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There's been a ton of work that's gone in, that's. 00:00:00
That's gone into this from. 00:00:04
The April 20 frame when it started when we separated chief manager now from his regular position and had his focus on EPD and. 00:00:06
He and his team, the team, have done just a ton of work on this. It's been a it's been a lot. It's been stressful on staff. It's 00:00:14
been. 00:00:19
Stressful and all of our officers as there's been just a lot of unknowns, but I think it's. 00:00:24
It's starting to really solidify I think and. 00:00:31
So we're looking at. 00:00:34
I think the plan right now is a lot of special board meeting next week on the 13th. 00:00:37
I'm anticipating getting an interlocal which. 00:00:42
Tarter going to talk about a little bit in a minute. 00:00:45
That I think our burden will approve and send out to our municipalities and say, look, we need you to vote and approve this. 00:00:48
The signing of the interval is what? 00:00:55
Is what binds you to the organization and that's where we need to get because we've got a budget. 00:00:58
We've got a set. 00:01:03
So you know, Chief Management's here. I'll turn it over to the next introductions and there he and Chief Hoyer are going to talk a 00:01:05
little bit about. 00:01:09
The organizational structure that we think has got to be very close, right, Chief, correct. Some budget numbers. 00:01:14
Talk a little bit about shared services. We'll probably talk a little bit about Brighton. 00:01:24
Piece and then when you're done with that, we'll turn it over to Gina and Todd My. 00:01:28
Suggestion for the Council? 00:01:33
Unless you have a very specific question, try to keep the questions you can until we get to the very end. There's 30 slides we're 00:01:36
going to be going through and we're not going to. 00:01:40
We're not going to go through everyone of these slides in detail. 00:01:45
Right, right. 00:01:49
But when he hit him if there's something. 00:01:56
That you know, we should be focused on, pointed out, but we'll get through it and then when we have questions we'll be done. But 00:01:59
hopefully we can get through this in 45 minutes to an hour. 00:02:03
Perfect help and you have this presentation, it's in our. 00:02:08
Most of us have screens too, so we'll be. 00:02:15
I don't need. 00:02:26
Hey, thanks, Mayor. Appreciate those. 00:02:29
Introduction So. 00:02:32
Chief Jason Majan. 00:02:34
Working on the Reorganization Police Department. 00:02:36
Over here is Chief Wayne Dial. He's the Chief of Police for the Empire Police Department is currently conducting our day-to-day 00:02:40
operations. 00:02:44
And then over here we have. 00:02:49
Debbie Sanchez, who's our CFO. 00:02:50
We want to bring our team out here. 00:02:53
Answer any questions you have and addressing. 00:02:56
Issues you have. 00:02:59
I don't know. This guy followed me in the room, but. 00:03:00
He's OK. 00:03:04
But anyway, we should have a quick presentation here. I won't go through everything. 00:03:07
Because you can read a lot of it, but there will be some key pieces I want to hit on here. 00:03:14
First off, you see our mission vision statement in the presentation. 00:03:19
I'll let you read through that. We want to put that in there just to start off. 00:03:23
Everyone of these we've done. 00:03:27
Actually, that's the last night we presented to all the cities and the townships today's. 00:03:29
The end of that journey take a few weeks and all these presentations. We put this up here because Louise is a guiding statement 00:03:35
supported to us. 00:03:39
On the next. 00:03:44
Page. 00:03:46
You can see what is currently our org chart. I want to point out that. 00:03:47
This has been through dozens of iterations and this is the last. 00:03:52
Date we have here. 00:03:57
So it's roughly a month old. 00:03:59
But it's close. Now this As you can see, it's a draft CT draft only. Some people have asked me what does CT mean? That means crazy 00:04:02
talk, because when we do these, we talk really crazy so we can be creative. 00:04:09
And. 00:04:17
I think this is going to look very similar to what you see department look starting July 1 now there will be some changes to this. 00:04:19
I don't anticipate a lot and if they are, they're minor or they will be budget driven. Right now we're working on the budget and 00:04:24
going through that. 00:04:28
And we'd be presenting that to Mayor Doll and the other board members. 00:04:34
On the 21st of March. 00:04:38
So we're using this kind of guidance through the budgeting process. 00:04:42
Color code As you can see, everything on the left is in yellow is what we call our shared services or municipal police services, 00:04:45
and these are the items that everybody on this right side of the chart uses. 00:04:51
Frequently some of these services we use every single day. 00:04:57
Every day of the year. 00:05:02
Some of the other services. 00:05:04
For more emergent type situations, I mean obviously it's like the SWAT team. 00:05:06
And so these are the services that everybody pays for collectively in the view. 00:05:10
Yeah, yeah. Don't touch it. 00:05:16
That's cool, though. The beauty of it is that everybody here on this right side pays for all this collectively. And what that 00:05:22
does, it creates economies of scale. 00:05:26
You don't need a SWAT team every day, but when you need it, you really need it and you want to have the best. 00:05:31
Most trained, best equipped, resourced, and. 00:05:37
Can't say it enough, most experienced. 00:05:40
Police officers that you can to handle issues in your community. 00:05:43
So everything in yellow is what we call our shared. 00:05:47
Here in the blue, these are what our cities are. 00:05:50
They'll recall Dave Midville and below that the orange boxes are called add insurance or add-ons. 00:05:53
And So what that is the beauty of the model is. 00:05:59
For instance, Holiday can say, hey, there's certain things that I want that may be unique to Holiday. For instance, Holiday has a 00:06:02
court, so not too long ago. 00:06:06
Cheap oil added in a bailiff. 00:06:11
To take care of the courts, and that's unique to holiday. Not every person has that. 00:06:14
So beauty is, you can customize it based on what your needs and your wants are, what your community needs. 00:06:19
And green is what we call and I don't know if you can take that down a little bit. 00:06:25
There you go, a little bit more. 00:06:32
In green is what Silvisa or the District of Salt Lake Valley Law Enforcement Service Area. 00:06:35
And that's the district that pays for. 00:06:40
A lot of the townships and. 00:06:43
Pays for a particular note, Brighton, and right now we're working on looking. 00:06:46
Have a Brighton partner with Holiday and I'll let Chief will give you that a little bit later, but. 00:06:52
That's what the green is, is those that. 00:06:59
And the beauty of that is you can see these two 0.20. 00:07:01
These different points, what that does, it creates accountability. For instance, A Brighton shares with. 00:07:08
Holiday There's beneficial holiday in Brighton or if immigration. 00:07:13
Mill Creek there's benefits to both because again, commies a skill of working together and sharing the costs. I mean the chief 00:07:19
goes gained 20% of the times that says. 00:07:24
We don't get into that. It was more of an accounting thing. Yeah, like we just came from White City to the presentation there you 00:07:30
see the. 00:07:34
Their chief is .25 of their. 00:07:40
Needs there so. 00:07:42
That is the org chart, and again, it's a work in progress. But we're close because every time we touch this thing now it's just 00:07:44
tiny tweaks. And that tells me we're really close to what it looks like. 00:07:49
All the heavy lifting has been done well. Part of this was dealing with unknowns in terms of where the Salvisa members were going 00:07:56
to end up. 00:08:00
And right now as far as we know everybody in so visa members of SO these are staying with UPD, not going with the county. 00:08:04
With the exception of immigration, which is still. 00:08:12
Yeah, they're still kind of out there, but. 00:08:14
Yeah, the real big ones here like magnet occurrence. 00:08:17
They signed resolutions of intent already. 00:08:19
Opportunity to sign 1 White City Sign there. 00:08:22
I believe Brighton attends to that immigration. 00:08:26
We're still waiting to see what happens with that. 00:08:29
But it looks like the coalition's going to stay intact as we move forward, which again is good. We're always Better Together than 00:08:32
we are apart. We achieve more economies of scale. We can help each other. 00:08:37
We can do more efficient. There's one item I don't want to discuss here, but there's I always like to revisit it every now and 00:08:42
then and that is. 00:08:46
You know, this sounds super snobby, but we need to be a Country Club and not. 00:08:51
Share our shared services with non members. 00:08:57
I understand. 00:09:00
The ethic of coming to mutual aid. 00:09:02
But we need to. 00:09:06
If we are overly generous. 00:09:08
With our shared services with neighboring cities who aren't part of EPD and don't have these technical services. 00:09:11
Well, that it dilutes the value of membership. 00:09:18
And it's a problem. So it's actually funny you mentioned that. 00:09:21
You mentioned mutual aid. Yeah, if there's an emergency, we're going to come help anybody, anywhere, anytime, however. 00:09:27
Back about 2018. 00:09:33
There have been a number of areas where we were. 00:09:35
The UPD was spending resources helping others when it wasn't an emergency. 00:09:38
And the board came in and noticed that. And so we cleaned a lot of that up back then in 2018 and since it's been very sensitive 00:09:43
about making sure that. 00:09:47
They were there to help, but we're not going to. 00:09:51
You know, and swapping specialized services for General Services. In terms of truing up it dilutes the value of membership and 00:09:54
doesn't attract membership. 00:09:59
Right. Yeah. We recognize we have a finite amount of resources, so we want to. 00:10:04
I can see how there can be a motivation to make use of those specialized services. 00:10:08
As often as possible to justify their existence. 00:10:15
And so then there might be, if there's multi jurisdictional cases, well our DPD handle it, they've got the resources even though 00:10:18
it's maybe voltage jurisdictional. 00:10:21
And and there might be, you know, motivation to use those services. 00:10:26
To justify their existence. But it's the members who end up paying and thus. 00:10:31
Dilutes the value. So I just think we need to always be conscious of being careful without violating the concept of mutual aid. 00:10:36
But at the same time you have to protect the value of membership or membership is not attractive to the members or in attracting 00:10:43
non members in I'll give you a quick example, you know we were handling the outsides out of prison for years 2018. The board came 00:10:48
in this while we're doing that. 00:10:53
I don't know, right? So I went up to prison in 2018, sat down and said. 00:10:58
Love you guys. Sorry, can't do it anymore. 00:11:03
Figured out a way to do it. 00:11:06
They have their own resources. It's the state, so. 00:11:08
That's an example. Yeah, UPS go pretty good about. 00:11:11
Clean that up for quite some time. 00:11:16
The next slide. 00:11:19
Doesn't have questions. A couple of beauties, the PD model, obviously we local control and you have a seat at the table. You have 00:11:21
a voice. 00:11:24
Representative Mayor Golly does a fantastic job on the board. 00:11:28
Shows a lot of leadership there and it gives you not only the organizational level, some local control, but also at holiday city 00:11:32
you have. 00:11:36
Local control kind of micro macro levels. 00:11:40
And you know, as a city, you could come to your chief and say we want this. 00:11:43
And you can make that happen so it will still be copied to either, yes. 00:11:48
Yeah, I probably should say this because I've heard this for some reason a lot in the last week. 00:11:53
You could. He's not dissolving. It's not. 00:11:59
Being torn apart, put back together, UPS continuing on. Yeah, what you have is the sheriff. Is the CEOs leaving? 00:12:01
And the responsibilities or the sheriff's statutory responsibilities that EPD used to do? 00:12:10
Those are going with her. You should start a new Bureau and you could even. 00:12:17
