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Personally like this better for a work session, but if the work. | 00:00:00 | |
Session is fairly short, I don't think it's worth. | 00:00:05 | |
Going to the work switching. So I think it just depends on what the agenda. | 00:00:09 | |
Right. | 00:00:13 | |
We're going to have a pretty. | 00:00:17 | |
I'm anticipating we'll have a bit of a discussion on the zone change that's going to. | 00:00:19 | |
Be open for public. | 00:00:24 | |
And anticipating quite a bit of activity. | 00:00:27 | |
Yeah. | 00:00:34 | |
So are we recording? | 00:00:36 | |
All right, well, welcome to the work session. | 00:00:40 | |
Get going here and I am going before we get. | 00:00:44 | |
Open a public meeting, they decided to on the agenda. | 00:00:48 | |
I'm going to turn it over to Gina. | 00:00:51 | |
All right to introduce our new newly hired and long-awaited communications and. | 00:00:54 | |
And let Lina tell you a little bit about. | 00:01:00 | |
That's I graduated with my Masters in Public Administration this past year from my undergrad and communications. | 00:01:07 | |
And I spent last year working for Highland City as their communication specialist, so I'm a little bit familiar with the | 00:01:15 | |
environment, but really exciting to serve holiday and. | 00:01:20 | |
Just you. | 00:01:26 | |
Expand your communications program a little bit. | 00:01:27 | |
I knew you're from Utah. Yeah, I grew up in Alpine, so. | 00:01:32 | |
Not too far away, but yeah, accustomed to the snow for sure. And like it's a it's a similar type of feel with holiday and all | 00:01:40 | |
time. Yeah. | 00:01:45 | |
Wow. | 00:01:52 | |
Commute last night. | 00:01:54 | |
You know. | 00:01:57 | |
That's public service for you. Do you have to go back down to UT? | 00:02:01 | |
Mm-hmm. Yeah, that's OK. | 00:02:07 | |
Well, we're excited to have you on board. We've been. | 00:02:18 | |
Waiting on a number of positions over the last few years to kind of fill out. | 00:02:21 | |
What would be a normal staff? I guess for other cities? I don't know how big, how big is highland, like how many citizens and I | 00:02:28 | |
don't even know how does around. | 00:02:32 | |
Smaller than. | 00:02:39 | |
Little smaller. The demographics are pretty similar, yeah. | 00:02:41 | |
The city staff is maybe a little bit more robust than holiday, but. | 00:02:45 | |
It's clearly working for you, but. | 00:02:54 | |
Yeah, pretty similar. | 00:02:56 | |
Well, we're excited to. | 00:02:59 | |
Get this going and see what happens. | 00:03:02 | |
I think there's a lot of opportunity. | 00:03:05 | |
For sure. You've been sharing all those opportunities with Linda all week. | 00:03:07 | |
I think she's got a pretty big To Do List in this way. | 00:03:15 | |
Well, that's great. Any questions from council? | 00:03:21 | |
Wow. | 00:03:27 | |
We're gonna, we're gonna wake up next Wednesday. We just put on the calendar. | 00:03:31 | |
Get, you know, talk to you a little bit about your visions. | 00:03:38 | |
Those sorts of faith. We're excited. | 00:03:42 | |
And I'm excited you come from a role where you've been doing this because I'm sure you have some great ideas for the city, | 00:03:45 | |
opportunities for us that we've never been able to execute on so. | 00:03:50 | |
Looking forward to it. | 00:03:57 | |
Thanks for picking holiday. | 00:03:58 | |
I don't know if you wanted to say Gina or are we going to release her to her trip back to Alpine? Well, I mean, I think we had | 00:04:04 | |
talked about her staying for this first meeting that it is totally up to you given the weather conditions right now. | 00:04:12 | |
I think not yet. It actually looks like, at least for holiday, like it's going to stay clear. I don't know how it looks for the | 00:04:21 | |
region. | 00:04:25 | |
You can join us next week. | 00:04:38 | |
This is. | 00:04:42 | |
Nice to meet you. | 00:04:52 | |
Yeah. | 00:04:59 | |
Finally got. | 00:05:18 | |
Finally got the. I don't want to say it. | 00:05:20 | |
Because I'm afraid. | 00:05:24 | |
Yeah, it's exciting. | 00:05:28 | |
Great, great talent and. | 00:05:30 | |
So it would be interesting to see what they do with it because they think a lot of it's just going to be. | 00:05:33 | |
You know what they want to put into the initiative and they want to share behind it. I think it would be great good for the city. | 00:05:39 | |
We have two vacancies right now, one that I hope we. | 00:05:44 | |
This weekend. | 00:05:49 | |
Our building official position and then we're also advertising. | 00:05:52 | |
Part time emergency manager. | 00:05:57 | |
A number of really great residents. | 00:06:00 | |
Awesome. Yeah, things seem. | 00:06:04 | |
Loosening up a little bit out in the economy in terms of. | 00:06:08 | |
It seems like anyway, I think that's right. I mean, we had 92 applications for this position. | 00:06:13 | |
We finally ended up just stopping. | 00:06:21 | |
Stop being accepting the application. We had a pretty good fit for Megan as well. | 00:06:26 | |
Yeah, it is. It's very different than when we were two years ago, so I'm really grateful for it. | 00:06:35 | |
Well, we will get going if any. There's pizza in there, a work session like this if you guys want to. | 00:06:43 | |
Continue to pick, just go right ahead. | 00:06:49 | |
Because it's pretty casual. | 00:06:51 | |
We'll let Todd get going on open and public meetings, training. | 00:06:55 | |
And we're going to start you tonight with your disclosure. | 00:07:00 | |
And they put those in front of you right now so you can get a look. I would love it. And Stephanie would love it more if you would | 00:07:05 | |
fill these out tonight. | 00:07:09 | |
You got under the Ethics Act. We're required to. | 00:07:15 | |
To fill out these disclosure statements and submit them to the mayor. | 00:07:18 | |
When we submit them to Stephanie, they are effectively submitted to the. | 00:07:22 | |
So that's the way we're working that if you look at the form and I just filled mine out again today, probably for the first time | 00:07:26 | |
in two years. | 00:07:29 | |
You will check the box under one that says you're a City Council member. | 00:07:34 | |
And then under 2 for the types of disclosures. | 00:07:39 | |
If you had received compensation from any company that does business with the city. | 00:07:44 | |
Check the box. | 00:07:50 | |
And then there's a place where you fill that. | 00:07:51 | |
If you are working in a business that is regulated by the city like I am, our offices are in holiday, so I checked that box. | 00:07:55 | |
And then I explain. | 00:08:04 | |
Why I've checked that box if you're doing business with the city in a company where you have a substantial ownership interest. | 00:08:05 | |
You need to check the box. | 00:08:15 | |
If you have some kind of personal investment. | 00:08:17 | |
That you think creates a potential conflict with your city position that you need to check the box. | 00:08:20 | |
I will tell you I'm not aware of anybody who needs to check either of those last two boxes. | 00:08:27 | |
I don't think we've had that in the city for a number of years. | 00:08:31 | |
So if you have any questions about the disclosure statements, if you'll go ahead and ask? | 00:08:35 | |
That's great. Let's get them done as well as we can tonight. City employees who are appointed to their offices or hold. | 00:08:41 | |
Employment. Fill these out. Every employee fills one out that they don't all have the same. | 00:08:48 | |
I guess the same concern that we have with Members who sit in your position during the Planning Commission around one of our Board | 00:08:54 | |
of Commissions. | 00:08:58 | |
Sometimes significant. | 00:09:03 | |
So again, pay attention to these They are the first line of defense for the city. | 00:09:04 | |
On an intensive. | 00:09:10 | |
And we do get asked for them at least once a year from a grammar request. So. | 00:09:13 | |
Yeah, if you haven't filled them out. | 00:09:22 | |
Please check the boxes and let us know if you have any. | 00:09:26 | |
If nothing. | 00:09:29 | |
Checked in the section. | 00:09:30 | |
Do you still fill out 3A or only do 3A if something and two is checked? | 00:09:33 | |
Still fill in those blanks. | 00:09:39 | |
In box well. | 00:09:42 | |
I still would like you to put anything in on just your name and address and if there's nothing in CI would say no disclosures | 00:09:45 | |
needed. | 00:09:49 | |
I think that's clarifying and helpful now. | 00:09:55 | |
Your situation may change during the year. | 00:09:58 | |
And so I'm going to ask each of you to be aware. | 00:10:00 | |
For some reason something changes and you have now. | 00:10:04 | |
A reason to disclose? | 00:10:07 | |
Come in and talk to us and we'll get you in this state and you can update. | 00:10:09 | |
That needs to happen from time to time. | 00:10:13 | |
Then the second line of defense for you from these disclosure statements. | 00:10:16 | |
If the matter comes before the Council. | 00:10:19 | |
Where you have a conflict. | 00:10:23 | |
It's important that you declare that conflict in the public. | 00:10:25 | |
Our app is kind of a minimum standard in terms of ethics and disclosure in this state. | 00:10:30 | |
I personally don't think it really goes far enough. | 00:10:37 | |
All it requires is disclosure. | 00:10:40 | |
But if you have some kind of a conflict or if you have a situation in your life. | 00:10:43 | |
That you think may create in the eyes of the Republic. | 00:10:47 | |
The appearance of the conflict of interest or the appearance of a potential conflict of interest. | 00:10:51 | |
I think it's guys that you disclose those things. I really appreciate it when you call and talk with me about those things and let | 00:10:56 | |
us know. | 00:10:59 | |
So that we can advise you the best way to handle those things. | 00:11:03 | |
While the ACT only requires disclosure in a lot of cases, my advice to you will be that you not participate in a City Council | 00:11:06 | |
decision on a matter where you have a conflict. | 00:11:11 | |
Or a clear appearance of. | 00:11:16 | |
So I would love to discuss those things with you. So we'll talk about some situations at the end of the meeting that. | 00:11:19 | |
Maybe address some of this and bring this a little bit more to your mind. | 00:11:26 | |
But this is just a really important thing. | 00:11:30 | |
There is a general distrust in government right now. | 00:11:33 | |
We see it everywhere. | 00:11:37 | |
People talk about it at the state and federal levels more than they do at the local level. | 00:11:40 | |
But it's apparent the local level. | 00:11:46 | |
In a long ways. | 00:11:48 | |
And I think we. | 00:11:49 | |
Do a lot of things to diffuse that. | 00:11:52 | |
If we're smart about the way we do our business and if we're up front and clear and candid about things. | 00:11:54 | |
And thankfully, this city always. | 00:12:00 | |
You've operated well. | 00:12:03 | |
The barometer in. | 00:12:05 | |
We're just really careful and cautious. | 00:12:10 | |
Are there any questions about the disclosure? | 00:12:13 | |
Sometimes people ask do I need to disclose my position on? | 00:12:18 | |
Boards that. | 00:12:23 | |
Serve the city better outside the city structure like Wasatch Front Waste and Recycler Mosquito Abatement District. | 00:12:25 | |
I don't ask you to do that on this disclosure statements anymore. The law is clear that your service on the sports. | 00:12:32 | |
Does not represent a conflict of interest. | 00:12:37 | |
One of the things that the mayor has always been great about is when there's an issue that involves one of those entities, he'll | 00:12:40 | |
always help the disease representative. | 00:12:44 | |
And that's really. | 00:12:49 | |
In the public side, I understand the position you're sitting in your. | 00:12:51 | |
So as somebody who advises a number of those boards in my practice. | 00:12:57 | |
I can. | 00:13:03 | |
From time to time, sitting in this seat or sitting in that seat. | 00:13:04 | |
You'll have a question flow through your mind. | 00:13:08 | |
It may be better for the entity if I voted this way. | 00:13:11 | |
But it would be better for my city if I voted the other way. | 00:13:15 | |
What I would tell you in that circumstance, while that may be hard, is you have to choose. | 00:13:20 | |
What you think that it better serves what I guess I would say. | 00:13:26 | |
The public interest related to the seat you're sitting in at the time. | 00:13:31 | |
Right. And I have, in my advice to boards like that on some occasions, seen a situation that was so stark. | 00:13:36 | |
Where a council member from a particular city. | 00:13:43 | |
Would step away from the practice decision. | 00:13:46 | |
Cost of mine several years ago. | 00:13:50 | |
We were. | 00:13:53 | |
Get approved and located. | 00:13:55 | |
A sewer treatment facility. | 00:13:57 | |
Out in the southwest end of the Vall. | 00:13:59 | |
Nobody wants to live next to a sewer treatment. | 00:14:01 | |
I can say that's not a popular place to build a house. | 00:14:04 | |
And the city where we were located. | 00:14:08 | |
Had citizens who were really up in arms and wound about it and. | 00:14:12 | |
Hot issue and when we were making the final decision on submitting the permit applications to the federal government to the county | 00:14:17 | |
for the water proclamation permits. | 00:14:21 | |
Council member from Rivers who stepped out. | 00:14:28 | |
Decision and took some heat from some other people from other cities. | 00:14:30 | |
For that decision, at the end of the day, I actually thought it was. | 00:14:38 | |
Wise in the broader course. | 00:14:42 | |
At the end of the day, that Council member was actually able to help broker a good solution to. | 00:14:45 | |
Land, despite the other words that have been unproductive diffic. | 00:14:50 | |
Both sides of that. | 00:14:54 | |
Just think about those things. They don't happen very often, but they can. | 00:14:56 | |