Look like what looks like. 00:12:21
The other big thing about EPD is the expertise. Can't stress that enough. 00:12:24
You cannot train expertise. You cannot buy it. You cannot. 00:12:29
Which you can only earn it through a lot of hard work and you PD. 00:12:33
This probably has some of the best expertise. 00:12:37
In the county and Allstate State. 00:12:41
And that's obviously a bias, but. 00:12:46
It's not a conference that people call up and say, hey, we need some direction, some guides. What would you do? 00:12:48
You know this kind of here so. 00:12:54
We have great, great services. 00:12:56
In the EPD maximum query. 00:13:00
Budget. Our favorite thing? 00:13:05
I brought our very excellent. 00:13:08
CFO, Debbie and. 00:13:10
She's going to come present the budget. 00:13:12
And then talk about that for that. 00:13:15
Thank you, Mayor Council. 00:13:22
So we as pointed out, we have been. 00:13:25
Working on this budget for quite a while, it's been a challenge because. 00:13:30
We had to make some assumptions. One of them is that. 00:13:36
Sleeps, all the members would be joining us. So that's what this budget is based on that all of the visa is with us. If anyone 00:13:41
decides not to, we'll have to pull them out and then reallocate everything. But right now that's that's what is based on. 00:13:48
This right now, we do have estimated revenues in there. We'll update those as we get more accurate figures. 00:13:56
We have projected a 9.7% increase in health insurance. 00:14:02
We're meeting with. 00:14:08
Our health brokers next week to try and. 00:14:10
Get a more accurate figure of that, but they're preliminary estimates were 9.7%, hoping it will be less than that. 00:14:13
When we get the final numbers, we do have the changes in the URS rates in here. The sworn went up by 1%. 00:14:20
And the civilians went down by 1%. 00:14:28
This we do have vec which is the value emergency communications. 00:14:33
We they did send out their they think their final numbers, there's just going to be approved by the trustees. 00:14:39
And so that has now been plugged in here and. 00:14:47
This is based on. 00:14:52
The 702010. 00:14:56
Which is 70% cases. 00:14:59
20%. 00:15:01
Population and 10% property taxes. 00:15:03
We are looking at the shared service formula. 00:15:07
To see if there's a more equitable way to distribute, to allocate with the what the members fees are. 00:15:11
We will. We've been working on that for about a month now. 00:15:18
We're not sure if it's going to be, if we're going to be able to apply it to the upcoming budget, but we do want to continue 00:15:22
working on it moving forward with it. So we will be discussing that in the next couple of weeks with. 00:15:28
Put the UPD board. 00:15:35
We also have based this budget is based now on actual wages and benefits. In the past we had. 00:15:37
We did averages. 00:15:46
But you know with the restructuring we felt it was more prudent to make to to do the actual wages and the benefits. 00:15:48
So but this doesn't include any merit increases that happen throughout the year and we did kind of hold off on that because. 00:15:57
We were hoping that by this point we would have. 00:16:07
Better picture of. 00:16:11
Is actually going to be staying with UPD and who would be moving? 00:16:13
To the Sheriff's Office so that we would have mature. 00:16:17
A number to work with. We don't have that yet. So now we're. 00:16:20
We're taking who we are projecting is going to stay with UPD and plugging those merits in there. So that will be in there. So that 00:16:25
is not included in there yet. 00:16:30
We do have to present the preliminary budget increase maximum. 00:16:35
To the UPD board next week. 00:16:39
So that's why we're putting them all in now, so we can have a better. 00:16:42
Idea of what this video will be. 00:16:47
What else do we have? 00:16:50
Oh, it does not include any. 00:16:59
Cola increases in here yet we will. 00:17:03
Next week we're going to be presenting what it would look like if we did a 1% COLA increase. If we did a 2% COLA increase in what 00:17:08
would happen if we did a 3% goal increase. 00:17:14
We have been in budget meetings. 00:17:20
Maz and Rick, our finance manager and Chief Dial and myself have met over the last. 00:17:22
A couple of days to try and see if we can make any more cuts so we have really tightened this budget and. 00:17:30
We think that by next week we'll have a really good budget and all of it is based on that organization chart that. 00:17:40
You mentioned a nine something percent on the health benefit. How many years? 00:17:50
Since you've got out, forbid on. 00:17:56
I don't know. I started last year, so I don't know when was the last time we went out to bed. 00:17:59
At this point we might be a little late in the game, but it may be something we can look at for next year. Yeah, know our HR 00:18:05
manager as our broker. Go out there. 00:18:09
Get a good deal? Yeah, you don't want to go up a bit too often, but if it's been 10 years, that's something you want to. 00:18:14
Being maybe by policy due every five years, you know, over five or six years and also just. 00:18:21
Threatening going out for a bit can sometimes sharpen. 00:18:28
For sure. 00:18:33
And that's a big land. 00:18:35
And just to testify to what Mass said, you know, I've worked for. 00:18:37
For cities throughout the state and many police departments. 00:18:41
Which I admire. I was very excited to come to this position. 00:18:46
All of our sworn officers. 00:18:53
And I have never seen a model like there's some very, very impressed with VPD. 00:18:55
And and they're, they are. 00:19:00
Felt that just in the past year that I've been here so. 00:19:03
Thank you. Yeah, so we don't. 00:19:07
This is actually a little bit Good News TV because that was always layered on about 5% because I was always considering this 00:19:12
increase being. 00:19:16
Reflective of the loss of the economies of transition share about and then. 00:19:20
A whole layer of. 00:19:26
Budgeting on top of it, but there's a little bit of URS built in here a little. 00:19:28
Is the health care in here or are you waiting? No, it's in there, the 9.7, so that'll come down. 00:19:33
Yeah, it always it will to something. 00:19:40
They plugged in at 9.7% right now. 00:19:44
Do we have any idea on market mark combined market and cola is the step in here? Is the merit in here the 2.75? 00:19:47
We have been working on it, the budget that we have. 00:20:00
Back in the office does have that in there, but not this one here. And so if I was guessing, I would tell the council that you 00:20:04
probably ought to be. 00:20:09
Thinking more than 11% range here. 00:20:14
By the time we get wages in. 00:20:17
Could be that's going to be up to the board well. 00:20:20
I mean, what where do you combine with UFA? 00:20:24
Miracola. Yeah, Market Cola. We're having this market. We're looking in the. 00:20:27
In the close to 4. 00:20:33
And Cola was pretty. 00:20:35
I mean, we're going to have to do something to say competitive, you know, that was just a board. 00:20:40
Did you do some analysis on our officers and, you know, for our officers alone? 00:20:52
We would need to do. 00:21:01
I know it's not realistic, but you know, just to get them in the number four spot would be a 7% increase. That's just offices, 00:21:04
that's not. 00:21:07
The sergeants that's not the Lieutenant or the chief, but just at the officer level. 00:21:11
But but on. 00:21:18
7 representatives are only at 1% and. 00:21:21
You know so. 00:21:24
Anyway, so. 00:21:26
This is. This is really reflective of. 00:21:29
The reorganization of UV. 00:21:32
Based off of the severing of the sheriff from the model and. 00:21:35
Losing a pretty good chunk one in shared services and now we're going to have to layer on some regular budgeting piece, so. 00:21:40
I don't want anybody thinking that. 00:21:46
It's going to be 7.52 because it's not. It's going to be more like 11 or 12. 00:21:49
We just need to wrap our head around that. 00:21:53
Gina starts to build our budget for the year. 00:21:56
And then it will. 00:21:58
Get more back to normal after that. 00:21:59
Of course normal. 00:22:03
3% of inflation. 00:22:07
Yeah, we're fighting like crazy with this to keep this. 00:22:11
Objective has been keep that around 7:00. 00:22:14
I'm like crazy to get that there as close as we can. Some cases have been easier than others. 00:22:17
Maybe you're always keep it in a single digit numbers, even if it's. 00:22:23
Well, we always. 00:22:27
I mean it's we can always if we if we decide we can. It's just not we can't. 00:22:32
Handle it, then we have. 00:22:39
Look at our precinct and decide what to do because. 00:22:42
Typically the number was about. 00:22:46
One or 2% of all of that budget is wages and benefits. 00:22:48
Correct. So if you want to cut sending. 00:22:53
But again, the beauty of the model, if you want to throttle up, you can yeah, break it down you can. You have control of that. And 00:22:59
it seems like this includes, like, your original proposal. 00:23:04
Some changes, potential changes in positions which. 00:23:13
We did not recommend and so that that could be a choice for our. 00:23:18
For our council as well, yeah, originally we had talked about. 00:23:24
Shrinking was it Patrol Down with one. 00:23:28
Or what was it? There was some early conversation as Matt called the crazy talk earlier. There was conversation of cutting the 00:23:32
patrol officer out, cutting the traffic officer out. And actually, I don't know if you all remember, but we brought that to the 00:23:37
council and. 00:23:42
Nobody was on board with cotton or. 00:23:48
City services Which? 00:23:52
What's important to us so and that's what the biggest cost savings in that numbers, I mean when you cut it at yeah, the precinct, 00:23:54
that's 100% paperwork in the precinct. 00:23:59
Yeah, so. 00:24:05
We'll keep working on that meeting borrow on the budget we're going to meet Monday Finance Committee the benefits comp we'll just. 00:24:07
Keep hammering on it and get it done so. 00:24:15
Any questions budget wise? 00:24:19
It would be really interesting sometimes to see like, we're going to break that by city, like, well, we will, I'm sure, but. 00:24:21
Just to see what our Senate is based off of per capita kind of a thing or something like that. 00:24:27
You can. That's easy to do because. 00:24:33
We know what every member spends and we know what their population is, so you can just do a. 00:24:36
But typically we're pretty low because. 00:24:41
We don't have a high commer. 00:24:45
You know high commercial base which. 00:24:48
Demands more service and we don't have a lot of call demand. 00:24:51
So Midvale per capita, is going to be higher than us by a long shot, plus half a family shelter. 00:24:54
Mill Creek typically is more than US per capita, and so would magnetic currency, I would imagine. 00:25:01
But usually. 00:25:06
Typically they want you to set. 00:25:08
General rule is an officer per thousand, which is about where we're at. 00:25:10
Were you asking outside of you to be your question? 00:25:16
And we do. When we print the budget book, we print the shared service formula which shows your population in your cases and. 00:25:21
So we've been. 00:25:29
Well, well, I won't get into that, but. 00:25:33
We'll see what they do with the formula I've been an advocate of. 00:25:40
Midway wants to push it. They're the ones that get hurt the most. I don't know why they would, but. 00:25:46
If they want to make the adjustment, I think it's a much fairer formula. I just question the timing of it Based on all these other 00:25:50
things we're doing. Do we really want to? 00:25:55
Throw another. 00:26:00
We just want to present it. I mean it's something that the board will decide and we and you can think about it, you know. 00:26:01
You know, for next year. 00:26:09
We are working on it. 00:26:13
Considerations. 00:26:15
Any questions for Debbie? 00:26:16
Thanks for standing up. 00:26:20
All right. Next slide. 00:26:23
City of Holiday. 00:26:26
Hey, just want to talk about like the next two slides. Yeah, absolutely. 00:26:29
Great, right. So as Chief Edward had mentioned, with this reorganization coming about, what we found will be the best economies of 00:26:39
scale in bringing entities together would be to associate. 00:26:46
With Holiday precinct, it's obviously geographically the closest to any other precinct and we'll have some opportunities to work 00:26:55
together with that city and you'll see where some of the economies come into that. So with the partnership between Holiday and 00:27:01
Brighton ultimately as we kind of already touched on 80% of the cost. 00:27:07
For myself, the Lieutenant, our administrative assistant Kristen, as you know on our victim Advocate would come from holiday. 00:27:14
Brighton would cover 20% of those costs moving forward and not I guess 20% of scheming, but that's the cost involved there is what 00:27:19
they would cover hopefully. 00:27:25
What's that going to see you? 00:27:31
Right. So ultimately that would ultimately come as a cost savings for you here in holiday in addition to that? 00:27:35
From 6:00 AM to 2:00 AM in the morning, which is what they currently have. Their service right now to our Canyon patrol and then a 00:28:21
detective. 00:28:24
Holiday will end up covering the other 25% of that Sergeant right here that's missing. And ultimately that Sergeant will supervise 00:28:29
3 detectives here in the precinct. Right now, all the detectives are school resource officers. All the add-ons are code 00:28:34
enforcement or Bayla. 00:28:40
Our big manager, all these supervised directly by Lieutenant Ackerman because we don't have a Sergeant in the precinct and he's 00:28:46
supervising 13 people, that ultimately the average police supervision, if you're looking at Sergeant, is in the neighborhood of 00:28:51
seven people. And so he's obviously supervising more. This will help take some of that workload off of him, having that Sergeant 00:28:56
supervising the detectives and you'll see where there's some sharing of resources between the two municipalities as we move 00:29:01
forward. 00:29:07
One of the things that we're going to have to change to you'll see here is there's some both 3 detectives will be under that 00:29:14
Sergeant will be in. We'll have to change out there, be able to put in the ones that are appropriate for Canyon response, 00:29:19
especially on as we know we get some pretty heavy snowstorms that we respond to. If you might kick in the next slide for me. 00:29:25
Previously who wasn't that handled that So right now we have control and they cover all of the canyons all appear on both east 00:29:32
side and West sides of the valley. So they get big caught with little Cotwood or within the municipality. 00:29:40
Well they and so they would cover ultimately Brighten and immigration now but ultimately those areas are we're going to be able to 00:29:48
share outside of the town of Brighton and immigration all the other public lands and that other areas will go with the sheriff and 00:29:55
that new law enforcement Bureau because public lands and partners actually obligations and what we'll be taking with her. 00:30:01
So with that, just to kind of layout, so you can kind of see where everything is going. But these areas in blue, these are the 00:30:09
ones that are the 8020 split, so myself, Tyler, Lisa and Kristen. But where it really plays into it, here's the new Sergeant that 00:30:15
comes into play. That Sergeant will supervise the five patrol officers in Yellow and Brighton. 00:30:22
And then ultimately there will be the right detective and I probably touch the screen there, sorry, following Mazda's example. And 00:30:29
then the three property crime detectives here in holiday is what they're going to supervise. And what we've talked about with the 00:30:36
mayor and Gina and then with Brighton as well is that that Brighton detective will be housed here in holiday no work right in 00:30:43
cases and holiday cases as well. So there's some sharing of that detective with the give and take that on big snow days. 00:30:50
If there's a lot of cars sliding off the road, they need additional help up the Canyon. That Sergeant can have our three 00:30:58
detectives, if they need that many one, or all three if they need to go help up the Canyon we anticipate. 00:31:04
Obviously last year was a very abnormal snow year as we all know and this year has been a little bit more average, maybe even on 00:31:12
the high side and some years it's a lot slower. But as I talked with our Canyon patrol officers, there's you're probably looking 00:31:18
at six to 10 different times and they get major snowstorms, they need extra help up there. They would pull from those. 00:31:25
So those all those detectives will work together where Holiday will get benefit from this detective and then Brighton will get 00:31:31
help from those detectives on the big snow days up the Canyon. 00:31:36
And then again, their their patrol officers will work. 00:31:42
You know, the typical seven days a week. But they work from 6:00 AM to 2:00 AM. That's with our current coverage right now from 00:31:47
2:00 AM to 6:00 AM. 00:31:50
Their call volume is very minimal in the five years and right now if there was a call during those times, holiday or Mill Creek 00:31:54
officer, we both handle it. I can tell you in the five years that I've been here I think. 00:32:00
And also had you up on a call. 00:32:06
Twice in five years, so for them to have those five patrol officers. 00:32:08
And work those hours and give them extra resources on the weekends for doubling coverage on weekends, which are obviously when the 00:32:15
vast majority of people are going up the Canyon. 00:32:19
And helping up there. 00:32:24
Any questions about the org chart, how that's going to work moving forward? 00:32:25
OK. 00:32:31
This is what's called spider tech. It's a program that we've implemented. 00:32:36
Where officer goes out on call they get a text or a message that says hey how was your experience? I was rate the officers 00:32:43
response in the department. 00:32:47
And you can see what some of the responses are. But if you go back up a little bit. 00:32:52
Here at EPD, our response rate. 00:33:01
Is about 25%. 00:33:04
Across the nation or other departments is lower. It's about 17%. 00:33:07
But when you look here at the responses, you know how was the officer with your satisfaction with the department, you can see. 00:33:12
You know, out of five or 4.6 and 4.4, we're pretty proud of that because. 00:33:18
Policing It's not always easy to make people happy or satisfied. 00:33:22
So we added this in here because it's been important during this presentations to show people that, you know, money is extremely 00:33:27
important. There's other things that there's. 00:33:31
Other less tangible values that you get from your Police Department that. 00:33:36
You know you sometimes you don't see or sometimes you can't get. 00:33:42
Just through a budget or other things of that nature, so. 00:33:47
I thought this was a really good exhibit. I know Maybe you had some questions on it, Justin. 00:33:51
I think it's super important too. And if you look at these, every single comment that's up here is positive that the people that 00:33:57
have responded have said, and it's a whole variety of types of calls. You can see it's an outside agency, it is a welfare check. 00:34:01
It always deserve a civil dispute. 00:34:05
They're all the ones, they're all very positive, but the one thing that's very interesting. 00:34:10
As I know, the mayor had asked, where do we rank across the country? Because there's. 00:34:14
Dozens of police departments that subscribe to this and have their their statistics tracked we. 00:34:18
We went back and pulled our stats from. 00:34:25
Last part of this year and they looked at agencies that have received at least 1000 responses or more because obviously there's 00:34:28
some small Police Department had five responses and it's all local people maybe multiply stars. We went with agencies that 00:34:34
received at least 1000 responses and of the top 20 police departments. 00:34:40
You could eat him in #4. 00:34:47
Across that. So it's the four 6-7 updates, correct? That's UPD's all and it's actually gone up from when this was old, worn out, 00:34:50
sitting right at 4.7. 00:34:55
What's going on from there? The highest department that was number one was 4.77. 00:35:01
So we're not far behind the number one Police Department, but holiday is, if you take holiday and carve that out overall. 00:35:06
Like chief manager said, about 25% of the people that get this text respond is that's what we're seeing right now. 11% of that 25 00:35:14
are holiday residents and if you took an average of 100% of perfect score. Holiday city 92% of a perfect score and we're the 00:35:21
highest CDPD just so you know you've got $3. 00:35:27
Very well so. 00:35:36
You preach, brother. 00:35:39
But anyway, so that's what those, I think and like Matt said, those are super important to see that so many people appreciate the 00:35:43
work and we're really trying very hard to. 00:35:48
To serve the best we can. 00:35:54
Next slide. 00:36:00
Again, back to that. Um. 00:36:03
We always want to end with this, just to emphasize that there's value beyond money. And I know a lot of. 00:36:06
What we do is talks about budgets and things like that, but there's other things that I think are really important to get from 00:36:12
your place and services. 00:36:15
EPD provides that, so. 00:36:21
If anyone has any questions or. 00:36:23
Well, we're, you know. 00:36:27
As I've said, it's not always about money values, not always about money. It's about what you're getting for your money, and we've 00:36:29
always been. 00:36:32
Pleased with being part of the unified team and we realize we're going to. 00:36:36
I want more money to keep it together, but we see value in that and. 00:36:40
I'll keep the Fed of that to the community, but I've never really had to be able to get any complaints. So in Salt Lake County 00:36:45
then as far as other jurisdictions are. 00:36:51
You know Sandy has their own, Draper has their own. Are there any other collectives besides you? PD remains really the only 00:36:57
collective. 00:37:01
Its VP model is unique in the nation, but there are other similar models. 00:37:07
Yeah, not Solid county. I mean the closest thing to solid county beat UFA, which is a collector, but as far as on the police side? 00:37:15
There are some and they'll share maybe some sort of like a couple cities might get together to share a SWAT team together or 00:37:26
something like that, but but they still have their only independent police were the only one that you need by that. Well, that's 00:37:31
actually a really good point because you'll see that it's not uncommon for. 00:37:35
Departments to try to They want to stay isolated, but there's certain things they realize. We can't do this by ourselves. 00:37:40
So they can agree with some kind of counterfeit model we have. 00:37:46
But that's what they should do. That's what this entire valley should be doing someday. 00:37:51
Any other questions? 00:37:57
Thanks, Chief. I think we're just going to move. Well, that was actually though I had to mention Gina the other day I was walking 00:37:59
down the road. 00:38:03
And I noticed some Key Lime Pie and red velvet cake. And some cookies and a pop-up sundae. 00:38:07
And I realized the streets are strangely deserted. 00:38:13
The police. 00:38:29
We're just going to, we're just going to touch on the interlocal here real quick and you know as I said, I think we're about there 00:38:37
on the interlocal too and. 00:38:41
I've been serving on that subcommittee involved in it, so you feel like. 00:38:45
We got a pretty good handle of where it is. Gina's been reviewing it. 00:38:50
And they just want to kind of touch. 00:38:53
And let me just restate what, what the chief said. This is a restate internal, so it's. 00:38:55
There are 9 amendments to the center Locals would have been. 00:39:02
It changed number of times but it's not. 00:39:06
We don't call this UPD 2.0, It's UPDE. 00:39:09
And it's just we thought it was time to just say, hey, look. 00:39:13
With the county separating, we've got these 90 minutes. Let's just restate the new let's make it simple, because part of what we 00:39:17
want to do too with the organizational model and was make it. 00:39:22
Make it pretty simple for other agencies if they just want to take a look at our model and they want to join its. 00:39:27
Much I would say much easier. 00:39:33
Plug and play with this model than it was for sure. 00:39:36
Anyway, I'll let you and Todd walk us through this sounds good and I think we'll just tag team what you have in your packet. 00:39:38
Is a presentation which Midvale prepared and which we have directly borrowed. 00:39:49