And public service can bring those things to the forefront. | 00:15:01 | |
And you've been elected because people think you have good wisdom and judgment. | 00:15:05 | |
So exercise. | 00:15:09 | |
When you see those things. | 00:15:10 | |
And I if you ever have questions about that? | 00:15:13 | |
I know Gina and the man would be happy for you to call us. | 00:15:16 | |
I think it's helpful. | 00:15:20 | |
We'll touch a little bit more on ethics, but let's go. And I'm going to run really fast through the open and public meeting stuff | 00:15:23 | |
tonight. | 00:15:27 | |
And the reason I'm going to do that is because you all hear it so often. | 00:15:31 | |
And Emily got a good dose of it. | 00:15:36 | |
In December when she did, the newly elected official straining through the. | 00:15:39 | |
So we'll just go briefly, Steph, if you're going to run this for. | 00:15:43 | |
You know, the purpose of the ACT is that we're supposed to do everything in the open. We call these the Sunshine laws for a | 00:15:47 | |
reason. Every state now has adopted and open a public meetings Act, and most of them look allowed to us. | 00:15:53 | |
Anytime you are together to do. | 00:16:00 | |
Any kind of official business, whether it's to make decisions on issues or to discuss issues like this work meeting, you're in a | 00:16:03 | |
meeting. | 00:16:05 | |
As the default. | 00:16:09 | |
All meetings are open unless we close them for very specific purposes. | 00:16:11 | |
In holiday, we need four people. | 00:16:16 | |
To conduct the meeting. | 00:16:19 | |
Public meeting requires go ahead. | 00:16:22 | |
Notice we have to have 24 hours agenda. Notice now that's. | 00:16:26 | |
There's not an item that requires a greater lead notice than just the 24 hours for the. | 00:16:30 | |
Your agendas have to have reasonable specificity of the topics we're going to discuss or you're going to deal with. | 00:16:35 | |
Topics that are raised by the public during a meeting that are not on the agenda can be discussed further at the discretion of the | 00:16:40 | |
chair, who is the mayor, or your Mayor Pro Tem. | 00:16:45 | |
We try to avoid that as a general rule in the city and I think that's a good policy. | 00:16:50 | |
We often will have short discussions about what should we do with this issue. | 00:16:55 | |
You know, sort of process related questions about how do we bring this back. | 00:16:59 | |
But it's rare that we get into the substance of them and I think that's wise. | 00:17:03 | |
Your notice has to be posted at the city on the Utah Public Notice website, and the statute encourages other electronic means, in | 00:17:07 | |
other words, social media. | 00:17:11 | |
The city is good at doing that. | 00:17:17 | |
We've never had this here, but if necess. | 00:17:23 | |
We can remove a person if orderly conduct of the meeting is seriously compromised. | 00:17:26 | |
I've seen that twice in my 30 years of attending City Council meetings and that was enough. | 00:17:31 | |
It's uncomfortable. | 00:17:37 | |
One time, the mayor tried to do it himself. | 00:17:39 | |
Swear emotions he he just thought it was his job. | 00:17:44 | |
You know so. | 00:17:50 | |
Anyway, let's not go that. | 00:17:54 | |
Don't worry. | 00:17:56 | |
I don't have to worry about that. Justin here with us. | 00:17:59 | |
And somebody watch me get. | 00:18:03 | |
Some animation you're meeting, pal. | 00:18:05 | |
That's the lot. Nobody wants to see that. | 00:18:11 | |
We do do electronic meetings from time to time, and those are specifically authorized by your ordinance. The city can't conduct an | 00:18:15 | |
electronic meeting unless you have an ordinance. | 00:18:18 | |
You do it. It spells out the things we have to do. | 00:18:23 | |
We need to do that from an anchor location and you need to understand that if we do an electronic meeting, there has to be a way. | 00:18:28 | |
For the. | 00:18:34 | |
To attend either electronically or in person to. | 00:18:36 | |
And if there is participation required in the meeting, there has to be a means for that. | 00:18:40 | |
Council members have to be able to participate in an electronic meeting. | 00:18:45 | |
You can't be in a situation where you're just. | 00:18:49 | |
You have to be able to participate. | 00:18:53 | |
We have to keep minutes of all of our meetings, and what's interesting is the written minutes of your meetings are the official | 00:18:56 | |
record of your meetings. | 00:18:59 | |
You're also required under. | 00:19:03 | |
Should record your. | 00:19:06 | |
Both of those records are retained perpetually. | 00:19:08 | |
Forever. | 00:19:12 | |
The recording is not the official record of your meeting in the minutes are. | 00:19:14 | |
We've not had a situation here where. | 00:19:19 | |
Had to, I guess, confront the recording that is different than the written meds. That's uncomfortable when it happens. I finished | 00:19:21 | |
it before and lost it context, and I don't ever want to do that again. I'm grateful for Stephanie and the people who do their jobs | 00:19:26 | |
well, so we don't ever have to think about that. | 00:19:31 | |
Stephanie is aware of the. | 00:19:36 | |
Technical requirements of what needs to be in your minutes. | 00:19:38 | |
You don't need to worry about it. One of the things I would just say and we don't have this issue here, but sometimes. | 00:19:41 | |
I've seen councils try to use the approval of the. | 00:19:46 | |
As a way to change what they. | 00:19:50 | |
That's not what the approval of the Minutes is for. | 00:19:52 | |
Is to approve the record what happened in the meeting. | 00:19:55 | |
And if in fact you said something you didn't mean to, I'm sorry. | 00:20:00 | |
It's memorialized now. | 00:20:04 | |
There will be other chances, I think always for you to explain that. | 00:20:07 | |
To put context to it, but. | 00:20:11 | |
The place to do it in the approval mass. | 00:20:13 | |
Your recordings can't be edited after. | 00:20:18 | |
Haven't seen anybody tried that. | 00:20:22 | |
So they don't. That recording, by the way, has to be made available. | 00:20:24 | |
That same requirement does consist with your minutes. You have to act expediently to approve those and make them available. | 00:20:29 | |
And draft minutes have to be available. | 00:20:34 | |
As soon as they. | 00:20:36 | |
That your recording is within three days. | 00:20:38 | |
We can close meetings for very, very limited purposes. We've never had issues with that here. | 00:20:41 | |
Those requirements are stated in the Open and Public Meetings Act really clearly. | 00:20:46 | |
Go ahead step. | 00:20:50 | |
Those are the purposes right there, that discussion of an individual's character, professional competence, of physical and mental | 00:20:52 | |
health. | 00:20:55 | |
Does not extend to any discussion about personnel issues if you want to talk about creating a position. | 00:20:58 | |
If you want to talk about eliminating a position and it's not based on somebody'd character. | 00:21:04 | |
For professional conf. | 00:21:10 | |
Those are closed meeting. | 00:21:12 | |
So we're we're careful about that and try not to push the. | 00:21:14 | |
And we have a service that does our. | 00:21:19 | |
I need some. I do some of them, some. | 00:21:22 | |
Length of the weather, what the topic is. | 00:21:28 | |
Can I ask a question about deployment security measures? | 00:21:32 | |
Yes. | 00:21:36 | |
So where you might locate cameras? | 00:21:38 | |
On your building, the kind of door locks you may. | 00:21:41 | |
For instance, we've had discussions at certain times about what we might do with the Justice Court and how we might secure that. | 00:21:45 | |
All of those discussions can be done in a closed meeting and reasons obviously we're trying to protect. | 00:21:51 | |
Put our secrets out there so somebody can use them against us. | 00:21:57 | |
That's what that. | 00:22:00 | |
Some of the things we cannot do in a closed meeting that we all wish we could do. One is interview appointees, potential | 00:22:04 | |
appointees for elected offices and others there's council vacancy. | 00:22:09 | |
It would be really nice if the council could, in private discuss all those people who want to fill those roles. | 00:22:14 | |
And then figure out how to fill. You can't do that legally. | 00:22:19 | |
You can, however, do an interview in a closed session for. | 00:22:26 | |
An appointed position of the. | 00:22:30 | |
It's not an appointment to an elected position, so a city manager, a department head. | 00:22:32 | |
Those things can be discussed in closed. | 00:22:38 | |
And the law makes that distinction because those folks often are leaving underemployment. | 00:22:40 | |
And we don't want to subject their interest in your. | 00:22:45 | |
We generally record our closed. | 00:22:51 | |
Even though they are not. | 00:22:54 | |
We record those because the law requires it and there have been times where I've had to submit those recordings to a court. | 00:22:57 | |
Minutes are allowed. | 00:23:04 | |
And if taken there under the same requirement for the details, you would use for regular minutes. | 00:23:06 | |
Those recordings and minutes are permanently retained like any other, like an open meeting. | 00:23:11 | |
We do not record our discussions about the character of professional competence or the physical and health. | 00:23:16 | |
Or those security? | 00:23:22 | |
Instead what we do is. | 00:23:25 | |
The mayor or the presiding officer who was in the closed meeting signing affidavit and. | 00:23:27 | |
Curtailed our discussion to just those subjects. | 00:23:33 | |
And that's why we didn't record that portion. | 00:23:36 | |
So sometimes in a closed meeting, if it closed for two purposes, we'll record part and then we won't record another part. | 00:23:39 | |
That's normal and that's in accordance with the. | 00:23:45 | |
You can call emergency meetings with less than 24 hours notice. There's no. | 00:23:49 | |
Definition in the law of what an emergency means. | 00:23:54 | |
I haven't seen that abused very often. Once in a while I have. It's been. | 00:23:59 | |
That's quickly. | 00:24:05 | |
So that's just not a place where we try to personalize. I don't think we've ever had one. | 00:24:08 | |
Have we had any appoint somebody? | 00:24:16 | |
Yeah. | 00:24:18 | |
Brett was the most recent appointment, was he? I think that all has to be open, open and out the public. We can't go anything | 00:24:22 | |
closed session. | 00:24:26 | |
So when we if we have a need for emergency meeting? | 00:24:33 | |
Two members of the council or the mayor? | 00:24:37 | |
Call an emergency meeting. | 00:24:39 | |
You must make an attempt to notify all members of the council. You must do everything you can to give them notice. The best notice | 00:24:41 | |
tractable is the step short language. | 00:24:45 | |
But if there's an easy means of notes and you haven't done it, you. | 00:24:49 | |
Undermine. | 00:24:52 | |
And a majority of the members must approve the meeting. | 00:24:54 | |
If someone says I didn't get accurate notes and then they show up, they wake their. | 00:24:57 | |
Objection. So. | 00:25:02 | |
It's kind of a. | 00:25:03 | |
If you all happen to. | 00:25:05 | |
Wedding reception of one of your children you are not. | 00:25:07 | |
You have not violated the Open Public Meetings Act unless you choose to use that occasion to necessity business. So I'll. | 00:25:11 | |
So there are four of them are going to. | 00:25:19 | |
We do notice that, and we do that out of caution and out of transparency. | 00:25:23 | |
Technically, that is not something where it's. | 00:25:31 | |
A meeting within the strict definition of the Open Public Meetings Act, but it's fuzzy enough that we think it's best to always | 00:25:35 | |
notice those, and we always will. | 00:25:38 | |
I just think it's the best of. | 00:25:43 | |
I would encourage you not to use that occasion to huddle and talk. | 00:25:45 | |
Secret city business that you don't want to subject. | 00:25:49 | |
Violations of the Open Public Meetings Act now that are intentional or Class B misdemeanors. | 00:25:54 | |
They can't subject you to six months in jail and $1000. | 00:25:58 | |
To do that. | 00:26:02 | |
This is where I see most of the violations. The Acts now specifically prohibits you from using electronic means to message each | 00:26:05 | |
other during a meeting. | 00:26:09 | |
So if you're sitting on the dash, you cannot send text messages to each other. | 00:26:15 | |
The violation of the act. You cannot send emails. | 00:26:19 | |
You can't use other mess. | 00:26:22 | |
Apps just can't do it. | 00:26:25 | |
That's just during the meeting. | 00:26:28 | |
Yeah. | 00:26:31 | |
Yes. | 00:26:33 | |
The ACT does not restrict you. | 00:26:35 | |
Texting someone else. | 00:26:38 | |
During the meeting, don't do. | 00:26:41 | |
It's bad for him and people. | 00:26:43 | |
When you're driving, you see somebody texting. | 00:26:47 | |
It's just as easy when you're on the dice. | 00:26:51 | |
So I just would avoid that. | 00:26:54 | |
There is an interesting interplay. | 00:26:58 | |
This part of the Open Public Meetings Act and. | 00:27:00 | |
Because those text messages you might be sending during the meeting to a member of the public. | 00:27:03 | |
Are a public record. | 00:27:10 | |
They're not prohibited by the Open and Public Meeting executive. | 00:27:12 | |
Had enough information to make a reasonably specific request. | 00:27:16 | |
Your text messages would. | 00:27:20 | |
So it's important for you to think about your communications now in a bigger, broader role. | 00:27:23 | |
You have a city e-mail address. Just use that and don't use your private. | 00:27:30 | |
All of your communications on city issues from whatever e-mail address or texting program or anything else you use. | 00:27:35 | |
Are technically public? | 00:27:42 | |
So your message is to a spouse or a child are not a public record. | 00:27:44 | |
Unless you're talking about city business. | 00:27:50 | |
And then that. | 00:27:53 | |