I thought they did a fantastic job of really summarizing the issues that the interlocal committee has looked at. 00:39:59
And which you'll see hopefully if using board approved it on to 13th, you'll see on the 21st. 00:40:08
And certainly maybe we could start with the scope slide. 00:40:18
Slide 4. So these are the issues that the interval has been working on for the last six months or so. 00:40:25
Including. 00:40:35
Service delivery. 00:40:37
Governance and a host of other issues, including Eric protections as. 00:40:41
Agreement changes. 00:40:52
So there's a lot that is saying the same. 00:40:55
We participate will stay the same. 00:40:58
Producing services and shared services. 00:41:01
Those two service concepts stay the same. 00:41:04
And if anyone wants to jump in, please feel free. 00:41:10
Member fees. 00:41:15
The processor determining the member fees stays the same. 00:41:18
Weighted voting stays the same. 00:41:25
That's a relatively. 00:41:28
How old is that provision in the agreement? 00:41:30
Those bypass, but it was really generated. 00:41:34
I mean the way it felt really was a budget generated change to the interlocal that basically, and I agree with that because on 00:41:37
every issue every single member regardless of their size has a single vote. So copper tenure has 1.5 FT, ES has a vote. 00:41:45
As Holiday has one for 32 and Mill Creek has one for 660. 00:41:54
Which we've never had an issue with. 00:41:59
Except now, when you get done with budgeting. 00:42:02
You can have a minority of the members dictating budget and so this was basically put into a piece of members where they can say 00:42:05
look if there's a budgeting issue. 00:42:10
Two board members can initiate A weighted vote. 00:42:16
Which then requires a 60% of the weighted vote to carry and each member has their weight is based on the formula. So in my memory 00:42:20
is that specific to budget issues? It's not something you can. 00:42:27
Right. It's just for, it's just for budget, right? 00:42:34
So I understand that. 00:42:37
Is there still on the visa? 00:42:42
So that district that is kind of the funding mechanism for. 00:42:50
Would have been. 00:42:53
Remains they start. 00:42:55
So that's basically Commissioner Granny and. 00:42:58
So as Debbie was mentioning there, the preliminary budget increase in maximum which will or will approve? 00:43:09
Next week that process still stays the same in the new and local as well. 00:43:17
And then the merit system merit protection stays the same way. 00:43:27
Address that. 00:43:34
I don't know you know exactly what that looks like yet. 00:43:36
In terms of. 00:43:39
How it may affect officers in the county. 00:43:43
Yeah, I mean, my understanding of the merit and you know, she thought she could imagine the only, but this is more of a. 00:43:47
There's a merit system in place that you could eat, Or was it? 00:43:56
That was a concern. Our officer said that we wanted to put the rest and we basically said look. 00:43:59
We're going to have a very similar merit system, but I think the idea is we can go look at, I think they're using the UFA merit 00:44:05
system as a model and see if we need to tweak it, but that we would. 00:44:10
Have an updated merit system that protect. 00:44:16
The benefits of the merit system for the existing officers, I knew they weren't going to lose it. We didn't want to have any we 00:44:20
didn't want. 00:44:23
Officers to be in a position where they felt like they had to leave because. 00:44:27
There is uncertainty about what their merit protection. 00:44:32
It's really critical for. 00:44:36
Transition is continuing the same entity, but for retaining those officers that was. 00:44:39
Sorry, the merit system is. 00:44:45
Sort of the. 00:44:48
Or just what kind of benefits come here? 00:44:51
It's performance based and employment protection. 00:44:55
I guess based in some way, so. 00:45:00
If you're a married employee and you have certain years of experience, there are certain benefits that run with that. 00:45:02
We're trying not to make. 00:45:08
Significant changes to that. 00:45:10
We're not wiping the site clean. 00:45:12
When we start. 00:45:15
Yeah, there's a there's a Merit Commission where you're going to think it's three members of the Merit Board. 00:45:17
But the merit systems attached to. 00:45:24
County leads America's with them. 00:45:27
And so we really have to reinstitute through. 00:45:29
Through our own policy, our own merit system, which we're putting in place so that when. 00:45:32
We separate with July 1st. We had a merit policy in place that is part of UPE not to share. 00:45:37
That was kind of the big issue is. 00:45:43
We don't the merit systems. 00:45:45
Belongs to the sheriff. Does that make sense? And so we've got to create our own. 00:45:48
And we wanted them to know it was going to be. 00:45:53
What we have now, but let's let's take the opportunity to also look at. We just went through this with UFA and they cleaned it up 00:45:55
a little bit and I think there's some things in there we wanted to include, but between now and July 1st, we're going to have to 00:46:00
have. 00:46:04
Merit policy that we have voted on is in place from that. 00:46:09
Transition is made to the interlocal agreement right now provides for. 00:46:14
The board to adopt A merit decision policy, essentially. 00:46:20
So it's not spelled out in the Interlocal agreement itself. 00:46:24
And then the final. 00:46:35
Thing that we wanted to highlight that will stay the same as there is the. 00:46:38
Dissolution process outlined in your local. 00:46:45
It seems to me that some of the specifics are changing in the agreement, but that. 00:46:48
Process having a process for dissolution. 00:46:53
That remains the same. 00:46:57
Yeah, and. 00:46:59
I need to stick my nose in. 00:47:01
But my memory is a dissolution. Provisions were. 00:47:05
Complicated. 00:47:09
This looks to be. 00:47:12
Simpler in those ways. 00:47:14
So. 00:47:16
Then there are a few things that are different. First of all, the government structure is simplified. 00:47:19
And that is basically. 00:47:27
The board, with the chief and CEO reporting directly. 00:47:31
To the board. 00:47:36
The sheriff, who is independently elected, according to. 00:47:40
Next slide, I guess back up two slides. In the dissolution, we're saying dissolution is like complete dissolution as opposed to a 00:47:51
member city exit. 00:47:56
Is that a difference set of provisions? 00:48:01
They're a little bit different, you know that dissolution refers to the whole thing, so. 00:48:03
Right. Not that I'm suggesting, but that. 00:48:10
But they're separate. 00:48:14
Rules. That part maybe a little more. 00:48:15
Harder if you decide to separate on your own, right? 00:48:18
OK. 00:48:24
So. 00:48:28
Boy, I don't know what is different here. 00:48:34
Sheriff from the previous slide. 00:48:38
I really don't think functionally it will look different. 00:48:45
I guess one change if you could back up just so the CFO and the Co may be removed by the board, is that doesn't change? 00:48:54
All right. Next slide, precinct chiefs. 00:49:10
I know this has been a subject of a lot of conversation here if you want to comment on the. 00:49:13
How appreciate it will be appointed in the new structure. 00:49:22
Well, it's always it's always been. 00:49:27
Choice of the. 00:49:32
Member to Kind of. 00:49:34
In charge of picking their own cheap. But it was always then blessed by the CEO, right? I don't think that changed too much, but 00:49:36
there's. 00:49:39
Been this insertion of a piece. 00:49:43
Midvale was kind of pushing this. They wanted a little bit of say in whether a chief was going to be removed or not, right? Cheap, 00:49:46
cheap, cheap. And so that's kind of been a little bit of a change that there's a middle process in there and. 00:49:54
There wasn't like. 00:50:05
A little bit of issue with this. I don't like muddling with the chain of command personally. 00:50:06
And I think this probably struck a pretty good balance, whether it's like. 00:50:12
Let's read it. 00:50:17
If the chief decides, I mean what really happens is you can create a problem where. 00:50:20
The CEO of the organization has a problem with. 00:50:25
A precinct chief. 00:50:30
And the precin. 00:50:32
Now feels like he's protected by. 00:50:34
The city you can see where that can create a problem. 00:50:36
And so. 00:50:40
This basically says if the chief wants to remove somebody, that. 00:50:42
City has to agree as well. Is that? 00:50:46
Yeah. And obviously we. 00:50:49
There would have to be some agreement with the city, yeah. 00:50:51
Yeah, initially it was to make it easier to get out and those concerns were. 00:50:58
That kind of what they call the cool mouth, period. Yeah. Yeah. So I mean, that's understandable, but the attack was to prevent a 00:51:03
rogue sheet for somebody to go out that has their own subject or something, parts interest. 00:51:10
So yeah, it's. 00:51:17
I didn't. I wasn't really overly concerned with it. Honestly, I've been doing this eleven years. I've never seen. 00:51:20
You know an issue with that where? 00:51:26
I think that would become a problem, but usually if there's a problem, it's developed over a long period of time by the time. 00:51:29
You get the problem, Get to the point, you're going to solve the problem. Everybody knows. 00:51:35
But anyway, this is a little bit of a change in the processes. 00:51:41
Takes all the parties I guess. 00:51:45
And if they can't, then afford. 00:51:49
And that step was what? 00:51:53
I guess gave me ultimately some comfort with the approach. 00:51:55
Hopefully the board never gets put in that position because that wouldn't be good. 00:52:00
So another change I want to point out is that the new agreement will provide some clarity around member fund balances. 00:52:06
Which I don't think we're anticipated in 2010. This is something over the last several years. 00:52:15
And it just clarifies that we as members a user only fund balance either for to reduce our our member fee. 00:52:23
Or we can request that it be returned to us. 00:52:33
And that is also ours. So we'll be to the part or we're a member to the part. 00:52:38
Would come with us. 00:52:45
And then you know very briefly to the thing that's going to come up is. 00:52:48
How do we look at these fund balances? 00:52:54
So if we've got, I think our. 00:52:57
But like $5.3 million and if she does a great job of managing his budget or we just don't? 00:53:01
Have enough officers to fill our full slot and we're. 00:53:08
Paying a fee based on 5.3, but we're only spending 4.9. That money is. 00:53:12
Our money, our taxpayers have paid that. 00:53:17
But I've kind of had an issue with. 00:53:22
People building these sun balances inside the precinct that's outside of the city fund balance, right? 00:53:26
So I think that's problematic because I don't think that's. 00:53:32
What you should be using a police precinct fund for, I think one. I don't think it's. 00:53:37
Very transparent. 00:53:44
But two, you can also build to the point where it creates. 00:53:45
A pot of money that the precinct things they have that can create some sync and think of in my view. 00:53:50
And so, but we didn't want to. We didn't want to put that inside of the. 00:53:56
Interlocal and we want that to be a policy that so we can change that whatever that is. But I'll be an advocate of saying, look, I 00:54:02
think that fund that balance ought to be capped at. 00:54:06
In UFA, it's 8.5 percent, 3 1/2 percent above the legislative minimum, which I think is a good number if that's where we want to 00:54:12
start, and then when you get to the end of the year. 00:54:17
Anything above 8 1/2 percent you can. 00:54:23
Cut me a check for. I think what we would do is say just apply it to next year's. 00:54:26
Reduce our next year's budget fire fund balance. But that's not to be used as a Piggy Bank. 00:54:31
For your city. 00:54:36
So then there are some other changes, changes in how amendments to the interlocal are approved. 00:54:42
There are provisions about admission of new members. 00:54:49
To the model and provisions around withdrawal as opposed to the solution. 00:54:53
There's a penalty for failing to pay. 00:55:00
It's not to pay the bill. 00:55:06
I don't remember that provision came from. 00:55:09
Caution. Yeah, you got to have the changes that we just wanted to highlight tonight. The mayor has outlined the next steps. 00:55:16
Do that before on the 13th will I be ratify. 00:55:32