So please be wise about. | 00:27:54 | |
Use your messaging capabilities. | 00:27:57 | |
Use your city e-mail address. | 00:28:01 | |
And I would tell you every just use that exclusively for everything related to the city. | 00:28:05 | |
I want to talk a little bit about public hearings tonight. | 00:28:16 | |
We start, and I do this and I did it a little bit of hesitancy because the city hasn't had an issue, I don't think. I think our | 00:28:20 | |
public hearings are generally conducted well and done right and done. | 00:28:25 | |
With wisdom and prudence and I think. | 00:28:31 | |
Fair. I think you're courteous to the public. I really haven't seen issues. | 00:28:35 | |
But we start from the premise that residents of the city have a right to be heard. That right can be. | 00:28:39 | |
I don't want to say curtailed, but it can be confined. | 00:28:45 | |
In certain. | 00:28:49 | |
It is perfectly appropriate for us to put time limits on the public. | 00:28:51 | |
And their presentations to the Council. | 00:28:55 | |
And I know sometimes that can be sensitive. | 00:28:57 | |
For some people when they hear that, but I want you to understand and remember. | 00:29:00 | |
You have an obligation to the entire public, not just the one who's standing at the dice. | 00:29:05 | |
Lectern at. | 00:29:09 | |
And I think the public has as much right. | 00:29:12 | |
To an orderly. | 00:29:15 | |
As they have to be. | 00:29:18 | |
So I think putting some limits on that public presentation is perfectly appropriate. | 00:29:21 | |
I would emphasize this 1000 times if I could. | 00:29:28 | |
You are not required to respond to questions or comments from the public during a public hearing. | 00:29:33 | |
And I would tell you, as a general rule, I strongly prefer that you not. | 00:29:38 | |
Respond the questions or comments that are offered during public hearing, and the mayor has been fantastic about telling people. | 00:29:42 | |
We normally don't respond. | 00:29:49 | |
To questions or comments during a public hearing and we don't open this up as a dialogue. | 00:29:51 | |
This is a chance for you to tell us what you. | 00:29:56 | |
You will hear what we think and do time. Trust me. | 00:29:59 | |
You will hear us, but he's been really great about explaining that. | 00:30:02 | |
Those moments of dialog. | 00:30:06 | |
Evolve into chaos so quickly. | 00:30:10 | |
And they are hard to control. | 00:30:14 | |
It's a point where we lose control of meetings so quickly. | 00:30:16 | |
Not just from a time standpoint, but. | 00:30:19 | |
Perception. | 00:30:22 | |
So we really prefer that you not open yourself up to dialogue during the public hearing. | 00:30:23 | |
On land use decisions. | 00:30:30 | |
We generally will hear from the staff and sometimes the applicant prior to the public addressing us in a public hearing online use | 00:30:31 | |
application. | 00:30:35 | |
At the end, we frequently give the applicant a write. | 00:30:40 | |
To address what is said during the public. | 00:30:43 | |
That strikes the public as wrong, often on controversial applications. | 00:30:46 | |
It may be difficult for some of you. | 00:30:51 | |
But I think we can put it in a legal context that makes it a little more practical. | 00:30:54 | |
All of those neighbors should have something to say, have an interest in what's happening in the neighborhoods. But they don't | 00:30:59 | |
have a constitutional right. | 00:31:02 | |
To what happens? | 00:31:06 | |
There is no constitutional right to control what happens on your neighbor's property. | 00:31:09 | |
There is. | 00:31:13 | |
They have property rights. | 00:31:16 | |
So giving them a chance to respond to the public comment at the end. | 00:31:17 | |
Gives a little boost to the due process of our hearings. | 00:31:21 | |
And I think it's practical and a good way to go. | 00:31:25 | |
Plus, we trust your. | 00:31:28 | |
Right. When you've heard from the public, when you're familiar with an application, When you hear an applicant if there's. | 00:31:30 | |
The reason to maybe call BS on something. | 00:31:37 | |
We trust. | 00:31:40 | |
And we know that you're able to do that without being confrontational. | 00:31:42 | |
And without causing problems. So we generally have followed that process because we think it's. | 00:31:46 | |
An appearance and a practical fairness that helps. | 00:31:53 | |
The way we approach things. | 00:31:57 | |
Is perfectly reasonable for you don't have a public comment to a certain amount of time. | 00:31:59 | |
3 minutes has kind of become. | 00:32:03 | |
In most local communities, and I think that's. | 00:32:05 | |
When? | 00:32:09 | |
Really, really contentious applications that have a lot of broad public interest. | 00:32:10 | |
It is perfectly fine if you feel like you need to limit that to something less than 3 minutes. | 00:32:16 | |
People can tell you how they feel about a project in 3 minutes or less. | 00:32:21 | |
I'm confident they could do that. | 00:32:26 | |
So Todd, one other question about that. So we can limit the time individual speaks and you can limit the entire time you will | 00:32:28 | |
spend on a public hearing. | 00:32:35 | |
If you choose to. | 00:32:43 | |
We do that with some caution, right? We may look at an item that's got some controversy to it and say we're only going to spend 40 | 00:32:44 | |
minutes in the public hearing on this item. | 00:32:48 | |
Legally appropriate? | 00:32:52 | |
As long as it's a reasonable time frame. | 00:32:54 | |
When we were doing the redevelopment of the Cottonwood. | 00:32:57 | |
We did put a restriction like that and I thought that. | 00:33:00 | |
Difficult in the moment, but why is in the big picture right? | 00:33:04 | |
We could have, we could have said we're going to spend 2 hours tonight in the public hearing on this. To me, two hours probably | 00:33:08 | |
would have been. | 00:33:11 | |
On the edge. | 00:33:14 | |
That you can do. | 00:33:17 | |
It's fine. How long do they? | 00:33:18 | |
We started at about 6:30 and we were there till 11:30. | 00:33:23 | |
Selected. | 00:33:32 | |
Yeah. | 00:33:35 | |
We don't let people just cat. | 00:33:37 | |
From the audience, speakers in a public hearing have to be recognized by. | 00:33:41 | |
Is it important on that? | 00:33:46 | |
Do not allow people to go over so that it doesn't. | 00:33:49 | |
Fairness to Sure. And obviously that's a matter of sort of discretion and judgment, right? | 00:33:55 | |
In every public hearing, you're not going to be as strict as you are and. | 00:34:01 | |
We had a big clock up during the Cottonwood Mall hearings and we did anybody pay attention to it? | 00:34:04 | |
Relatively aggressive about enforcing it. | 00:34:13 | |
There is a balance there, obviously, right? You don't want to appear too heavy-handed, but I think there's some wisdom in. | 00:34:17 | |
You know, making good decisions. | 00:34:24 | |
This says speakers must state their name and address for the record. They don't have to, but we do that as a matter of practice, | 00:34:26 | |
and it is important for the records of. | 00:34:30 | |
The city that they do. | 00:34:34 | |
There isn't actually a legal. | 00:34:36 | |
We asked them to limit their comments to things that are pertinent to the hearing. | 00:34:42 | |
And we avoid personal attacks. The mayor has been great about setting those ground rules and keeping them. And like I say, you | 00:34:45 | |
really don't have issues with your. | 00:34:48 | |
So. | 00:34:52 | |
You know one thing I think we have. | 00:34:56 | |
Did a pretty good job of keeping our public. | 00:34:58 | |
Focused and. | 00:35:02 | |
Explain what their issues are, but I will say that if a Council member is not, what we try to avoid is. | 00:35:05 | |
Is entering an argumentative dialogue. | 00:35:11 | |
But like you're offended by something they say and then you want. | 00:35:15 | |
Get into it with a very public hearing, which we tried to avoid, but if somebody's up there getting public comment. | 00:35:20 | |
And you're not clear or you don't understand. | 00:35:27 | |
What they're trying to communicate, I think it's perfectly appropriate. | 00:35:31 | |
But we all usually typically believe in with look. We usually don't. | 00:35:34 | |
Engage in this. This is your time. But I'm not sure I'm. | 00:35:39 | |
Of what it is you're saying, or what you're trying to communicate? | 00:35:43 | |
I think that's totally fine to make sure you understand. | 00:35:47 | |
What that Res. | 00:35:50 | |
Trying to get at during their. | 00:35:52 | |
I think. | 00:35:54 | |
Yeah. So one of the situations that I think is the toughest is as an elected official. | 00:35:56 | |
I think you. | 00:36:03 | |
If you don't, you maybe should have an expectation that you might be lobbied, for lack of a better term. | 00:36:05 | |
On certain issues, they hit the. | 00:36:11 | |
And when we have. | 00:36:13 | |
Land use issues, for instance, that have property rights at their base and. | 00:36:16 | |
Really important fairness. | 00:36:21 | |
Component to our. | 00:36:23 | |
There's always a question. | 00:36:26 | |
Where is the line? | 00:36:28 | |
In that lob. | 00:36:30 | |
Thing in a land use application. | 00:36:31 | |
Want to talk about some specific scenarios and just? | 00:36:34 | |
See and if I will go into this saying if you're asking how far the line is and how close can I go, we're probably asking the wrong | 00:36:37 | |
question. | 00:36:41 | |
So again, our act establishes a minimum standard. | 00:36:46 | |
So these are the disclosure. | 00:36:53 | |
Kind of guidelines that we've talked about. | 00:36:56 | |
That anymore. | 00:36:59 | |
Oh, you cannot commit crimes you could commit before you were elected. Congratulations, Emily. | 00:37:01 | |
But that's what I'm going for, the privileges. | 00:37:06 | |
All right, so specific scenarios. | 00:37:15 | |
Development company company has a result application pending for the city. | 00:37:18 | |
First thoughts? | 00:37:23 | |
Click it again. | 00:37:25 | |
What's the best answer? | 00:37:32 | |
The conflict and leads, the dies and don't participate in discussions. That's what I. | 00:37:36 | |
Best answer Clear and unequivocal. That's not hard. | 00:37:42 | |
This is where it's actually hard. | 00:37:48 | |
You're at church for a long time. Friend is developing his family's doctor, not a professional developer. | 00:37:50 | |
Just somebody in the community, right? | 00:37:55 | |
Stopped by your house for a friendly visit the evening before the council stack on his application. He's on his property. What do | 00:37:57 | |
you do? | 00:38:00 | |
There are easy answers in our head when this actually happens to you. | 00:38:04 | |
Right, and make it as sympathetic as you can. | 00:38:08 | |
You know. | 00:38:12 | |
Neighbor not sophisticated. | 00:38:15 | |
Just trying to do first family, what's the best, right? | 00:38:18 | |
So they show up at your house on your. | 00:38:21 | |
Usually unannounced, right? They certainly wouldn't call before. | 00:38:24 | |
So what do you do? | 00:38:28 | |
C. | 00:38:33 | |
Yeah. | 00:38:45 | |
I mean my option would be up there, I would probably say. | 00:38:47 | |
It's really not appropriate for me as an elected official to really be having a private conversation. | 00:38:52 | |
We probably shouldn't be talking. | 00:39:00 | |
I just don't like the invite and believe. | 00:39:04 | |
Yeah, that's true. | 00:39:09 | |
Yeah. | 00:39:12 | |
These things are hard and they'll happen to you. They'll happen in your house. They'll happen in the hallways of the church or | 00:39:14 | |
school. | 00:39:17 | |
Grocery store. | 00:39:19 | |
Or somewhere, and I think it's important that you. | 00:39:21 | |
Have your reaction ready and your script ready. | 00:39:24 | |
Right. And your shirt may change depending on who it is. | 00:39:29 | |
Kind of depends on the nature of the issue. | 00:39:32 | |
Talking about city issues. | 00:39:36 | |
This has this one is a personal zone. This gets very. | 00:39:39 | |
Right nitty gritty, but but generally you want to have people come talk to you about. | 00:39:45 | |
If we're done. | 00:39:51 | |
You're talking about a broad ordinance change that affects the whole community, right? Yeah, several years ago, the tree ordinance | 00:39:54 | |
was a big deal in this in this city, right? Right. | 00:39:57 | |
Yeah, Those discussions are and and that's a place where I think your expectation of maybe being for lack of a term LOB. | 00:40:02 | |
And like. | 00:40:09 | |
Approached and spoken with about these issues. | 00:40:10 | |
I do think that's your role. Yeah. Broader policy is, yes, we want to be able to have those conversations. The difference is this | 00:40:15 | |
is a specific person in a rezoning that's only affecting them, not and their neighbors, potentially, right? Well, yeah, yes. But | 00:40:20 | |
that's the situation. | 00:40:25 | |
I just think it's important in your mind that you sort of know how you're going to react to these things and my advice is to. | 00:40:33 | |
Not have the conversations with the applications. | 00:40:40 | |
The boiler property. | 00:40:46 | |
Yes, she, you know, she contacted me about that. | 00:40:47 | |
I don't see that necessarily as a land use. | 00:40:53 | |
I saw that as a resident who. | 00:40:56 | |
A specific issue with the city that she was trying to get the resolution right. It was it was a different kind of thing. | 00:40:59 | |
Problems within your district? | 00:41:07 | |
I think that people are certainly going to approach you about. | 00:41:09 | |
Right and. | 00:41:12 | |
We're trusting in your filter. | 00:41:15 | |
To know when they're significant and they warrant being brought to staff's attention. | 00:41:18 | |
The way that they were discussed with you. | 00:41:24 | |
And we also trust your judgment to. | 00:41:26 | |
When you that, you always need to talk to staff about those things and how they get you know. | 00:41:30 | |
Handled, addressed, and sometimes escalated to the right place. Right so. | 00:41:37 | |
That having in your mind how you're going to deal with these situations I think is really critical. I wouldn't have done any of | 00:41:42 | |
these either there. | 00:41:45 | |
This is not the way I would have handled any of these and. | 00:41:50 | |
I would have probably told him what you would say. This isn't something I can discuss right now. | 00:41:55 | |
Our council just doesn't do that. | 00:42:00 | |
And so. | 00:42:05 | |
Let me tell you ways that you might be able to communicate. | 00:42:06 | |
The entire council about your issue and give them their options. Send us an e-mail. | 00:42:09 | |
Make sure you show up at these meetings that are important on your property. Here's the status of the application. | 00:42:15 | |
And here would be an appropriate way to get your opinion in front of the Council. | 00:42:21 | |
So the fact that. | 00:42:27 | |
Longtime friend, whoever really has nothing to do with it. Is that true? I really don't think it does now. I mean, you're | 00:42:30 | |
interpersonal relationships are going to be different. They just are practically right. You're going to treat different than | 00:42:34 | |
somebody who's just. | 00:42:37 | |
An acquaintance, but they legally they make no difference at all. But so for example this. | 00:42:41 | |
Controversial parcel at Summary Hollywood. I received phone calls about that. Should I be telling people I can't talk to you about | 00:42:46 | |
that? Is that what we're saying? What I think I would say is I would love to hear your input, but it's better if I do it in the | 00:42:51 | |
public context. | 00:42:55 | |
Here's what helps me. Can you send me an e-mail that I can forward on to the rest of the council members so we're all operating on | 00:43:00 | |
the same information? | 00:43:03 | |
There's a public hearing on this state. Will you please make sure you come? | 00:43:07 | |
And provide your input there. | 00:43:10 | |
And sometimes I. | 00:43:12 | |
I think this is a little bit dangerous, but with some people judgment, it's helpful that if they understand why it's not good if | 00:43:15 | |
you have a lot of conversation. | 00:43:19 | |
Right. It's helpful. | 00:43:24 | |
If I have this conversation with. | 00:43:26 | |
Then I'm getting information that the rest of the council may not be. | 00:43:29 | |
Some of that may be really significant and. | 00:43:33 | |
You're trusting me to relay that instead of you relaying that in the way you want to as. | 00:43:36 | |
More appropriate if you relay that information to the entire Council. | 00:43:41 | |
Then everybody's working off the. | 00:43:47 | |
Sheet of music. | 00:43:49 | |
I think that helps. The other thing is there just is a public perception about government. | 00:43:52 | |
And even though as an elected official, there should be an expectation about. | 00:43:59 | |
People lobbying you when it gets to these land use issues in particular and it really is focused in this context, right? | 00:44:04 | |
When it gets to these. | 00:44:10 | |
People look at that and think that the mind's being solved. | 00:44:12 | |
Or there's something nefarious. | 00:44:16 | |
You know decisions are being made under the table. | 00:44:17 | |
There's an appearance issue that we can't fix with some of these things. | 00:44:20 | |
Yeah. And you do obviously act differently when somebody's really close to you, at least the way you communicate it, but I think. | 00:44:24 | |
Having a consistent commun. | 00:44:32 | |
A good thing? | 00:44:35 | |
Sorry, I don't mean to dwell on this isn't tough because it is. Well, you look like Ron Hilton, for example. And yeah. | 00:44:37 | |
I guess it just doesn't. | 00:44:45 | |
Is there are we talking about? Is this a best practice or is there this is the best practice? I will tell you I cannot find in | 00:44:48 | |
the. | 00:44:51 | |
A case where. | 00:44:56 | |
And elected officials. | 00:44:58 | |
Has been found illegal just for the sake of the communication itself, right? | 00:45:03 | |
I have seen cases. | 00:45:08 | |
Their communications have undermined the. | 00:45:10 | |
In some way, but they're kind of extreme in their fact patterns, right when it's the normal, this is what I think, this is what I | 00:45:13 | |
feel. | 00:45:16 | |
This is what I wish you would. | 00:45:19 | |
I can't tell you There's a legal case that says that's in that makes the process invalid and it invalidates the city decision. | 00:45:21 | |
That's not it. | 00:45:25 | |
But I can also. | 00:45:31 | |
When the approach is taken, it says I'm really glad you called. Here's the way. I need you to get your input into the record. | 00:45:33 | |
Working through me isn't the most appropriate way. Here's the way that I want you to do it. | 00:45:40 | |
That's never her decision process. | 00:45:46 | |
And I've never seen a case that suggested it does so. | 00:45:48 | |
It is uncomfortable in interpersonal relationships in the way we relate to People sometimes take that approach with these things. | 00:45:52 | |
That I'm suggesting to you if you think ahead of your mind and you have your script, so to speak. | 00:45:59 | |
And you always handle it that. | 00:46:05 | |
Long run, it's probably going to be better for you, better for the city, and I think we'll get better decisions out of the City | 00:46:07 | |
Council. | 00:46:10 | |
Yeah, The hard thing is, it feels like you're not response as a representative. It feels like you're not response, right. And | 00:46:14 | |
that. | 00:46:18 | |
Pay them off. | 00:46:22 | |
And especially. | 00:46:24 | |
Questions where they want to know things or that kind of thing. | 00:46:28 | |
I don't know. I have a hard time. | 00:46:32 | |
I understand that and I. | 00:46:35 | |
And so just refer to staff is essentially what you would say. Well, I don't know that I was just referring to staff, but I would | 00:46:38 | |
ask them to make sure they put questions and comments and everything else in writing. | 00:46:43 | |
So and forward it to you that so that you can forward them on to the rest of the Council. | 00:46:49 | |
I don't mind them being forwarded to you so you can forward them on. I think that's fine. It makes sense directly to the city's | 00:46:53 | |
great. But I think from a standpoint of wanting to be responsive, it's great if you understand them to you, as long as you do | 00:46:59 | |
forward them right and they get into the public domain. Sometimes people have process questions. | 00:47:04 | |
Right, so I don't mind you answering process questions. | 00:47:11 | |
I really don't, but it can be hard to draw that line too, so. | 00:47:15 | |
To me, this is the most difficult situation that you would be faced. | 00:47:20 | |
As a council member with. | 00:47:26 | |
So I would really just encourage you to reach out to either me or Todd if these situations present. | 00:47:28 | |
All right. | 00:47:38 | |
Every council member has a situation where they just. | 00:47:49 | |
It's so hard to draw the lines in those differential communications. | 00:47:53 | |
You do want to be respons. | 00:47:57 | |
I mean, we get it, but the other thing we trust is that you're going to make sure the information gets present. | 00:47:58 | |
Sure. That's the most important part. That's the big picture critical part. Sure. | 00:48:03 | |
So, and I guess just make sure when you forward those emails that you include me 'cause then I become part of the public comment | 00:48:07 | |
or part of the record. So but we shouldn't necessarily forward it to the council, maybe forward it. | 00:48:12 | |
Communication and record dissemination and everything else works better if you do it that way as opposed to you pushing. | 00:48:21 | |
You know. | 00:48:29 | |
Sorry, I don't mean to like just harp on this. I'm just logistically trying to see how this all works. | 00:48:31 | |
Because I'm thinking about your situation, where you're talking to people that you obviously know really well, there's a point | 00:48:39 | |
where you can. | 00:48:41 | |
You can't just sit and listen to them and then say I totally hear you. | 00:48:44 | |
But I need this. | 00:48:49 | |
This is writing, see. I mean is that. I mean, I realize that might be splitting hairs, but I just there's some people who. | 00:48:51 | |
You don't just keep talking. | 00:48:56 | |
Yeah, right. And so much of what they want, you're obviously frustrated to want a solution, but they also really want to be heard, | 00:48:59 | |
yeah, by the representative and I. | 00:49:04 | |
There are lots of ways to handle it and. | 00:49:10 | |
People are going to talk sometimes, right? And it's hard to interrupt. | 00:49:13 | |
I get that and practically. | 00:49:17 | |
One of the things. | 00:49:19 | |
Hold, my council members are saying. | 00:49:21 | |
The whole City Council has to make this decision because it's in my district or because I'm familiar with the issue. It's not just | 00:49:24 | |
me that's making the decision. | 00:49:28 | |
And it's important that the whole council hear what you have to. | 00:49:31 | |
And I don't. | 00:49:35 | |
To have you rely on me to present that. | 00:49:37 | |
So there's two options we have. One, there's a public hearing. | 00:49:41 | |
On the issue of this day. | 00:49:44 | |
Please come or two, send me an e-mail. | 00:49:46 | |
With all this that I can then make sure the whole Council sees. | 00:49:51 | |
So it sounds like what you're saying is really you're presenting it in a way like this is how I'm being an advocate or | 00:49:55 | |
representative of you, by getting your helping you learn how you can get this information to the entire place because the whole | 00:50:00 | |
council that needs it. | 00:50:05 | |
It's really going to be a disservice to use. | 00:50:12 | |
Right. | 00:50:15 | |
And you will have people say that I hate. | 00:50:18 | |
You can say, I'm sorry, send me an e-mail. | 00:50:22 | |
It's important to get the information out. | 00:50:25 | |
OK. | 00:50:27 | |
Developers plan to rezone property you're unfamiliar with. The property of the surrounding neighborhood developer invites you to | 00:50:35 | |
visit the property for a tour. | 00:50:38 | |
OK, so. | 00:50:43 | |
Right. | 00:50:48 | |
I would. I used to do a lot of condemnation or basic and have property for a couple candies. That was a big part of my practice. | 00:50:50 | |
And the worst thing in the world for me was finally see what that ever having seen the piece of property, right? | 00:50:59 | |
I needed to see the ground and understand what we were taking and everything around it. It was always so important. You're in the | 00:51:04 | |
same place, right? You're making decisions on the property. | 00:51:08 | |
If you're not familiar. | 00:51:13 | |
The issue for me here is. | 00:51:16 | |
Walking alongside a developer. | 00:51:18 | |
As you view the proper. | 00:51:21 | |
If it's just a one on. | 00:51:23 | |
That's really uncomfortable for me as the ATTOR. | 00:51:25 | |
I don't like that at all, so. | 00:51:28 | |
You can decline A guidance or you can decline, visit the property yourself and become familiar. Right now, one of the things I | 00:51:32 | |
don't want you to do, and we had planning Commissioner a few years ago to do this. | 00:51:37 | |
She took her own tour of private property. | 00:51:43 | |
So don't do that either. | 00:51:47 | |
Conduct your examination from public places. If you're going to go just or get permission, yeah. | 00:51:50 | |
Permissions created as long as they understand. I really don't watch over my shoulder, you know? | 00:51:57 | |
I think the best thing you can do is. | 00:52:04 | |
If they want you to see the property say, well, how about? | 00:52:09 | |
The whole council. | 00:52:13 | |
And then we notice it. Yep, right. And then we notice it. | 00:52:14 | |
You know, if you're not familiar with the property, I hate you to look at somebody say, you know, trying to not get in the | 00:52:20 | |
situation, say, Oh no, I'm familiar with it, I want you to do that. Obviously that doesn't ever help you. | 00:52:25 | |
But I think you can say as a council we generally don't take one-on-one tours. | 00:52:31 | |
With a property like this. | 00:52:36 | |
I will familiarize myself with the property if I have any questions. | 00:52:38 | |
I'll be able to ask you when your application is presented to us. | 00:52:42 | |
Those kind of things are appropriate. | 00:52:45 | |
Just, you know, we'll just take. | 00:52:47 | |
So that leads to this issue that's coming up next week. Do we all need? | 00:52:51 | |
Find a way to like. | 00:52:56 | |
Go and visit the property between that and next Thursday. I think that's one of the people could drive by on their own and I think | 00:52:58 | |
it would be official for. | 00:53:02 | |
It is helpful to see everything in context. | 00:53:08 | |
I haven't noticed. | 00:53:15 | |
Package of correspondence about. | 00:53:16 | |
I'm fairly blind to just vague references, that's all I'm getting. | 00:53:18 | |
Information. | 00:53:24 | |
It won't be. | 00:53:25 | |
It will not be big after that. | 00:53:29 | |
So this one actually just came up a few weeks ago in a different city. | 00:53:33 | |
Member of the council. Worked as a bookkeeper for Father's electrical company. | 00:53:37 | |
Part time paid hourly. | 00:53:40 | |
Noticing. | 00:53:45 | |
Her dad's company was working on the largest development project in the city at that time. Perhaps it would be like the Holiday | 00:53:46 | |
Hills project. | 00:53:49 | |
It wasn't directed to the developer, but to a contractor working for the developer. | 00:53:53 | |
Is there? | 00:53:58 | |
No. | 00:54:01 | |
This one, to me technically, is not legally a conflict of interest. | 00:54:06 | |
What I advise the Council member to do and. | 00:54:10 | |
Thankfully, my partner and I were on the same page because. | 00:54:13 | |
She checked my advice. | 00:54:17 | |
But we advised her to make the disclosure. There's zero harm in the disclosure. | 00:54:22 | |
No arm in the disclosure, but not legal conflict and she's gone ahead, participated in the decisions. | 00:54:27 | |