That interlocal and then send it back to all of the cities and townships. 00:55:38
For consider. 00:55:45
Because we hope this happens quickly we would expect. 00:55:47
I think we have talked about holding a public hearing but unlikely noting it that the same time. 00:55:53
Typically we don't do that. We usually don't vote in this case because of the. 00:55:59
Budget, season we're entering and the need to have. 00:56:08
Very quick communication with all our officers and sending a message about where we're at with this. 00:56:11
I think assuming we don't have any issues with where we're going, we would have a public hearing, close the public hearing and 00:56:17
then and then get a motion voted next on the 21st. 00:56:22
Other questions or? 00:56:31
I just I would like to say. 00:56:39
You know, cheap Dial stepped up when we needed him, when we pulled Maz out kind of unannounced and some fabulous job and and maths 00:56:41
and. 00:56:46
Keep foil This has been a very. 00:56:51
Unsettling ties are very difficult and everybody's been. 00:56:54
Unbelievably professional. 00:56:59
And I think we're, I think we're. 00:57:01
Believe it or not, I think we're close to being. 00:57:04
I think just one last comment is I think. 00:57:07
The shared services. 00:57:10
I think Chief management got to the point, I don't want to put words in your mouth Chief that. 00:57:13
But then you got to the point with the county and the Sheriff's Office where? 00:57:18
It would probably be easier. 00:57:21
Got to the point said. We're going to do this. Let's just do it. Let's. 00:57:24
Group the Band-Aid off. Let's move. 00:57:28
Out of the sheriff's headquarters. 00:57:30
And get our own place. And then we've kind of decided that the best way to do it is to house ourselves inside the house. 00:57:34
How shared services inside the? 00:57:41
As a start point. 00:57:44
Six to eight officers here. 00:57:46
Middle Creek, and they'll will be spread out, at least for a little while. 00:57:48
We get through budget season, we can get things stabilized and then figure out what we want to do for headquarters, which I think 00:57:53
is. 00:57:56
Probably not the most. 00:58:00
You know, comfortable thing to do, but I think it's the responsible thing to do. 00:58:02
You know, my estimation would have been we have had it going to go out and get offices probably would have cost us $1,000,000. 00:58:08
Which is 1/2 a million more than we were spending, so it would be 1/2 a million net. 00:58:15
Off the top this season, Back and. 00:58:20
This way, I don't think we'll have to pay the rent on the Sheriff's Office building and we'll save that money and. 00:58:23
See how things are going and then decide. Maybe there's stuff that's better off left in the precinct so we can decide what 00:58:31
headquarters look like, but. 00:58:34
Initially, we'll see. 00:58:38
One of our rooms convert into a. 00:58:40
Detective Unit with what they said. 00:58:44
What about like the evidence like? 00:58:49
That stuff? Is that all? 00:58:54
The. 00:58:59
Property, yeah. 00:59:01
Looking at well. 00:59:02
We'll see what happens with that. There's still some big pieces of this for, you know. 00:59:04
Just from a logistics perspective alone. 00:59:10
We have over 85,000 pieces of evidence. 00:59:13
These buildings were. 00:59:16
35th South. 00:59:19
And Southwest so. 00:59:21
We'd like to try to come up with cooperative. We're going to remain there until I can get sorted out down the road. Which? 00:59:24
Is beneficial for all parties involved. 00:59:29
We can negotiate that which is. 00:59:33
But you know, it will be a chance to have our. 00:59:37
Shared services moving in all the precincts and come here holiday. 00:59:40
I think one of the benefits is you'll get to. 00:59:44
Senior detectives that. 00:59:46
Or are your Police Department work for you? 00:59:48
Don't seem as much. 00:59:51
But the other resource if you have. 00:59:55
All right. 01:00:00
Do you want to release? Do you? 01:00:02
Well, I think. 01:00:05
Well, you guys are too. 01:00:07
Thank you. Thank you guys. Thank you. 01:00:15
All right. Let's see. Thanks, Chief. Thanks. 01:00:29
Hey, program is perfect, better. 01:00:38
This better be good to keep us. 01:00:46
So that all those 3 red line, that's all we get. 01:00:56
5. 01:01:01
Yeah. Actually I gave it a short presentation a bit over a week ago in our retreat, actually last Thursday. 01:01:06
I presented the. 01:01:15
Total percentages of payment. 01:01:17
Preservation in city. 01:01:20
This year we are going to dial down. We've spent a lot of the money. 01:01:22
That was allocated in our bond for Rd. pavement. We are going to be. 01:01:27
I don't know. I have a hard time sharing. I have a hard time. 01:01:34
We're gonna spend some money. 01:01:41
For Millet overlay. 01:01:45
That's allocated in our budget with solid county as part of our. 01:01:47
Works contract with them. 01:01:51
The level course of micro surface on 6200 S will be. 01:01:54
Did separately and that will come out of our. 01:01:59
Fund so with null and overlay we've got. 01:02:03
2020 E up here, so currently. 01:02:09
Holiday water is going to be starting. 01:02:15
A water main replacement on. 01:02:17
20th East and they're going to be coming down that road. 01:02:20
And it's already in pretty poor condition, so after they're done with their project, we're going to do an overlay on that. 01:02:23
I think they are wanting to start. We've issued them a permit. 01:02:33
I think this week. 01:02:38
So I suspect that they'll probably want to start on that within the next week or two. 01:02:41
Next week. 01:02:45
But these are contractors that could be about. 01:02:49
Yes. 01:02:59
There's a couple side streets off of 20 of these. When we're there in that area that will hit Allison Circle. 01:03:02
Woodside Dr. 01:03:10
Osage Orange. 01:03:12
And. 01:03:14
The street. 01:03:20
That's Sam's drive. 01:03:23
Then we've got a couple. 01:03:27
Really bad roads here on Hillsdale. 01:03:31
And nations. 01:03:36
Have isolated the organ here. 01:03:40
62 or South actually has a pretty good Rd. structure to it, but when we drag down it. 01:03:44
It's just uneven. 01:03:50
You just get a really rough ride. Plus we do want to just preserve that road structure so that we can get an extra. 01:03:55
To extend the life of that, so we're gonna level it out. 01:04:03
And then put on a micro surface. 01:04:07
Come back to. 01:04:10
Preserve that. 01:04:12
We're going to because we. 01:04:14
Repaid the intersections at 2200 E and also at. 01:04:16
Holiday Blvd. 01:04:20
Those intersections will kind of exclude. 01:04:22
And it makes the work easier as well. 01:04:26
Character going to. 01:04:33
And I'm saying this more for the Council, not you. 01:04:35
At some point in front of. 01:04:39
Apollo Square. 01:04:41
They'll be repainting that from where the submit ends to where we put in the new overlay. 01:04:43
That you know, kind of rough piece in front of where they're constructing the condos. So a lot of that work will be done by the 01:04:49
developer. We may there are some. 01:04:53
Slivers a column. 01:04:59
It's not currently in there. 01:05:02
Agreement currently not required for the. 01:05:04
Development agreement for them to pay, but we'll probably be working with them to cover some costs to just get all done. 01:05:09
Otherwise, we'll. 01:05:18
We will get it all done one way or another. 01:05:20
The way it's delivered quite that hammered out. 01:05:24
So we're paving. We'll move on to Kirk. 01:05:32
You can go to the slide show. 01:05:41
So we do have a. 01:05:46
Budget in our. 01:05:50
Bond that we received. 01:05:52
For curb and gutter. 01:05:55
And there's a few options that we could. 01:05:59
Spend that money on. 01:06:02
And I'm here to just kind of present those options. 01:06:04
Going to provide a recommendation. See if you like the recommendation, if you want to prepare it or throw it all out. 01:06:07
We have already spent about 20% of that budget. 01:06:18
Incur better replacements. 01:06:23
What we trying to do is focus on the streets that we're repaving. 01:06:25
So we'll we'll put together our repayment program. 01:06:31
And then we'll go out and look at the curbing better on the streets. 01:06:35
And try and get the curving better. Replace over the winter and the springtime before the paving crews come in. 01:06:39
That way, if we have a dip in the curve better, the paving can. 01:06:46
Follow a straight line and match into it after we've repaired the curve better. 01:06:51
Otherwise you get. 01:06:56
Could end up with these. 01:06:58
Dips and bumps with the asphalt if you don't get those corrections out of the curb and gutter. 01:07:00
Or you just end up with a really big. 01:07:07
Asphalt edge. 01:07:10
At the interface between the edge pavement and that gather. 01:07:12
So the. 01:07:18
Budget that was approved in the bottom was 850,000 UM. 01:07:22
Said We've spent. 01:07:27
We spent 340,000 of it, so we have 500 and. 01:07:29
10,000 that remain. 01:07:33
So there's kind of three areas I'm going to present that we could work on. One is just continuing to do spot repairs. 01:07:38
Where the bits are and like here's aerial. 01:07:47
View of 1 neighborhood where we know that we have problems with and. 01:07:52
So over here we could do 15 feet of replacement where there's a bit of 20 feet, 10 feet, 40 feet, 70. 01:07:58
40 and so on. 01:08:06
So we would. 01:08:10
We go out and prioritize, try to find the worst case ones. 01:08:11
The spot repair would be between 10 and 99 feet. 01:08:18
And again, we will still continue to prioritize the roads that we are overlaying. 01:08:23
And we also look at. 01:08:29
We're something better is sort of causing damage to asphalt even though we're overlaying it. We want to try and minimize the 01:08:32
damage to those asphalt areas. 01:08:37
We also look at the citizen requests we receive trying to. 01:08:43
Also maybe. 01:08:48
Those may not be the worsened city, but if we go out there and it's pretty bad, we'll still put on the list. 01:08:50
So these are. 01:09:00
You could drive around and you'll. 01:09:02
If you just paying attention at all, you'll see curve gutters. But here's a few examples. We have curving gutters that can fall 01:09:04
really bad. 01:09:08
So this is an example of following and then this is just a typical example of a. 01:09:14
We do have. 01:09:23
A couple spots where? 01:09:25
Kirk Better. 01:09:29
Is flat. 01:09:30
Doesn't drain. 01:09:33
So these. 01:09:35
Would be our long runs. These are over 150 / 100 feet. 01:09:36
Here's one example of a long run. 01:09:41
This cul-de-sac here where? 01:09:43
It just doesn't drain well at all. 01:09:46
Where we would go in and actually build a new grade for the whole plane, for the governor. 01:09:49
You know, is it common? Probably 40 years old, I don't know 30. 01:10:01
It's never the civil engineer topic. 01:10:09
That's a typical, I mean is there a kind of a ballpark cost per foot to replace curb and cutter? 01:10:16
Yes. 01:10:22
We averaged about $65 a linear foot for curb cutter. 01:10:25
And then we have separate. 01:10:30
I once we get into further discussions, I would recommend that we do the spot repairs over the long runs but. 01:10:39
You did not put very much in here on the long runs. 01:10:48
I did want to go ahead and present this to the Council for your consideration. 01:10:52
Do these long run sections become? 01:10:57
Like places that fill up with spot repairs then just because of the water that sits and stuff like that, yeah. 01:11:00
Yeah, essentially. 01:11:06
So what happens is instead of. 01:11:09
Like you'll have a low spot. Here, here, here, here, here, here. 01:11:13
So instead of replacing. 01:11:17
Seven or eight? Lowest, like spot repairs. Let's just do. 01:11:20
Next. 01:11:30
And then here's that example here on. 01:11:33
2275. 01:11:35
This is just. 01:11:38
Google shop view. 01:11:40
You can tell those spots by the. 01:11:43
Built up in the Gather, so he sediment here, here, here. 01:11:46
And then? 01:11:52
Our third category, we just see new const. 01:11:58
We normally get new curbing better. 01:12:03
When a house gets torn down and rebuilt. 01:12:06
IP. 01:12:11
Or redevelopment. 01:12:12
There are some spots where. 01:12:14
We usually go out and put in an asphalt Swale. 01:12:19
I would love to replace. 01:12:22
Get rid of all these assault swales and put in concrete curtain better. 01:12:24
By the time we in Asphalt Swale lasts about five years. 01:12:29