So it cures so much, right? | 00:54:33 | |
So those are just some things for you to think about. If you have any questions, please feel free to shoot an e-mail or call. | 00:54:38 | |
Happy to talk to you anytime about these things. | 00:54:45 | |
Specific questions are taking too much time. I told you I didn't think I could squeeze 20 minutes. | 00:54:48 | |
OK. | 00:54:59 | |
Any questions for? | 00:55:01 | |
All right, moving right along then. Fraud train checklist. This is in your packet. This is the score sheet that the state requires | 00:55:04 | |
us to fill out anything. | 00:55:08 | |
Gina preparedness I did as required by law, once a year. | 00:55:14 | |
The state to. | 00:55:21 | |
Ensure that all governmental abuse the governing bodies have an idea of the risk of fraud in the organization. | 00:55:23 | |
That you represent, so you'll probably see this in other organizations. | 00:55:34 | |
Our checklist is exactly the same as it was last year. We scored 320 points, which puts us in the low risk category. | 00:55:41 | |
I think part of these two is. | 00:55:52 | |
Unless I'm mistaken, Gina. | 00:55:55 | |
We're on the smaller end. | 00:55:58 | |
Of. | 00:56:01 | |
Fill these out and a lot of it is. | 00:56:03 | |
Not having the kind of staff that would allow you to do some of these things that we don't score well on. | 00:56:06 | |
It's not that we don't want to do it, it's probably. | 00:56:11 | |
It's hard for us. I think that's right. I mean, I'll give you an example. Does the entity have a formal internal audit function | 00:56:14 | |
that's worth 20? | 00:56:19 | |
We do not have an internal audit function. | 00:56:24 | |
I worked previously in a city with 3000 employees. That city did not have an internal audit. | 00:56:28 | |
So I don't think. | 00:56:35 | |
We're not unusual in that respect. | 00:56:38 | |
In that respect. | 00:56:42 | |
We don't have a fraud hotline. | 00:56:47 | |
I'm surprised that SAGE doesn't have a hotline. Wouldn't that be a good idea? | 00:56:51 | |
Sessions come over. | 00:56:57 | |
So any questions about? | 00:57:08 | |
Our internal control processes. | 00:57:11 | |
And since it came about, we did improve our score on that bottom when we added an audit committee and. | 00:57:14 | |
So we've done what we the low hanging fruit we've taken care of and there are a couple of things that we, I am hoping we can do | 00:57:21 | |
this spring. So there's a section and Stephanie, if you can go up just a little bit. | 00:57:27 | |
There's a section that asks about policies that the governing body has adopted. | 00:57:33 | |
There are a couple that we could We could get 10 more points for adopting a policy about computer security. | 00:57:40 | |
And then we have a cash receiving at deposit policy, but you haven't adopted that. So I think those are two things we could do | 00:57:47 | |
pretty easily. That was one. | 00:57:52 | |
Questions about a few years ago. | 00:57:58 | |
We were. We did take credit cards. That has since changed. | 00:58:00 | |
And. | 00:58:06 | |
Cash coming into the city, which worried me a little bit. Has that diminished dramatically, Dramatically I would pursue, yeah. | 00:58:07 | |
The amount of cash coming in, it's gone way, way down. | 00:58:16 | |
That worried me a little bit, but I assume that you take credit cards now. | 00:58:19 | |
That's I think the last time John and I talked about building the permits, everything that runs through your department, I think | 00:58:23 | |
94% something like that. | 00:58:29 | |
So the council did set a policy, I think an upper limit limit, of $10,000 on credit card transactions. | 00:58:39 | |
I don't think we've run into that issue very often. | 00:58:53 | |
OK. | 00:59:04 | |
All right. I'm not going to. I'm just going to keep going unless somebody stops. | 00:59:07 | |
Council policy. This is in our packet too. This is all pretty straightforward stuff. | 00:59:13 | |
So there may be some things. | 00:59:18 | |
Point out or if there are questions, if you've gone through the Council. | 00:59:21 | |
Policies. | 00:59:25 | |
It just. | 00:59:28 | |
Boilerplate on how we operate and what's appropriate and not appropriate. | 00:59:31 | |
I know the discussion we. | 00:59:36 | |
Typically have. Usually centers around. | 00:59:38 | |
Our engagement with staff and what's appropriate and not appropriate in terms of how we. | 00:59:42 | |
Communicate with staff. I don't know, Gina, if you want to, Yeah, I'll just highlight that. And that's in Section 11. | 00:59:47 | |
Basically in our city, and I think this does differ in from city to city, but in our city. | 00:59:55 | |
Feel free to reach out to staff if you have a quick question. | 01:00:03 | |
A request for information. | 01:00:09 | |
Under. | 01:00:12 | |
If it's going to be longer than an hour in terms of. | 01:00:14 | |
How long it's going to take to produce the information that you're looking for. | 01:00:19 | |
Or if you have what you think would be a great assignment for that staff member to do. | 01:00:24 | |
In those situations, please come to me because that that helps keep our workload balance. | 01:00:31 | |
And it also helps us move in the direction of the Council as a whole and not. | 01:00:37 | |
The direction that. | 01:00:44 | |
And again, as Todd said, that has not been a problem here for at least the last. | 01:00:48 | |
But it can't be a problem. | 01:00:57 | |
Council members who might have a different direction than the capital. | 01:00:59 | |
What if we don't? I remember this with my husband. I think I'm asking something that's really straightforward and. | 01:01:06 | |
I learned that what I'm asking is much more expensive. Is I mean. | 01:01:14 | |
Should we filter that through you, or should if we ask staff to do something and they're like this is actually a big thing, well, | 01:01:19 | |
they just come back and just say. | 01:01:22 | |
No, it's fine. | 01:01:27 | |
And that I mean from my perspective concern that I have and appreciate being CC on things because you can say fantastic and I | 01:01:31 | |
think their inclination is to say of course I'll do this and I'm going to spend the next three days doing that. | 01:01:39 | |
But then you could jump in exactly perfect. | 01:01:49 | |
Yeah, I talked to Gina. That's a tough one for me because I tried to balance. | 01:01:53 | |
You know, I don't want to overload her inbox either, and. | 01:01:59 | |
A lot of people go to John directly because. | 01:02:04 | |
And I do that quite a bit, but usually it's pretty small stuff I think. | 01:02:08 | |
I think I know when it's going to require more than. | 01:02:13 | |
Then you know but. | 01:02:17 | |
It's a tough issue and I hate to just. | 01:02:19 | |
CC you and. | 01:02:22 | |
Yeah, anyway. | 01:02:24 | |
But yeah, our council's been usually, I think, unless I'm. | 01:02:27 | |
My assumption is because I. | 01:02:32 | |
Never had to deal with this in 10 years. | 01:02:34 | |
Is that probably usually involves some kind of. | 01:02:37 | |
Council member that has an axe to grind with the city manager or the mayor and wants to go directly to staff and we just never had | 01:02:42 | |
that. | 01:02:46 | |
Situation our Council has always been. | 01:02:50 | |
Aware of. | 01:02:56 | |
Doing editor rounds and taking up too much of staff's time, I think, and we just want to keep it that way. | 01:02:57 | |
And I think it's really import. | 01:03:05 | |
I don't have to say to this council, I'm going to say it. | 01:03:07 | |
I represent Gina represents the whole staff. Represents the entire. | 01:03:10 | |
They don't represent one. | 01:03:15 | |
And they can't. | 01:03:16 | |
Ethically or legally just represent one of you. | 01:03:18 | |
If you're going to call me and you want me doing something that's an end around, I can't legally. | 01:03:22 | |
Ethically and legally, I can't do that. I represent the entire city, so. | 01:03:28 | |
When you when you call and you need something done, Gina's going to know about that. | 01:03:33 | |
In really short order, right? | 01:03:38 | |
The other side of that. | 01:03:41 | |
Have a 5 minute question. | 01:03:43 | |
Call. | 01:03:46 | |
5 minute questions don't even make the bill. | 01:03:47 | |
No ones. | 01:03:52 | |
There's carrying anybody's water. Everybody's kind of a generalist and. | 01:03:54 | |
Overly passionate about something that makes you want to. | 01:03:59 | |
Bust out. | 01:04:05 | |
Gina, do we want to talk? | 01:04:09 | |
Really same thing about health insurance I think everybody's clear on. | 01:04:13 | |
That you do have access to health insurance, you just have to pay for it. But. | 01:04:16 | |
I'm on it. | 01:04:21 | |
Plan so I. | 01:04:23 | |
That opportunity, even though I have to pay for the whole thing, it's still a great deal for. | 01:04:25 | |
And so that's enabled everybody. | 01:04:30 | |
Want to participate in that? | 01:04:34 | |
Kind of check, or have it deducted from your substantial check. | 01:04:39 | |
I'm in the same boat. I'm just curious, is there a cabinet? I saw the section 125 reference here. Is there cafeteria? And we | 01:04:44 | |
administer it locally, but yeah, you have that option. | 01:04:50 | |
Were any daycare or? | 01:04:57 | |
Medical like the is it 2 grand a year that you collector that is that kind of thing? | 01:05:03 | |
Yeah, I do that with. | 01:05:09 | |
Money that I can use. | 01:05:11 | |
Before it's taxed. | 01:05:13 | |
And then you can use it for reimbursement, which is great. | 01:05:15 | |
Quick, one thing I do want to touch on just quick, because I and I have had this discussion about council meetings. | 01:05:22 | |
And we went through. | 01:05:30 | |
COVID thing where we pivoted to having an anchor location be able to do things remotely and it was like that was nice, but we kind | 01:05:32 | |
of arrived as a council, I think. | 01:05:37 | |
With the consensus that. | 01:05:43 | |
Better off in person, I like being in. | 01:05:47 | |
Better than remote, but remote is a great tool. | 01:05:51 | |
Under certain circumstances and Pai was traveling quite a bit and. | 01:05:55 | |
Should we log in remotely? | 01:06:01 | |
My feeling is. | 01:06:03 | |
If you're not going to be here, you're traveling for council, I would rather you not log in unless. | 01:06:05 | |
It's something that we need you to log in. | 01:06:12 | |
If you're traveling, if you're on vacation, I think you should be on vacation. | 01:06:16 | |
And we can conduct the business of the Council with a short council. | 01:06:20 | |
Unless there's something on there that we feel strongly to. | 01:06:27 | |
We really need you to log in for this if you're able to. | 01:06:31 | |
But other than that, I would rather if you. | 01:06:34 | |
Not going to be here or unless you unless there's something of real interest. You certainly would invite you to log in, but I | 01:06:38 | |
would not want you to feel obligated to log in because you're missing council meeting. | 01:06:43 | |
I don't know how, if that's changed at all. | 01:06:50 | |
The other thing where there happened to people periodically is when they're sick or something. Yeah, yeah, great. I encourage | 01:06:58 | |
that. | 01:07:02 | |
I believe I got COVID from being in this building all the time. | 01:07:09 | |
I don't want your cold either. | 01:07:14 | |
So, yeah, but generally, I mean our preference is that we meet personally. | 01:07:17 | |
Those other things. | 01:07:23 | |
Anything else on policies? No, nothing that I wanted to highlight unless there's something anyone else wants to discuss. | 01:07:26 | |
So we'll keep going, then we'll move on to the council liaison. This is an interview discussion. | 01:07:37 | |
Gene and I were just gathering a little bit about this before and. | 01:07:43 | |
We have liaisons with the schools which are not complicated. Those are pretty simple, but. | 01:07:47 | |
We also have these liaisons with the various committees that people serve. | 01:07:52 | |
And I think you want to start just by saying, maybe asking what your perception is of that participation, what you see your role | 01:07:57 | |
as being. | 01:08:01 | |
Just kind of make sure we're on the same machine. | 01:08:06 | |
Anybody. Paul, you want to kick it off? Like Sure Well Arts Council. I'm essentially a non voting board member and so I fully | 01:08:09 | |
participate in the discussions and the ideas bantering back and forth. I'm a volunteer. I take assignments for Blue Moon Festival. | 01:08:17 | |
I'll take a shift for an arts show downstairs. | 01:08:26 | |
I'm I'm essentially a member of that board as much as any other board members. | 01:08:30 | |
But last follow up where some of the board members like Super Bowl tears may not do everything, but I participate as a board | 01:08:36 | |
member. In that case, I'm happy to do that. | 01:08:41 | |
Umm, on the other hand, like Rotary and more of a liaison there and I don't jump on board to every volunteer opportunity they put | 01:08:48 | |
out there. | 01:08:51 | |
They are a service organization whose. | 01:08:56 | |
You know, lining up service projects for everybody. | 01:08:59 | |
And still being full time employed and now retired, like most of those members. | 01:09:02 | |
Have that kind of bandwidth so I could do what I can. | 01:09:07 | |
In that scenario. | 01:09:10 | |
I try to show up other than last night because. | 01:09:12 | |
Superstorm My snow tires aren't as good as Rob's age, so I have to zoom that thing. | 01:09:15 | |
But yeah, I just participate as much as I can and report on. | 01:09:20 | |
Yeah, and at. | 01:09:27 | |
The important things that are noteworthy. | 01:09:29 | |
Do you feel like you get adequate support from city staff? Is there anything like city staff to do? | 01:09:34 | |
Well, of course Arts Council is extremely well supported with a. | 01:09:43 | |
Dedicated to that position historically with Cheryl and now Megan, so. | 01:09:47 | |
I'm delighted to see that the historical convention will now get that same sort of support where they haven't before. | 01:09:52 | |
So. | 01:10:02 | |
I think the other one that I had struggled with, I'm not on now, but when I was the youth council person, that was always | 01:10:05 | |
difficult to know how much. | 01:10:09 | |
Because there wasn't a staff person. | 01:10:14 | |
Who's in charge? I don't have the bandwidth to be in charge, so. | 01:10:17 | |
How much do I want to touch this thing where it was something that stuff sticking to me that I just don't have a bandwidth for? | 01:10:23 | |
So that one was difficult. | 01:10:28 | |
Like a skew of Aiten district that's extremely well run board that's got its own staff and. | 01:10:34 | |
That was. | 01:10:41 | |
Well supported organization as well as. | 01:10:43 | |
When I was on the municipal councils, that was a little more active. I guess it's kind of brought on some hard times, this | 01:10:46 | |
pandemic. | 01:10:49 | |
But when it was operating well, it was operating with support. | 01:10:53 | |
But I've generally had a good experience. It's the only one that scared me for a while was these council ones that seemed to live | 01:10:58 | |
loosey goosey. | 01:11:01 | |
True. | 01:11:09 | |
Well, as long as we're on the Youth Council, it's still a little bit loose because yellow with the addition of one, I think. But I | 01:11:12 | |
think, Stephanie, it's. | 01:11:16 | |
Thing around a little getting there, yeah, yeah. | 01:11:21 | |
The addition. | 01:11:26 | |
One is a neighbor of. | 01:11:28 | |
And has come in and sort of taken it over, which is which is nice. | 01:11:32 | |
Umm. | 01:11:37 | |
The Community Renewable Energy Agency board again is, you know, well run and. | 01:11:41 | |
I show up at a meeting. | 01:11:46 | |
For that board. | 01:11:48 | |
Monthly And then I'm on a committee and that's more often. | 01:11:50 | |
That's nothing. | 01:11:55 | |
Needed from. | 01:11:58 | |
On that one so and then the schools I. | 01:12:00 | |
Is that it? | 01:12:04 | |
So I'm doing. | 01:12:09 | |
Happy healthy holiday. | 01:12:11 | |
And I would say. | 01:12:14 | |
And it's kind of like Paul was describing with the artist today. | 01:12:17 | |
I'm kind of there and participating in the. | 01:12:21 | |
Discuss and. | 01:12:23 | |
Try to support volunteer events and stuff like that. | 01:12:26 | |
Holly does a great job of supporting happy, healthy Holiday. | 01:12:30 | |
I don't. Is there a regular staff person signing the tree committee? | 01:12:33 | |
John is our staff. | 01:12:36 | |
And I think you try to attend fairly often. | 01:12:40 | |
Guns. And especially if we've ever had. | 01:12:44 | |
Specific question for John. He's always been available and been there. | 01:12:48 | |
I think in. | 01:12:53 | |
My role in the. | 01:12:54 | |
It's working great. | 01:12:59 | |
I think. | 01:13:01 | |
Is struggling a little bit just in terms of. | 01:13:03 | |
Kind of reaching critical mass. | 01:13:06 | |
Board members and. | 01:13:10 | |
Fully engages board members. | 01:13:15 | |
I You were one of the people I wondered about, and particularly with that group. | 01:13:19 | |
I have heard you report in your Council reports that they have questions about terms and. | 01:13:26 | |
I think other things like structural things. | 01:13:34 | |
And wonder if that. | 01:13:37 | |
Is the process. | 01:13:40 | |
Considering a change clearer to you to be support to kind of answer their questions, that would be helpful and maybe maybe even | 01:13:43 | |
just having somebody come and talk to them. | 01:13:49 | |
Go to the next meetings about that. That's all driven by the concern that people have that. | 01:13:54 | |
There isn't really this critical math. There aren't enough. | 01:14:00 | |
We've had a couple of really. | 01:14:04 | |
Passion and people. | 01:14:06 | |
Taking pretty significant roles on the committee, but they're kind of doing a lot of it and some of them are now rotating off and | 01:14:09 | |
there's some concern about whether. | 01:14:14 | |
Pick up the slack, and does. | 01:14:20 | |
Committee have conversations about. | 01:14:24 | |
This is what we've done. But this isn't necessarily like we could do education and engagement differently than we've done it. | 01:14:27 | |
Did they get to? | 01:14:35 | |
And would it be helpful for her? | 01:14:38 | |
One of us to have that kind of conversation. Leave that kind of conversation with them. | 01:14:40 | |
Do you mean? | 01:14:47 | |
Education that they're doing out in the community. Yeah, I mean, one of the questions I have to say this question, it seems like | 01:14:49 | |
we have had this conversation frequently with the tree committee and I wonder if. | 01:14:55 | |
They're looking for a ton of volunteers. | 01:15:01 | |
And it almost seems like their mission is different than. | 01:15:04 | |
Been a ton of volunteers like that. | 01:15:09 | |
Using the Arts Council as a parallel, they need to come volunteers for the moon. | 01:15:13 | |
But not all of those volunteers go to all of their meetings. | 01:15:18 | |
Right. And yet there's has been discussion about. | 01:15:22 | |
We don't necessarily need more board members. | 01:15:26 | |
We sometimes just need more people. | 01:15:32 | |
Actively engaged with me that could. | 01:15:34 | |
Committee members or volunteers or something like that. Yeah, there have been some discussions about. | 01:15:36 | |
There might be and that might be another. | 01:15:41 | |
Can I add one thing that I forgot? | 01:15:44 | |
As far as the Community Renewable Energy Agency, I really appreciate Holiday Holly, excuse me. | 01:15:50 | |
Being involved with that, she is on one of these. She volunteered to be on one of the committees and she's also a great backup if | 01:15:57 | |
I can go to. | 01:16:01 | |
So I appreciate. | 01:16:06 | |
Her role? | 01:16:08 | |
As an alternate. | 01:16:11 | |
My exper. | 01:16:23 | |
Thus far, until last Thursday. | 01:16:24 | |
Which I don't know if you agree or not. Like Paul said, it's extremely it's been around for a long time. | 01:16:28 | |
Since the 40s maybe? Or something like that. | 01:16:38 | |
And it's like totally. | 01:16:41 | |
I think it doesn't be completely. | 01:16:45 | |
It's great. It's been very educational and good and had an opportunity and stuff like that, but. | 01:16:50 | |
So there's just. | 01:16:56 | |
Really. | 01:16:58 | |
Let's see. | 01:17:06 | |
The Association of Municipal Councils. | 01:17:08 | |
All said and. | 01:17:13 | |
I mean, I do that really as. | 01:17:15 | |
Something beneficial for the elected officials so that. | 01:17:17 | |
Get an orientation, kind of good overview, you have an opportunity. | 01:17:21 | |
Create or to solicit topics to be addressed. | 01:17:25 | |
Official. | 01:17:32 | |
That's really almost. | 01:17:34 | |
Education first. | 01:17:36 | |
And then? | 01:17:39 | |
That's sorry, I've only been on the two school community councils. | 01:17:41 | |
And now on the. | 01:17:47 | |
Circle Commission, Circle Commissioner Committee. | 01:17:49 | |
So here, so he can tell us who was on that before then. | 01:17:55 | |
Dan It's been odd for the last four years. Greg Graham was and he. | 01:18:00 | |
We put him. I think that was our first one. | 01:18:05 | |
Because we at one point we just had a liaison at the for the Arts Council and then nothing else. | 01:18:10 | |
Committees and the historical Commission raised the factory, seemed unfair, and so that was when Brett was. | 01:18:19 | |
Anyways, they had the meeting Tuesday, unfortunately. | 01:18:29 | |
Business. | 01:18:32 | |
Percent of this week, so. | 01:18:34 | |
Has anyone felt conflicts between, you know, Todd talked a little bit about those roles? | 01:18:38 | |
Anyone felt conflicts between their roles as City Council, Mobile America and on those boards? | 01:18:45 | |
I mean, I would say there are times when I. | 01:18:54 | |
Feel like I need to rein in the treatment a little bit like. | 01:18:58 | |
They would save every tree and holiday weather. | 01:19:01 | |
They have a chance in. | 01:19:07 | |
I wouldn't have started really so much as a conflict, because maybe. | 01:19:12 | |
Just having to be mindful of the role of helping them understand. | 01:19:15 | |
Select their situation. | 01:19:21 | |
I'm usually a cheerleader on my. | 01:19:24 | |
Think bigger. | 01:19:26 | |
In my experience these these kinds of committees, there are a few of them that tend to have. | 01:19:31 | |
I don't want to be. It sounds pejorative, but sometimes there's issues with these communities kind of standing there. | 01:19:38 | |
There can be, and it happens most often. And this is not a holiday issue, this is. | 01:19:43 | |
Broad issue in all the cities I've worked in. | 01:19:48 | |
Tree. | 01:19:52 | |
Historical Committ. | 01:19:54 | |
Sometimes have difficulty. | 01:19:56 | |
Kind of keeping their focus. | 01:19:58 | |
Their ordinance defined. | 01:20:01 | |
It's easy. | 01:20:05 | |
Yeah, right. That happens. And so. | 01:20:08 | |
Your role in. | 01:20:12 | |
Committee says liaison can be really valuable. | 01:20:13 | |
Even if it's uncomfortable, sometimes it can be really valuable and. | 01:20:16 | |
So yeah, I would completely agree with that. I know your family are here. | 01:20:20 | |
Comment that he felt uncomfortable at times, you know there was conflict but which he navigated. | 01:20:28 | |
Fantastically, but. | 01:20:35 | |
I do see that possibility and really wanted to get a sense of whether you were facing that. | 01:20:37 | |
Broadly or whether? | 01:20:42 | |
I think it. | 01:20:44 | |
We talked about. | 01:20:45 | |
Usually involves a personality. | 01:20:47 | |
You know, on those committees. | 01:20:51 | |
So I think you just have to kind of be aware of it, but. | 01:20:55 | |
There's some of the committees that really aren't. | 01:20:59 | |
Legislatively formed, right. Like the Interfaith Council? That I suppose not. | 01:21:02 | |
A legislatively form committee, right. So I participate because it made a show. | 01:21:08 | |
Support from the city and. | 01:21:13 | |
We do budget some money for them. | 01:21:17 | |
So that rolls a little bit different. | 01:21:21 | |
Same with Rotary Rotary. | 01:21:24 | |
You know, we just participate in Rotary because it's holiday Rotary and there are people volunteering. | 01:21:27 | |
Inside the city, and it's our way of saying. | 01:21:33 | |
Value your contributions to the city. | 01:21:36 | |
And want to show up and be a voice for you with our counsel and that's kind of where it ends, but. | 01:21:39 | |
On the legislatively formed committees within the city, right so. | 01:21:45 | |
The Tree Committee, the Historical Commission, the Arts Council. | 01:21:49 | |
Is the business advisor where that's something else I wanted to bring up also because we didn't cover that Thursday, but is that a | 01:21:54 | |
legislative reform for? | 01:21:57 | |
Not really. Just part of the city, right? Yeah, it was formed they're entitled to. | 01:22:02 | |
The city manager, the ability to form those kind of committees and so that's what I've done for now. | 01:22:09 | |
With the idea. | 01:22:16 | |
Probably take a mirror or so to get their legs under it, and then likely make that change so that it becomes just like a. | 01:22:17 | |
So, yeah, but so I think the roles end up being dual because, one, we want to. | 01:22:29 | |
We want to accomplish the same thing by saying we have a liaison from City Council because. | 01:22:34 | |
Year The work you do is really important to the city and we want to make sure. | 01:22:39 | |
That you feel supported? | 01:22:44 | |
But also, there's a mission statement involved with those committees too, right? And they are faces and voices of the city health | 01:22:46 | |
Happy, healthy holidays. | 01:22:50 | |
That they are. | 01:22:58 | |
Representing the city and somet. | 01:23:00 | |
Not very often, but sometimes I think. | 01:23:04 | |
Scope Creek. | 01:23:07 | |
Forget outside their lane or whatever you want to call it and it's like that City Council person. | 01:23:11 | |
To say I think we're. | 01:23:16 | |
I think you guys need to refocus on what you're doing because we don't want that. | 01:23:19 | |
Misrepresent. | 01:23:24 | |
What their mission is for the. | 01:23:26 | |
Or as a representative of the city and create some exposure on our behalf. | 01:23:29 | |
A situation that came up last year. So yeah, it's kind of the dual role. It's a little bit. | 01:23:37 | |
It can be a little. | 01:23:42 | |
Tricky to navigate. Sometimes we haven't had much of a problem with it, and sometimes we have. | 01:23:44 | |
We just. | 01:23:49 | |
Issue come up right? | 01:23:50 | |
The speaker series that we had to kind of get involved with, but. | 01:23:54 | |
Anyway, I don't think there's anything other than just kind of see how people feel about it, make sure they understand the kind of | 01:23:57 | |
the dual role. | 01:24:01 | |
One being a cheerleader and an advocate for making sure they have everything they need from the city. | 01:24:05 | |
And being that voice, but also. | 01:24:09 | |
If not directly with that with. | 01:24:13 | |
The Counselor Comm. | 01:24:15 | |
Kind of bring it up with the cups. I think we had an issue here. | 01:24:17 | |
Need some help on how to navigate. | 01:24:21 | |
And those I am happy. And so it's Holly to help you work through those issues so that you can continue to be a cheerleader. | 01:24:24 | |
Well, you know. | 01:24:37 | |
I have to say that if I think back. | 01:24:41 | |
The work that our committees are doing right now, and Paul, you. | 01:24:47 | |
Back me up on this a little bit. You've been around long enough too, but. | 01:24:52 | |
They are in way better shape than when I came on board. | 01:24:57 | |
The relationships are stronger. I think the committees are stronger, the work they're doing for the city. | 01:25:03 | |
Is incredible. So let me leave it on a good note that I think these committees and commissions are doing great work. | 01:25:10 | |
But she just, I think she just wanted to make sure we were all on the same page in terms of. | 01:25:16 | |