Concrete Curb and Getter will last. 01:12:34
Could be it could last 40 years. 01:12:36
For more, but can you do all the repairs to the asphalt soil overtime? 01:12:38
You end up paying more for that asphalt soil. It looks bad. 01:12:45
Doesn't function as well. 01:12:50
So over the lifespan of 40 years, it's my opinion that you're going to pay more. 01:12:55
Asphalt swales than you would. 01:13:01
For better Stock Creek. 01:13:03
And I think for a time we were relying on those. We didn't have a lot of cash. Yes, they are inexpensive to install. 01:13:07
This is, yeah, but you have to go back and continue. 01:13:17
Every five years and it's on A. 01:13:23
Kentucky and Value view where you have. 01:13:27
Higher velocity of. 01:13:30
Stormwater going down. 01:13:32
Sometimes they last three years. 01:13:34
We do. 01:13:40
Have a few of these spots that would be nice to get rid of. We actually have a lot of these. 01:13:41
Areas in the city. 01:13:48
Would cost a lot of money to actually replace them all. So I think we kind of just stuck with. 01:13:50
A lot of them that we have, but this one I think is on Arbor Lane. 01:13:56
It's a very. 01:14:01
Busy road and. 01:14:02
Drainage problems like this. 01:14:05
Council would like to. 01:14:10
Next slide. 01:14:14
So. 01:14:17
Just to help the discussion, we came. 01:14:20
Forward with the proposal for. 01:14:24
Possibility one Possibility SO. 01:14:27
We but when we finish our assessment, we came up with about $900,000 and possible repair work that we could do. 01:14:31
Almost doubled our budget, so we narrowed it down to our higher priorities. Get to about 500,000. 01:14:43
Most of that would be spent in spot repairs hitting up. 01:14:51
4200 linear feet. 01:14:55
Umm, we could do these longer runs. 01:15:02
Hit up 2700 feet in the new construction. 01:15:04
Keep to a minimum. 01:15:10
Can you remind me? 01:15:14
Well. 01:15:15
Our budget with the counties about is it like 2 1/2 million or I want to say? 01:15:18
So how much of that goes towards? 01:15:25
We are so proud. We've got to come out of that. 01:15:28
And but then we have some left that we can put into road work right like. 01:15:32
Five or six or 700,000? 01:15:37
And I think that's the 200,000 pavement work that Jared has identified and that's in the road. 01:15:40
Piece, yeah. 01:15:47
So we don't use the county's concrete crews. 01:15:48
So we would enter into some type of a different agreement if we actually. 01:15:53
Ask the county to come out and start doing concrete work. 01:16:01
But if that's what you're kind of getting at, no, I'm just trying to get that. 01:16:06
So we could do the. 01:16:12
Right option. 01:16:15
With the money we've got in the bond. 01:16:19
It's specifically in the storm water. 01:16:22
Portion of that bond. 01:16:27
So if we wanted to do that, but we wanted to say. 01:16:28
You know what? Let's. 01:16:33
We're not doing as much drug work, right. We're not going to be out there like we were last year. Everybody seen it. 01:16:35
We would have to budget an additional 400 thousand of our capital fund. 01:16:41
To execute the left option. 01:16:46
I think so, And then we could reallocate projects, although I would advise that but we could as part of our budgeting though. 01:16:49
When we were setting up our budget, if the Council said, you know what, we want to, let's just. 01:17:00
Get a lot of this stuff done. 01:17:04
We would have to put a $400,000 placeholder in our capital. 01:17:06
Budgeting to layer over the top of what we have in the storm water bond fund. 01:17:12
I would agree with that. OK. If Gina agrees, yeah, I mean, we could look at other options. We still have some part of funds 01:17:17
remaining in storm water and we could look at. I'd have to see whether this would work. 01:17:24
I think it probably would. We don't want to give him back, that's for sure. 01:17:32
So we might be able to use some ARCA funds to. 01:17:37
Kind of be in favor of maybe? 01:17:41
I mean the problem. 01:17:44
We already know we've got a major issue with DPD, right? And we've got a. 01:17:46
Stable revenue stream this year. So we don't know what the budget is going to look like, but I'd kind of be an advocate of at 01:17:53
least putting it in for now and having that 400 and then it. 01:17:57
If the budget gets tight, we could always cut it back and just say, you know, we'd love to do it but we can't afford it. 01:18:03
We're going to have to do. 01:18:09
The right option Option B. 01:18:11
Yeah. So back on that solid county money though, that two point something million. 01:18:13
That typically gets better. How do we, how's that usually allocated? 01:18:19
So it gets specified for our contract first, our cover contract services. 01:18:23
No, Removal is the largest chunk of that. 01:18:30
And sure, it said. If you have some roadway money that we can use some repaving money. 01:18:33
Overtime, that difficulty gets smaller. It also includes traffic traffic payment markings. 01:18:39
Yeah, traffic signal maintenance. 01:18:49
So the signs, Street signs. 01:18:52
Potholes, Potholes, hopefully. 01:18:56
So whatever that's for, the leftover at the tip of the go to things like Rd. stand would be. 01:19:00
But do we usually use the BMC? 01:19:07
Well, it covers a portion of it. So we get about 1.21.3 million of being zero funds. 01:19:12
So big gap. 01:19:19
Yeah. 01:19:21
I mean if you think. 01:19:24
I mean, what would your? 01:19:26
Would you be in favor of that? Do you think it's important or is it like a big deal? I wouldn't budget that if I were you. 01:19:27
If you are asking me, in my opinion, I would say go with this this year and then in 2025. 01:19:36
Maybe go with this if you. 01:19:45
I feel like we have a lot of funds and. 01:19:49
That maybe. 01:19:52
I wouldn't mind a little contingency on some of my storm drain projects and. 01:19:57
They'll maybe go the opposite way and say let's. 01:20:02
Budget that. 01:20:05
And when we get into the budgeting process, if it looks like we may be in a little bit better situation than we thought. 01:20:07
And maybe we go back to, yeah. 01:20:13
The Pharaoh said that. 01:20:17
This is a little bit more aesthetic than the storm drains are being more functional. 01:20:19
This is not a static. This is like the drainage problems. 01:20:26
But. 01:20:33
I would. For me, I'm thinking that this could still wait a year or two. 01:20:37
Like the principles of pavement Quality index. 01:20:43
You've got this much which is on the bubble. 01:20:46
And you've got the other side over here that's got a little more life in. 01:20:48
Yeah, the more useful life over here that can. 01:20:52
Yes. 01:20:55
But if the Council wants to? 01:20:59
Hit it all this year? 01:21:01
We just definitely support that as well, so. 01:21:03
With this bond fund that kind of spans. 01:21:09
Through MMA. 01:21:19
Of 2025. 01:21:21
So we would put this as a. 01:21:23
In a week or two and close it first week in April. Contractor would get started on it by the end of April. Work through. 01:21:27
July, Maybe August? 01:21:37
To get it. 01:21:39
Umm if we wanted to do the full amount? 01:21:41
He's achieved a little bit. 01:21:47
We do have a fully funded bond. 01:21:53
Budget That's 504 already. 01:21:57
I'm not sure if I'll get it all. 01:22:01
By June. 01:22:04
31st, so probably still a little bit over into. 01:22:06
The next fiscal year, this we would see in the bond. 01:22:10
Portion of the budget specifically not in our. 01:22:14
General funding capital. So if you did want to fund the extra 400,000, it would. 01:22:18
Become available I zoom. 01:22:25
July 1st, right. Gotcha. And we could work with that and spend it then. 01:22:27
But which would be? 01:22:33
Which would be done probably in. 01:22:36
April, May, June of next year. 01:22:38
That's when the work would be done. If we budgeted it for next fiscal year, yeah, most likely. Well, now I would probably just 01:22:41
carry the program on. 01:22:45
August, September, October, yeah, if it's budgeted. And do you think there would be cost savings in doing that? 01:22:51
A little bit, maybe like 5%, but not. 01:22:57
Not something that ever. 01:23:02
Pushing it not a reason to do it right. 01:23:05
I don't know. What do you think? What do you think? 01:23:10
Well, I'm sensing that it's. 01:23:12
Pavement quality index sort of thing, where it got some more useful item as well. 01:23:16
Yeah, yeah. I kind of agree, especially with the budget the way. 01:23:21
I'd almost rather just wait and see what the initial budget numbers look like because I think it's going to be tough here. 01:23:29
There a couple months ago you. 01:23:37
Told us about a project on Castle Learning with. 01:23:40
Am I remembering that right? Yes. Is that included in the 504,000? No, that separate, it's a separate project? 01:23:43
Yeah, but moving forward. 01:23:54
It's in the storm water. 01:23:57
It's on a storm drain project because we're going to run, we're going to extend a storm drain up Casto. 01:23:59
And then as part of that we're also going to. 01:24:05
Or pipe some of the. 01:24:08
Irrigation Lateral. 01:24:10
And put in about. 01:24:13
You know, we're putting in about it. 01:24:16
100 feet of curve. 01:24:17
Up near Wander on the corner of Wander Castle. 01:24:19
We're not putting Kirk better up the whole stream, OK, So that's a separate project. 01:24:24
Is. 01:24:28
As is the metamor. 01:24:30
We can do that. 01:24:35
So option B is what we're looking. 01:24:41
Is that, I mean, I think that's probably the wisest thing to do, right? 01:24:45
Yeah. 01:24:49
And I think. 01:24:57
Just in case somebody was wondering where that 500,000 would be, I do have a list here if. 01:24:59
The streets. 01:25:06
Did you delete this one, Stephanie? 01:25:10
That's all. That's all part of the 504,000. These are the spot repairs. 01:25:12
That we will hit and yes. 01:25:20
So every one of those will be cut. So we have. 01:25:24
My house, except for Rosa. Jordan, that's not. I was looking at that ball inside Spring, Edgewood and Woodcrest some districts. 01:25:27
It's your third call. 01:25:39
This is a lot of bad. 01:25:42
Water lines. 01:25:51
There's a lot of my favorite. 01:25:52
It's Juniper, Wayne. 01:25:59
So these five repairs. 01:26:03
Then I've got two more slides that would show the long runs. 01:26:15
And new construction. 01:26:21
What do you think? Lakewood Drive? 01:26:33
Going West, go sidewalk is there. It's usually overgrown through it. 01:26:37
Relative to the current way. 01:26:45
Somebody complaining that could have worn. 01:26:53
Yeah. 01:26:57
All right. So you. 01:27:00
Is that what you needed? I think so. 01:27:02
Good. Yeah. All right. Thanks. Thanks, Jared. Appreciate it. 01:27:06
Where are we? 01:27:11
The home occupation I think we already talked about and I think John. 01:27:14
And carried and thought. I think it was kind of there it was. Todd had a very simple change that I think. 01:27:18
Clarified left If you want to run a home occupation business, you have to reside in a home. 01:27:25
And we're not going to blow open the. 01:27:29
So did you figure out why the commercial bakeries are? 01:27:38
Are you happy about that? 01:27:42
I think it's the scale because you can have small scale. 01:27:44
So someone who is selling commercially? 01:27:52
Out of their home but but doesn't have. 01:28:08
Please, do we have a threshold for that? Yeah, that. 01:28:11
A little bit big, I mean you want to say? 01:28:16
Maybe the section between somebody? 01:28:20
Perhaps a few? 01:28:24
Loaves of bread and sells them. 01:28:25
Yeah. 01:28:29
Yeah. I think the commercial degree was one of the items exactly. Yeah, that's why I was wondering. 01:28:32
I mean, it's an issue of definition, obviously. 01:28:42
Outside the definition, you're really looking at the impact. 01:28:46
On the neighborhood of business, so if somebody's. 01:28:50
You know some of the dozen rules every week. 01:28:54
They're probably not a commercial bakery, right? 01:28:57
On the other hand, if they're. 01:29:00
They've got delivery charts coming. 01:29:02
Then we assess that on the impact and they end up being required to get a major conditional use that they're trying to do out of 01:29:04
their home and. 01:29:07
If someone doesn't work. 01:29:10
Probably wouldn't be approved so. 01:29:13
I think it's there's a definitional question, but then it's more a question of impact. 01:29:15
I'm not concerned about that. 01:29:22