You know, balancing those roles and making sure we understand what they are. | 01:25:21 | |
We've never really talked about it as a. | 01:25:24 | |
Just have moved forward with this idea of liaison and I wanted to make sure it was working for all of me. | 01:25:28 | |
That reminds me when. | 01:25:34 | |
When Steve Gunn was running the Arts Council. | 01:25:37 | |
I was still frequently going to those meetings, even though he was the liaison, volunteering. | 01:25:40 | |
Of course, he was a stickler for. | 01:25:46 | |
You know the parliamentary procedure. | 01:25:48 | |
That's what I heard and. | 01:25:52 | |
The proper procedure was followed regards to votes and motions and seconds. | 01:25:55 | |
And I had not been a stickler for those sorts of things. What is the level of importance of those things? I mean, I think they are | 01:26:00 | |
open and public meetings. That's what I care about, that they are, you know, we follow noticing proper noticing for those | 01:26:06 | |
meetings. | 01:26:12 | |
Other than that, if the committee is working. | 01:26:19 | |
So yeah, I presume too that those things maybe need to be reintroduced if there is. | 01:26:22 | |
A lot of differing opinions and people aren't being heard. | 01:26:28 | |
But I've never had that really experience in the Arts Council live and everybody kind of works well together. | 01:26:31 | |
This almost seems more restrictive. | 01:26:37 | |
Wow, that kind of frees out the discussion. | 01:26:41 | |
There is no legal requirement. | 01:26:45 | |
For Robert's Bill of Order. | 01:26:48 | |
Not not your meeting and not the Arts Council. | 01:26:51 | |
With Roberts Rosen, a general guy, be honest with you, but legally you can adopt any form of sort of procedure. | 01:26:53 | |
Good. | 01:27:07 | |
We're having a site work conversation in violation. | 01:27:08 | |
Yeah, so. | 01:27:20 | |
I'll text you. | 01:27:24 | |
Not during the meeting. | 01:27:27 | |
Retrieval. So this was just. | 01:27:35 | |
If there's, you know, we set our goals from the Creek last year, we're about the half year point for the calendar year. | 01:27:38 | |
Is to let you know to see if Gina's done anything she wants to point out or get more, get guidance on and then also set a new | 01:27:45 | |
retreat. | 01:27:48 | |
So last year we did our goal setting a little differently and we went, we answered three questions during the retreat. The first | 01:27:54 | |
was, I think, Stephanie, what do I love? | 01:28:01 | |
What do I love about holiday? What do we value about our current community? | 01:28:10 | |
And this is the. | 01:28:16 | |
Answers that council came up. | 01:28:18 | |
Then the next question was? | 01:28:24 | |
What's our 50 year vision for our community? | 01:28:29 | |
And so we talked about vibrant pockets of commercial while preserving our character. We talked about preserving our first rate | 01:28:33 | |
public safety. | 01:28:39 | |
Providing housing options welcoming diverse residents. | 01:28:45 | |
Keeping our sense of community and that theme comes through in a lot of responses. | 01:28:50 | |
But also. | 01:28:56 | |
Exploring bike paths and making our community a little more pedestrian friendly than it might be right now. | 01:28:59 | |
And then our third question was what do we want to achieve that 50 year vision? What are the important areas of focus for the next | 01:29:09 | |
10 years? | 01:29:13 | |
So we came up with I think it is 25, is that right? Yeah, 25. | 01:29:20 | |
Areas of focus for the next 10 years. | 01:29:31 | |
I will say as I went through this exercise, we have a lot of overlap among these 25 goals so. | 01:29:34 | |
Focus on walkability and fight. | 01:29:42 | |
Is probably not that different. | 01:29:45 | |
Active Transportation. | 01:29:51 | |
So I think we ended up really with maybe 8 or 10 rather than 25. | 01:29:54 | |
So in order to talk about. | 01:30:02 | |
Where we are. | 01:30:05 | |
Well, first of all, I would just say those that are highlighted in yellow. | 01:30:07 | |
Are those that I couldn't point to any definitive thing that we have yet done this year? | 01:30:12 | |
That would. | 01:30:18 | |
Be in support of those goals and that's really just, I think the top was that. | 01:30:20 | |
Crossroads identify and create Crossroads type commercial opportunities. I think we have things in mind. We talked about some of | 01:30:28 | |
those at our. | 01:30:32 | |
Last. | 01:30:37 | |
39th and Highland was identified as one of those potential areas. | 01:30:39 | |
Certainly the crossroads area itself at. | 01:30:45 | |
Highlands at 6200 and then we had a couple of other smaller areas, but we haven't. | 01:30:51 | |
Not a lot has happened. | 01:30:57 | |
In support of those commercial opportunities in the last year. | 01:31:00 | |
Is that fair, John? | 01:31:05 | |
And then the second one ballots clean curb and gutter corridors with country Rd. extensions into neighborhoods. | 01:31:11 | |
That's what I'd love to have further conversation at another council. | 01:31:20 | |
About what that means and where exactly we want to preserve country Rd. | 01:31:27 | |
Aesthetics in our city and where we're really looking for curb cutter and sidewalk. | 01:31:33 | |
So that will be a really fun, detailed conversation. | 01:31:39 | |
I get from that that corridors anywhere like Highland Drive. | 01:31:43 | |
And its redevelopment that we've been talking about. | 01:31:46 | |
Versus the neighborhood extension to come off of. | 01:31:49 | |
Where curbing guide perhaps is not as important, but rather having. | 01:31:52 | |
Our main corridors be. | 01:31:58 | |
Friendly to multiple types of transformation. I can demo 30 next. | 01:32:02 | |
And we're shopping, right? | 01:32:06 | |
So I'll give you a for example that came up this week. We're looking at some redevelopment well. | 01:32:09 | |
The existing redevelopment along the holiday. | 01:32:17 | |
Less of clearview and talking about how to integrate. | 01:32:22 | |
Right now, that sidewalk end. | 01:32:28 | |
Is that what we want sidewalks to end or would we like to see? | 01:32:32 | |
Is that a location where would like to see more sidewalks? That certainly said Very Holiday Rd. is one of the corridor types | 01:32:37 | |
versus once you go off the corridor into like calling lane or down Sycamore, that's less. | 01:32:43 | |
That's more country roadish, but I'd. | 01:32:50 | |
And 45th. | 01:32:53 | |
Murray holiday. | 01:32:55 | |
Island Dr. Those are the corridors where? | 01:32:57 | |
We should look at opportunities but. | 01:33:00 | |
We aren't in the sidewalk building business. | 01:33:03 | |
So I have super expensive. | 01:33:05 | |
You know if there's an ideal here, but there's. | 01:33:08 | |
Talking about lots of money when our primary role is. | 01:33:12 | |
You know paving streets so cars can drive on. | 01:33:15 | |
This is curb and gutter which has been sidewalk. | 01:33:19 | |
It's tricky. You looked at like Holly Blvd. for example, as you go South. | 01:33:25 | |
By the permanent monastery and down from. | 01:33:29 | |
I could never picture right. Yeah. So that's an exception, Yeah. | 01:33:32 | |
And maybe it has to do with some of like the estate zone that would help the country estate zoned areas or something something | 01:33:37 | |
like that where you have. | 01:33:41 | |
More of that country Rd. feel. | 01:33:46 | |
To me, it's the kind of things. | 01:33:48 | |
Classic attack is it, You know, isn't that kind of a thing right? Where you can you just kind of know when you see it kind of a | 01:33:51 | |
thing. I don't know, but I don't work through you guys also. So no longer. That would be a good. | 01:33:56 | |
Undertaking for the general plan update is to identify, I mean do you think we would have the capability of identifying? | 01:34:03 | |
Philosophically, what we think with the areas that would. | 01:34:13 | |
What we would encourage permit gutters in areas we wouldn. | 01:34:16 | |
Mean I think definitely that would be an opportunity I think right now your ordinance states. | 01:34:20 | |
Sort of, anecdotally. | 01:34:25 | |
What is currently? | 01:34:27 | |
Because the county gave you some inconsistent patterns. | 01:34:28 | |
If it's there on the street and you have a home that's being proposed on that street that doesn't have. | 01:34:34 | |
Is it important to continue that pattern? | 01:34:40 | |
But if they're the first one going? | 01:34:43 | |
That's the question. So they rebuild their house. | 01:34:47 | |
We're going to make them put curving better in. | 01:34:50 | |
Is that what you're saying is that the curbing better ends? | 01:34:53 | |
Yeah. | 01:34:57 | |
Definitely would. | 01:35:03 | |
Yes. | 01:35:04 | |
I think JS can help us kind of identify some. | 01:35:06 | |
Last year, you prioritized in terms of our grant writing for Sidewalk until you prioritized. | 01:35:11 | |
School routes, Transit corridors. | 01:35:19 | |
China state there were three or four others. | 01:35:23 | |
What I'd like to do is bring you some examples, some things that we were a staff. | 01:35:27 | |
We're not quite sure. | 01:35:33 | |
Your direction. | 01:35:35 | |
That's going to be an interesting conversation. It's a really tough issue. I would tend to more agree with Paul. | 01:35:37 | |
That you know these. | 01:35:44 | |
Corridors that we turn them into active transportation corridors if possible. | 01:35:48 | |
To get inside neighborhood. | 01:35:53 | |
Because even if you think you agree as soon as you go to put them in, I guarantee you. | 01:35:56 | |
Calls from half the people telling you why that's a stupid idea. | 01:36:03 | |
Half of them that say it's a great idea? Exactly. And that's where your survey results are almost right there, right now. | 01:36:07 | |
Know some people say. | 01:36:17 | |
Need sidewalks. These kids can't walk. | 01:36:22 | |
So that's where we are. That is why that is highlighted. | 01:36:29 | |
But we hope to have more conversation. | 01:36:35 | |
And then the next thing that I just wanted to show you is this road map again, what we're working on. | 01:36:37 | |
Then. | 01:36:46 | |
I tied each of these items. | 01:36:48 | |
To those 10 year priorities. | 01:36:52 | |
So there are some that aren't. Don't tie back to the 10 year priority list. | 01:36:55 | |
And some that support multiple priorities. | 01:37:02 | |
So our 27th East project that we're working on now supports, I think, 4 different priorities. | 01:37:06 | |
And then some of what we're prioritizing as a staff is just kind of the basic things that we do. | 01:37:17 | |
Legislative updates. | 01:37:27 | |
Work on policy and procedures for the DEP. | 01:37:29 | |
Let me see, we've got some check. | 01:37:33 | |
This is basically an 18 month rolling plan. | 01:37:37 | |
Completed Arts and Trail. | 01:37:43 | |
Redesign the website and implement some new budgeting software phase. | 01:37:48 | |
And then some things that we just regularly do. Performance reviews. | 01:37:55 | |
Legislative updates and we're starting to work on the federal plan update. | 01:38:02 | |
So happy to answer any questions about anything on this list. | 01:38:24 | |
Yeah, the only reason I brought it up is we spent a lot of time setting all these. | 01:38:31 | |
You know, priorities and. | 01:38:36 | |
Sometimes don't revisit them. Or should revisit them, I guess, and especially Tina if you need to reprioritize. | 01:38:39 | |
You're getting stuck on something that you need guidance on. | 01:38:46 | |
Otherwise, these things are all just going on under the radar. | 01:38:50 | |
We just assume everything's great. | 01:38:56 | |
Things are great and very busy. | 01:38:59 | |
Hey, any questions from on that? No, but I did have one question back on the policies that started backwards but. | 01:39:04 | |
More clarification in my mind as far as like a public. | 01:39:12 | |
Public comment periods concerned could somebody. | 01:39:16 | |
How does that work exactly? Is it? I've seen it, it seems where it opens and closes during the same meeting and then sometimes. Is | 01:39:19 | |
it left open beyond that? And what does it really? | 01:39:23 | |
Mean. So are you addressing the public comment that happens at the first of council meeting? | 01:39:27 | |
Or are you addressing public hearings on specific items? | 01:39:33 | |
I guess the public comment period, the first of the council meeting, that's just, that's just open mic essentially. | 01:39:37 | |
Is public hearings you have left open from time to time on issues where? | 01:39:43 | |
You anticipate that there may be additional comment. | 01:39:49 | |
That's coming or is needed for some reason. | 01:39:53 | |
Sometimes we left them open because we know we. | 01:39:56 | |
We haven't operated full council. | 01:40:00 | |
There have been different reasons why we might have left the public hearing. | 01:40:02 | |
From time to time. | 01:40:06 | |
And that's kind of at the discretion of the chair and the. | 01:40:08 | |
That's the one you choose to do. | 01:40:11 | |
The one thing that. | 01:40:13 | |
Your standard and your policy and rule is you don't generally vote on an item the night you have. | 01:40:15 | |
We do deviate from that from time to time. You'll see an application on. | 01:40:21 | |
Or an item on your agenda next week where we're going to ask you to do that. | 01:40:25 | |
But that I don't know if we can necessarily identify a particular reason why you might continue a public hearing. | 01:40:32 | |
But it's not uncommon usually. | 01:40:38 | |
Usually if it's non controversial, we close the public hearing. | 01:40:41 | |
But I would say as a rule. | 01:40:45 | |
We operate with a high level of respect for citizens ability to be able to comment on something. | 01:40:47 | |
And so if there's never. | 01:40:54 | |
Question and a lot of times I'll defer to the Council on it. | 01:40:57 | |
There's every question. | 01:41:01 | |
And based on the fact that we. | 01:41:03 | |
Will not voted at that council meeting. We leave it open so that. | 01:41:05 | |