A concept? I mean, I don't think it's always easy to define something. 01:29:26
Sure, but I'm not right now concerned about that, I think. 01:29:29
Sort of a normal. 01:29:33
Review that we look at with home occupations. 01:29:35
What? 01:29:38
Was it the primarily? 01:29:41
Yeah, music teacher and so. So based off of what we're doing, how would that impact that? So the standard tab that we would apply 01:29:49
are a little bit different. We had a parking standard that was kind of uniform across. 01:29:57
All of our zones that we were playing at home, occupations that maybe didn't make much sense. 01:30:05
We have a more, I think, structured way now to look at. 01:30:10
The amount of traffic that's coming in and what they're required to accommodate in terms of parking, remember the issue there was. 01:30:14
There was a new lesson every half hour. 01:30:22
And for some reason, she didn't want to utilize the parking that was associated with her home. 01:30:25
For the snack. 01:30:32
Created an impact that was a little bit. 01:30:33
Burdens of the neighborhood. 01:30:36
We could assess that better now. 01:30:38
The standard just a little bit different, so. 01:30:40
The parking is more tailored to the kind of use as opposed to just being uniform across. 01:30:43
Commercial businesses. 01:30:48
And. 01:30:50
But for extraordinary events like the recital for example. 01:30:52
Doesn't matter now. We don't assess it on an extraordinary event kind of a basis. It's a day-to-day impact. 01:30:56
Yeah, I have. I have a part of passive. 01:31:03
70 people, right? We do have. 01:31:07
In the code or the text Temporary parking exceeded one month. 01:31:09
No practices, no, just just posted the credit group, yeah. 01:31:26
But as it relates to some occupation, there were two pieces. The one was. 01:31:34
The stipulations you guys had in there that allowed the staff to basically issue a permit? 01:31:39
And then if it was outside of that. 01:31:45
They have to come in for conditional use permit. 01:31:47
And then this piece of. 01:31:51
Just who can? 01:31:53
But it seems like we're. 01:31:54
So you guys know what you need to have in there to get it to a vote next on the 21st in terms of the language on its. 01:31:56
You got to reside in the residence that you're running the business. It's much easier for a student. 01:32:04
That's what it has been historically, right? 01:32:11
Was just you have to be the opposite. 01:32:15
And then there was. 01:32:17
And it was the Planning Commission, whoever it was, that wanted to open that door a little more of a crack and it ended up getting 01:32:19
blown wide open. 01:32:24
We just shut that back down. 01:32:31
OK. So I guess that will be on the 21st? 01:32:36
We have left that discussion about. 01:32:40
All right. 01:32:45
Here come the weekend. 01:32:51
We can proceed in where we were sort of headed there. 01:32:53
I am there. 01:32:56
I remember you had a sentence you were showing us, so I think this fixed it and I think that was it. 01:32:59
All right. We have closed session, right? 01:33:07
All right, move to adjourn. All in favor. 01:33:10
Thanks everybody. 01:33:15
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There's been a ton of work that's gone in, that's. 00:00:00
That's gone into this from. 00:00:04
The April 20 frame when it started when we separated chief manager now from his regular position and had his focus on EPD and. 00:00:06
He and his team, the team, have done just a ton of work on this. It's been a it's been a lot. It's been stressful on staff. It's 00:00:14
been. 00:00:19
Stressful and all of our officers as there's been just a lot of unknowns, but I think it's. 00:00:24
It's starting to really solidify I think and. 00:00:31
So we're looking at. 00:00:34
I think the plan right now is a lot of special board meeting next week on the 13th. 00:00:37
I'm anticipating getting an interlocal which. 00:00:42
Tarter going to talk about a little bit in a minute. 00:00:45
That I think our burden will approve and send out to our municipalities and say, look, we need you to vote and approve this. 00:00:48
The signing of the interval is what? 00:00:55
Is what binds you to the organization and that's where we need to get because we've got a budget. 00:00:58
We've got a set. 00:01:03
So you know, Chief Management's here. I'll turn it over to the next introductions and there he and Chief Hoyer are going to talk a 00:01:05
little bit about. 00:01:09
The organizational structure that we think has got to be very close, right, Chief, correct. Some budget numbers. 00:01:14
Talk a little bit about shared services. We'll probably talk a little bit about Brighton. 00:01:24
Piece and then when you're done with that, we'll turn it over to Gina and Todd My. 00:01:28
Suggestion for the Council? 00:01:33
Unless you have a very specific question, try to keep the questions you can until we get to the very end. There's 30 slides we're 00:01:36
going to be going through and we're not going to. 00:01:40
We're not going to go through everyone of these slides in detail. 00:01:45
Right, right. 00:01:49
But when he hit him if there's something. 00:01:56
That you know, we should be focused on, pointed out, but we'll get through it and then when we have questions we'll be done. But 00:01:59
hopefully we can get through this in 45 minutes to an hour. 00:02:03
Perfect help and you have this presentation, it's in our. 00:02:08
Most of us have screens too, so we'll be. 00:02:15
I don't need. 00:02:26
Hey, thanks, Mayor. Appreciate those. 00:02:29
Introduction So. 00:02:32
Chief Jason Majan. 00:02:34
Working on the Reorganization Police Department. 00:02:36
Over here is Chief Wayne Dial. He's the Chief of Police for the Empire Police Department is currently conducting our day-to-day 00:02:40
operations. 00:02:44
And then over here we have. 00:02:49
Debbie Sanchez, who's our CFO. 00:02:50
We want to bring our team out here. 00:02:53
Answer any questions you have and addressing. 00:02:56
Issues you have. 00:02:59
I don't know. This guy followed me in the room, but. 00:03:00
He's OK. 00:03:04
But anyway, we should have a quick presentation here. I won't go through everything. 00:03:07
Because you can read a lot of it, but there will be some key pieces I want to hit on here. 00:03:14
First off, you see our mission vision statement in the presentation. 00:03:19
I'll let you read through that. We want to put that in there just to start off. 00:03:23
Everyone of these we've done. 00:03:27
Actually, that's the last night we presented to all the cities and the townships today's. 00:03:29
The end of that journey take a few weeks and all these presentations. We put this up here because Louise is a guiding statement 00:03:35
supported to us. 00:03:39
On the next. 00:03:44
Page. 00:03:46
You can see what is currently our org chart. I want to point out that. 00:03:47
This has been through dozens of iterations and this is the last. 00:03:52
Date we have here. 00:03:57
So it's roughly a month old. 00:03:59
But it's close. Now this As you can see, it's a draft CT draft only. Some people have asked me what does CT mean? That means crazy 00:04:02
talk, because when we do these, we talk really crazy so we can be creative. 00:04:09
And. 00:04:17
I think this is going to look very similar to what you see department look starting July 1 now there will be some changes to this. 00:04:19
I don't anticipate a lot and if they are, they're minor or they will be budget driven. Right now we're working on the budget and 00:04:24
going through that. 00:04:28
And we'd be presenting that to Mayor Doll and the other board members. 00:04:34
On the 21st of March. 00:04:38
So we're using this kind of guidance through the budgeting process. 00:04:42
Color code As you can see, everything on the left is in yellow is what we call our shared services or municipal police services, 00:04:45
and these are the items that everybody on this right side of the chart uses. 00:04:51
Frequently some of these services we use every single day. 00:04:57
Every day of the year. 00:05:02
Some of the other services. 00:05:04
For more emergent type situations, I mean obviously it's like the SWAT team. 00:05:06
And so these are the services that everybody pays for collectively in the view. 00:05:10
Yeah, yeah. Don't touch it. 00:05:16
That's cool, though. The beauty of it is that everybody here on this right side pays for all this collectively. And what that 00:05:22
does, it creates economies of scale. 00:05:26
You don't need a SWAT team every day, but when you need it, you really need it and you want to have the best. 00:05:31
Most trained, best equipped, resourced, and. 00:05:37
Can't say it enough, most experienced. 00:05:40
Police officers that you can to handle issues in your community. 00:05:43
So everything in yellow is what we call our shared. 00:05:47
Here in the blue, these are what our cities are. 00:05:50
They'll recall Dave Midville and below that the orange boxes are called add insurance or add-ons. 00:05:53
And So what that is the beauty of the model is. 00:05:59
For instance, Holiday can say, hey, there's certain things that I want that may be unique to Holiday. For instance, Holiday has a 00:06:02
court, so not too long ago. 00:06:06
Cheap oil added in a bailiff. 00:06:11
To take care of the courts, and that's unique to holiday. Not every person has that. 00:06:14
So beauty is, you can customize it based on what your needs and your wants are, what your community needs. 00:06:19
And green is what we call and I don't know if you can take that down a little bit. 00:06:25
There you go, a little bit more. 00:06:32
In green is what Silvisa or the District of Salt Lake Valley Law Enforcement Service Area. 00:06:35
And that's the district that pays for. 00:06:40
A lot of the townships and. 00:06:43
Pays for a particular note, Brighton, and right now we're working on looking. 00:06:46
Have a Brighton partner with Holiday and I'll let Chief will give you that a little bit later, but. 00:06:52
That's what the green is, is those that. 00:06:59
And the beauty of that is you can see these two 0.20. 00:07:01
These different points, what that does, it creates accountability. For instance, A Brighton shares with. 00:07:08
Holiday There's beneficial holiday in Brighton or if immigration. 00:07:13
Mill Creek there's benefits to both because again, commies a skill of working together and sharing the costs. I mean the chief 00:07:19
goes gained 20% of the times that says. 00:07:24
We don't get into that. It was more of an accounting thing. Yeah, like we just came from White City to the presentation there you 00:07:30
see the. 00:07:34
Their chief is .25 of their. 00:07:40
Needs there so. 00:07:42
That is the org chart, and again, it's a work in progress. But we're close because every time we touch this thing now it's just 00:07:44
tiny tweaks. And that tells me we're really close to what it looks like. 00:07:49
All the heavy lifting has been done well. Part of this was dealing with unknowns in terms of where the Salvisa members were going 00:07:56
to end up. 00:08:00
And right now as far as we know everybody in so visa members of SO these are staying with UPD, not going with the county. 00:08:04
With the exception of immigration, which is still. 00:08:12
Yeah, they're still kind of out there, but. 00:08:14
Yeah, the real big ones here like magnet occurrence. 00:08:17
They signed resolutions of intent already. 00:08:19
Opportunity to sign 1 White City Sign there. 00:08:22
I believe Brighton attends to that immigration. 00:08:26
We're still waiting to see what happens with that. 00:08:29
But it looks like the coalition's going to stay intact as we move forward, which again is good. We're always Better Together than 00:08:32
we are apart. We achieve more economies of scale. We can help each other. 00:08:37
We can do more efficient. There's one item I don't want to discuss here, but there's I always like to revisit it every now and 00:08:42
then and that is. 00:08:46
You know, this sounds super snobby, but we need to be a Country Club and not. 00:08:51
Share our shared services with non members. 00:08:57
I understand. 00:09:00
The ethic of coming to mutual aid. 00:09:02
But we need to. 00:09:06
If we are overly generous. 00:09:08
With our shared services with neighboring cities who aren't part of EPD and don't have these technical services. 00:09:11
Well, that it dilutes the value of membership. 00:09:18
And it's a problem. So it's actually funny you mentioned that. 00:09:21