If things evolve over that period of time, there's still plenty of time for people to comment and come to the next comes meeting | 01:41:09 | |
comments. | 01:41:12 | |
We feel confident that we gave everybody the opportunity, that one and one. | 01:41:16 | |
Provided input before we close the public hearing, but if it's not controversial, I just close it. | 01:41:21 | |
That happens less on site specific land use applications than it does on. | 01:41:27 | |
Sort of ordinance text changes, or the creation of a chapter in your zoning code for a particular purpose. | 01:41:32 | |
Those have been the ones that we've tended to leave. | 01:41:39 | |
Overtime there have been some site specific that's really pretty rare. | 01:41:42 | |
That's technically a public hearing. Simply saying. | 01:41:46 | |
Public has the opportunity to. | 01:41:50 | |
Remarks and an input to share to the Council during this time, kind of outside of that. | 01:41:52 | |
They really don't and we shouldn't. We hear it. That's that issue we were kind of talking about there, that we have that danger of | 01:41:57 | |
one person hearing and not the whole council hearing and then a decision being made on less than. | 01:42:04 | |
Complete information or one council member who has a different conception based on something they heard with the rest. | 01:42:11 | |
So once that public hearing is open, I definitely. | 01:42:16 | |
Think the better course is. | 01:42:19 | |
Give us your comments in writing or come to the public. | 01:42:21 | |
There's a Gray area and there will always be a Gray area. | 01:42:25 | |
When you don't make a decision and not a public hearing about what you do with comments that might roll in. | 01:42:28 | |
That's a good question though, So in this particular case. | 01:42:34 | |
We close the public hearing on the. | 01:42:38 | |
Kai gets lobbied after the 8. | 01:42:42 | |
Yeah, and, Ty says. You know, I'd rather. | 01:42:44 | |
Provide this to the council that the public hearings officially closed. So then can those comments be circulated to the council | 01:42:48 | |
outside of the public hearing? We generally won't do that. | 01:42:53 | |
That's a good question. | 01:43:00 | |
And prior to the public hearing openings, same thing, well. | 01:43:02 | |
They can write something and it can queue up and yeah, it'll be shared at that point, but. | 01:43:06 | |
Stephanie, do you generally language and notices that says like written comments are accepted up to? | 01:43:13 | |
Yeah. | 01:43:22 | |
But that's one too where? | 01:43:24 | |
Say in this particular case where you're. | 01:43:27 | |
Representative for that district where? At the council meeting. My recommendation would be you say? | 01:43:29 | |
My preference would be to this public hearing remain open. I anticipating getting more input. So if you do get an e-mail, you can | 01:43:34 | |
forward to Stephanie and it can be circulated right and we would leave it open like. | 01:43:40 | |
We would continue the public hearing. | 01:43:49 | |
Is there anybody else here? Then we close it and then we take the vote. | 01:43:51 | |
Yeah, we've always been pretty. We're pretty respectful. | 01:43:56 | |
People's ability to be able to provide input citizen input. | 01:44:01 | |
Thank you. Thanks. | 01:44:08 | |
All right. Are we under the retreat? We are, so we typically have. | 01:44:12 | |
The retreat, we used to do it on Saturday mornings, I think. What did we do last year? We did on the Thursday night regular | 01:44:17 | |
council night. | 01:44:21 | |
Yeah, we can start it. I think that's one of the main things Gene wants to get out of this. | 01:44:29 | |
Do you want to just do it on a? | 01:44:33 | |
Thursday and start in the afternoon or the morning and go into the evening? Or do we want to do it on a Saturday? | 01:44:35 | |
I mean. | 01:44:43 | |
What are you thinking? | 01:44:45 | |
I know you want to bring in some of the key staff members to present I. | 01:44:46 | |
So what would you think would be an adequate time? | 01:44:52 | |
I mean, I think. | 01:44:57 | |
Historically this group for hours. | 01:45:00 | |
85 depending on how much. | 01:45:03 | |
You know, last year I think we had. | 01:45:08 | |
Other conversations about our motivation for serving, and I thought that was a valuable conversation. I don't know if there are | 01:45:11 | |
other topics like that. | 01:45:16 | |
That you'd like to talk about in addition to. | 01:45:21 | |
That relates to. | 01:45:25 | |
But you said when you say four or five hours, do you mean for this body or do you mean total? I mean total. | 01:45:29 | |
With staff and every. | 01:45:35 | |
We did in that amount of time last night. | 01:45:40 | |
So I think our options are we can. | 01:45:48 | |
We could actually. | 01:45:51 | |
Yeah. | 01:45:53 | |
Come and have a white lunch and then start at one and wrap up at 5:00 and probably have plenty of time to get it all done if we | 01:45:56 | |
wanted to do it in an afternoon or. | 01:45:59 | |
We could start at. | 01:46:04 | |
And go till 7:00 or 8:00 or we could come in on a Saturday. | 01:46:07 | |
If you want to do it. | 01:46:12 | |
I don't want to give you my opinion, I'd just rather hear what you have to say. | 01:46:15 | |
In terms of. | 01:46:19 | |
Well, who wants to? | 01:46:22 | |
You guys. | 01:46:24 | |
What would be your preference? | 01:46:26 | |
And we have a couple of days in mind. | 01:46:28 | |
So we if Thursday night is your preference, we're thinking February 29th if Saturday is your preference. | 01:46:32 | |
Identified March 2nd. I don't know if that changes any of your. | 01:46:39 | |
These are the first two options, what I would prefer it's either. | 01:46:44 | |
A week, A week 6 at. | 01:46:48 | |
Number or like if there's like like last year was great and probably personally did not do it on Saturday and missing SAP. | 01:46:51 | |
I would say Thursday afternoon, first choice, Thursday evening, second choice. | 01:46:58 | |
Is everybody here February 20? | 01:47:14 | |
And I guess my second question is this is probably more not that. | 01:47:18 | |
I don't know, Emily. I forgive me. I don't know if you work full time or. | 01:47:22 | |
My schedule is really open right now. OK. So that answers that question. The other two probably Matt and. | 01:47:28 | |
Both have full time jobs, right. And so you guys would be the most critical in terms of. | 01:47:37 | |
What kind of challenge that's going to create for your work schedule. If we did say like a one to five meeting on the 29th, I | 01:47:42 | |
could make it happen, but it'd be easier if it was the 4:00 going into the evening as opposed to 1:00. | 01:47:48 | |
Same let me put either one I can make it work. | 01:47:57 | |
Make these hard decisions. | 01:48:04 | |
Well. | 01:48:09 | |
Probably. | 01:48:16 | |
Stephanie, John Holly. Jared Lena. | 01:48:18 | |
Come in after hours for a while I get. | 01:48:26 | |
Well, I. | 01:48:33 | |
I don't want to burden you guys with your work schedules, so if it's a burden at all, I would. | 01:48:35 | |
We should kind of respect maybe shift it back a little bit. | 01:48:41 | |
Start at three or four or something. | 01:48:46 | |
Like that. | 01:48:48 | |
Set at 3:00. | 01:48:52 | |
Yeah, and break from a lot. | 01:48:54 | |
Would. | 01:48:58 | |
And so we could do the staff on the front end, Gina. | 01:49:01 | |
And then a little break and then a couple hours after and call. | 01:49:04 | |
Night and Are we doing it here or do you want to do? | 01:49:09 | |
We can do it here, or we can find another location. I mean, sometimes it is nice to actually retreat as part of a retreat. | 01:49:15 | |
But this is really easy and central as well, yeah. | 01:49:24 | |
Happy to find. | 01:49:29 | |
But I also know that this is really easy for a lot of people. | 01:49:32 | |
We are here all the time. | 01:49:39 | |
Like. | 01:49:41 | |
This is created. | 01:49:43 | |
So I would say. | 01:49:49 | |
That's right. | 01:49:51 | |
Yeah, well we have the technology here and Staffs here, so staff, but so I think that the plan would be if it's three too early | 01:49:55 | |
you wanna. | 01:50:00 | |
Is that OK? Do you want us to bump it to four? I can make it work. OK, 3:00. | 01:50:06 | |
We'll start with staff Gina so that staff doesn't have to extend. | 01:50:12 | |
Beyond their regular work, cameras at it, you know, respect for their schedules And then. | 01:50:16 | |
We'll just do a little light. | 01:50:20 | |
Dinner right here probably work. | 01:50:23 | |
During that time to do some work during that time and try. | 01:50:26 | |
Be done by say 8:00? | 01:50:29 | |
Sounds good on the. | 01:50:33 | |
OK, if you have a request for dinner, let me know. | 01:50:35 | |
Play. | 01:50:42 | |
Well, that was before she started. That was before she started offering up choices. | 01:50:48 | |
All right. Legislative update process, I think we. | 01:50:56 | |
I think we kind of handled that. I think Gina got good guidance from the council. | 01:51:04 | |
Unless I'm putting words in people's mouths. | 01:51:09 | |
Generally, we kind of we kind of depend on Gina and Holly and the Stata floors. | 01:51:13 | |
To kind of see what's going on during the legislative session they're aware of. | 01:51:19 | |
Issues that are going to. | 01:51:24 | |
Probably to us and to let us. | 01:51:28 | |
If we should be aware of something. | 01:51:31 | |
And they. | 01:51:33 | |
Basically the updates on Friday and then we. | 01:51:35 | |
The Monday. | 01:51:38 | |
LPC, right. And it sounds like that was set up here, Paul, you came and they set it up here. | 01:51:41 | |
Which I think is great. So you can zoom in, yeah. | 01:51:51 | |
As long as my schedule allows it, I'll probably go up there. | 01:51:55 | |
To be there in person with the Staffords and whatnot. | 01:52:01 | |
I think that's open to anybody if somebody wants to come in for the LPC meeting. | 01:52:05 | |
Which I think are actually very good. | 01:52:10 | |
Very informative and that way you don't have to track all the way up to the hill. | 01:52:12 | |
And we'll avoid a quorum. | 01:52:17 | |
Right here, I think. Yeah, right. But you can do it from home. Yeah, you can do it from home. But I wanted to be here with the | 01:52:20 | |
gang because sometimes you get into these quick issues that are kind of rapid fire. I kind of wanted to be in the room with | 01:52:26 | |
people. So my boats were offsetting because I didn't. I thought about in reverse or something at the wrong time. | 01:52:32 | |
So I thought it was good. | 01:52:38 | |
Not just be by myself on a zoom, but be. | 01:52:41 | |
Yeah, staff, in case I had a question, some discussion, yeah. | 01:52:44 | |
It was helpful, yeah. So that this is available. | 01:52:49 | |
You know, it's an open meeting up there as well, right? So you can come up to the league as well and sign in. | 01:52:53 | |
Box periodically, particularly if you're participating online, going to be times where they'll last for a vote and it's. | 01:53:03 | |
This hall and mayor and I have votes that anybody can listen. | 01:53:13 | |
And they are. They're informative. I mean, they kind of hit the big issues. | 01:53:19 | |
The important stuff in an hour and a half. | 01:53:26 | |
But it is like drinking from a fire hose. Yeah, it is. | 01:53:29 | |
Mondays meeting in particular was very raucous for the first one. | 01:53:35 | |
So we've got the and then we've got the lunch next Wednesday. | 01:53:48 | |
So it's me and. | 01:53:52 | |
Emily and. | 01:53:55 | |
Are you going? Oh, it's. | 01:54:01 | |
I think Carol and Caitlin are gonna. | 01:54:11 | |
Sit at our table at Galen at least for a period time, so I will get there early. | 01:54:14 | |
And get us a table and then I'll just text. | 01:54:20 | |
You guys, what table? | 01:54:24 | |
And usually that runs from like moon to like 2. | 01:54:26 | |
Stuff like that. | 01:54:29 | |
For the update, sure, yeah, I want to go. | 01:54:32 | |
What's the update? | 01:54:36 | |
I have to look at the schedule. | 01:54:39 | |
There's a schedule. | 01:54:43 | |
All right. | 01:54:47 | |
Convention Center, Convention Center. It's a big luncheon. | 01:54:50 | |
Closed session. | 01:55:01 | |
Sure. Just to clarify my mind and maybe. | 01:55:04 | |
It'll be good for Emily. So when we have. | 01:55:07 | |
An e-mail that comes in. | 01:55:11 | |
From some situation is. | 01:55:13 | |
Address to all of. | 01:55:16 | |
My assumption has always been that this. | 01:55:18 | |
Whose district it comes from is the one that answers. Is that correct? | 01:55:22 | |
There is nothing in your Rules order and procedure that dictates that. | 01:55:27 | |
Practically, that's the way you have operated in the past. | 01:55:34 | |
And it seems logical to me. | 01:55:37 | |
Right my question, my confusion in the past has. | 01:55:39 | |
Is we don't know if the e-mail. | 01:55:43 | |
Answer This came up last year when. | 01:55:48 | |
There was something that I was assuming Dan was. | 01:55:53 | |
Reply to and he never did. And then about a month later we got a very angry e-mail from this person. | 01:55:56 | |
I hope the Holiday Blvd. Is that the bike lane. | 01:56:03 | |
I think it was. | 01:56:08 | |
So I'm just wondering, maybe we can. | 01:56:10 | |
CC everybody. | 01:56:14 | |
How do we know that? | 01:56:16 | |
This the person who writes in has been answered. That's a good question. | 01:56:19 | |
I guess we can make that assumption, but then if. | 01:56:24 | |
If that person was going to their fund, they CC everybody else. So we saw they were responding to. | 01:56:28 | |
Sending a bunch of responses because I'm guilty. | 01:56:35 | |
I was gonna say that whenever it's come, it's not in the US. Many times you've replied all and that way. I know that the response | 01:56:38 | |
is there. You've always done it with me anyway. But maybe I shouldn't, maybe I don't. I think it's good because one of my | 01:56:44 | |
questions is too is sometimes. | 01:56:50 | |
It needs to be you because it's something that affects. | 01:56:56 | |