You mentioned mutual aid. Yeah, if there's an emergency, we're going to come help anybody, anywhere, anytime, however. 00:09:27
Back about 2018. 00:09:33
There have been a number of areas where we were. 00:09:35
The UPD was spending resources helping others when it wasn't an emergency. 00:09:38
And the board came in and noticed that. And so we cleaned a lot of that up back then in 2018 and since it's been very sensitive 00:09:43
about making sure that. 00:09:47
They were there to help, but we're not going to. 00:09:51
You know, and swapping specialized services for General Services. In terms of truing up it dilutes the value of membership and 00:09:54
doesn't attract membership. 00:09:59
Right. Yeah. We recognize we have a finite amount of resources, so we want to. 00:10:04
I can see how there can be a motivation to make use of those specialized services. 00:10:08
As often as possible to justify their existence. 00:10:15
And so then there might be, if there's multi jurisdictional cases, well our DPD handle it, they've got the resources even though 00:10:18
it's maybe voltage jurisdictional. 00:10:21
And and there might be, you know, motivation to use those services. 00:10:26
To justify their existence. But it's the members who end up paying and thus. 00:10:31
Dilutes the value. So I just think we need to always be conscious of being careful without violating the concept of mutual aid. 00:10:36
But at the same time you have to protect the value of membership or membership is not attractive to the members or in attracting 00:10:43
non members in I'll give you a quick example, you know we were handling the outsides out of prison for years 2018. The board came 00:10:48
in this while we're doing that. 00:10:53
I don't know, right? So I went up to prison in 2018, sat down and said. 00:10:58
Love you guys. Sorry, can't do it anymore. 00:11:03
Figured out a way to do it. 00:11:06
They have their own resources. It's the state, so. 00:11:08
That's an example. Yeah, UPS go pretty good about. 00:11:11
Clean that up for quite some time. 00:11:16
The next slide. 00:11:19
Doesn't have questions. A couple of beauties, the PD model, obviously we local control and you have a seat at the table. You have 00:11:21
a voice. 00:11:24
Representative Mayor Golly does a fantastic job on the board. 00:11:28
Shows a lot of leadership there and it gives you not only the organizational level, some local control, but also at holiday city 00:11:32
you have. 00:11:36
Local control kind of micro macro levels. 00:11:40
And you know, as a city, you could come to your chief and say we want this. 00:11:43
And you can make that happen so it will still be copied to either, yes. 00:11:48
Yeah, I probably should say this because I've heard this for some reason a lot in the last week. 00:11:53
You could. He's not dissolving. It's not. 00:11:59
Being torn apart, put back together, UPS continuing on. Yeah, what you have is the sheriff. Is the CEOs leaving? 00:12:01
And the responsibilities or the sheriff's statutory responsibilities that EPD used to do? 00:12:10
Those are going with her. You should start a new Bureau and you could even. 00:12:17
Look like what looks like. 00:12:21
The other big thing about EPD is the expertise. Can't stress that enough. 00:12:24
You cannot train expertise. You cannot buy it. You cannot. 00:12:29
Which you can only earn it through a lot of hard work and you PD. 00:12:33
This probably has some of the best expertise. 00:12:37
In the county and Allstate State. 00:12:41
And that's obviously a bias, but. 00:12:46
It's not a conference that people call up and say, hey, we need some direction, some guides. What would you do? 00:12:48
You know this kind of here so. 00:12:54
We have great, great services. 00:12:56
In the EPD maximum query. 00:13:00
Budget. Our favorite thing? 00:13:05
I brought our very excellent. 00:13:08
CFO, Debbie and. 00:13:10
She's going to come present the budget. 00:13:12
And then talk about that for that. 00:13:15
Thank you, Mayor Council. 00:13:22
So we as pointed out, we have been. 00:13:25
Working on this budget for quite a while, it's been a challenge because. 00:13:30
We had to make some assumptions. One of them is that. 00:13:36
Sleeps, all the members would be joining us. So that's what this budget is based on that all of the visa is with us. If anyone 00:13:41
decides not to, we'll have to pull them out and then reallocate everything. But right now that's that's what is based on. 00:13:48
This right now, we do have estimated revenues in there. We'll update those as we get more accurate figures. 00:13:56
We have projected a 9.7% increase in health insurance. 00:14:02
We're meeting with. 00:14:08
Our health brokers next week to try and. 00:14:10
Get a more accurate figure of that, but they're preliminary estimates were 9.7%, hoping it will be less than that. 00:14:13
When we get the final numbers, we do have the changes in the URS rates in here. The sworn went up by 1%. 00:14:20
And the civilians went down by 1%. 00:14:28
This we do have vec which is the value emergency communications. 00:14:33
We they did send out their they think their final numbers, there's just going to be approved by the trustees. 00:14:39
And so that has now been plugged in here and. 00:14:47
This is based on. 00:14:52
The 702010. 00:14:56
Which is 70% cases. 00:14:59
20%. 00:15:01
Population and 10% property taxes. 00:15:03
We are looking at the shared service formula. 00:15:07
To see if there's a more equitable way to distribute, to allocate with the what the members fees are. 00:15:11
We will. We've been working on that for about a month now. 00:15:18
We're not sure if it's going to be, if we're going to be able to apply it to the upcoming budget, but we do want to continue 00:15:22
working on it moving forward with it. So we will be discussing that in the next couple of weeks with. 00:15:28
Put the UPD board. 00:15:35
We also have based this budget is based now on actual wages and benefits. In the past we had. 00:15:37
We did averages. 00:15:46
But you know with the restructuring we felt it was more prudent to make to to do the actual wages and the benefits. 00:15:48
So but this doesn't include any merit increases that happen throughout the year and we did kind of hold off on that because. 00:15:57
We were hoping that by this point we would have. 00:16:07
Better picture of. 00:16:11
Is actually going to be staying with UPD and who would be moving? 00:16:13
To the Sheriff's Office so that we would have mature. 00:16:17
A number to work with. We don't have that yet. So now we're. 00:16:20
We're taking who we are projecting is going to stay with UPD and plugging those merits in there. So that will be in there. So that 00:16:25
is not included in there yet. 00:16:30
We do have to present the preliminary budget increase maximum. 00:16:35
To the UPD board next week. 00:16:39
So that's why we're putting them all in now, so we can have a better. 00:16:42
Idea of what this video will be. 00:16:47
What else do we have? 00:16:50
Oh, it does not include any. 00:16:59
Cola increases in here yet we will. 00:17:03
Next week we're going to be presenting what it would look like if we did a 1% COLA increase. If we did a 2% COLA increase in what 00:17:08
would happen if we did a 3% goal increase. 00:17:14
We have been in budget meetings. 00:17:20
Maz and Rick, our finance manager and Chief Dial and myself have met over the last. 00:17:22
A couple of days to try and see if we can make any more cuts so we have really tightened this budget and. 00:17:30
We think that by next week we'll have a really good budget and all of it is based on that organization chart that. 00:17:40
You mentioned a nine something percent on the health benefit. How many years? 00:17:50
Since you've got out, forbid on. 00:17:56
I don't know. I started last year, so I don't know when was the last time we went out to bed. 00:17:59
At this point we might be a little late in the game, but it may be something we can look at for next year. Yeah, know our HR 00:18:05
manager as our broker. Go out there. 00:18:09
Get a good deal? Yeah, you don't want to go up a bit too often, but if it's been 10 years, that's something you want to. 00:18:14
Being maybe by policy due every five years, you know, over five or six years and also just. 00:18:21
Threatening going out for a bit can sometimes sharpen. 00:18:28
For sure. 00:18:33
And that's a big land. 00:18:35
And just to testify to what Mass said, you know, I've worked for. 00:18:37
For cities throughout the state and many police departments. 00:18:41
Which I admire. I was very excited to come to this position. 00:18:46
All of our sworn officers. 00:18:53
And I have never seen a model like there's some very, very impressed with VPD. 00:18:55
And and they're, they are. 00:19:00
Felt that just in the past year that I've been here so. 00:19:03
Thank you. Yeah, so we don't. 00:19:07
This is actually a little bit Good News TV because that was always layered on about 5% because I was always considering this 00:19:12
increase being. 00:19:16
Reflective of the loss of the economies of transition share about and then. 00:19:20
A whole layer of. 00:19:26
Budgeting on top of it, but there's a little bit of URS built in here a little. 00:19:28
Is the health care in here or are you waiting? No, it's in there, the 9.7, so that'll come down. 00:19:33
Yeah, it always it will to something. 00:19:40
They plugged in at 9.7% right now. 00:19:44
Do we have any idea on market mark combined market and cola is the step in here? Is the merit in here the 2.75? 00:19:47
We have been working on it, the budget that we have. 00:20:00
Back in the office does have that in there, but not this one here. And so if I was guessing, I would tell the council that you 00:20:04
probably ought to be. 00:20:09
Thinking more than 11% range here. 00:20:14
By the time we get wages in. 00:20:17
Could be that's going to be up to the board well. 00:20:20
I mean, what where do you combine with UFA? 00:20:24
Miracola. Yeah, Market Cola. We're having this market. We're looking in the. 00:20:27
In the close to 4. 00:20:33
And Cola was pretty. 00:20:35
I mean, we're going to have to do something to say competitive, you know, that was just a board. 00:20:40
Did you do some analysis on our officers and, you know, for our officers alone? 00:20:52
We would need to do. 00:21:01
I know it's not realistic, but you know, just to get them in the number four spot would be a 7% increase. That's just offices, 00:21:04
that's not. 00:21:07
The sergeants that's not the Lieutenant or the chief, but just at the officer level. 00:21:11
But but on. 00:21:18
7 representatives are only at 1% and. 00:21:21
You know so. 00:21:24
Anyway, so. 00:21:26
This is. This is really reflective of. 00:21:29
The reorganization of UV. 00:21:32
Based off of the severing of the sheriff from the model and. 00:21:35
Losing a pretty good chunk one in shared services and now we're going to have to layer on some regular budgeting piece, so. 00:21:40
I don't want anybody thinking that. 00:21:46
It's going to be 7.52 because it's not. It's going to be more like 11 or 12. 00:21:49
We just need to wrap our head around that. 00:21:53
Gina starts to build our budget for the year. 00:21:56
And then it will. 00:21:58
Get more back to normal after that. 00:21:59
Of course normal. 00:22:03
3% of inflation. 00:22:07
Yeah, we're fighting like crazy with this to keep this. 00:22:11
Objective has been keep that around 7:00. 00:22:14
I'm like crazy to get that there as close as we can. Some cases have been easier than others. 00:22:17
Maybe you're always keep it in a single digit numbers, even if it's. 00:22:23
Well, we always. 00:22:27
I mean it's we can always if we if we decide we can. It's just not we can't. 00:22:32
Handle it, then we have. 00:22:39
Look at our precinct and decide what to do because. 00:22:42
Typically the number was about. 00:22:46
One or 2% of all of that budget is wages and benefits. 00:22:48
Correct. So if you want to cut sending. 00:22:53
But again, the beauty of the model, if you want to throttle up, you can yeah, break it down you can. You have control of that. And 00:22:59
it seems like this includes, like, your original proposal. 00:23:04
Some changes, potential changes in positions which. 00:23:13
We did not recommend and so that that could be a choice for our. 00:23:18
For our council as well, yeah, originally we had talked about. 00:23:24
Shrinking was it Patrol Down with one. 00:23:28
Or what was it? There was some early conversation as Matt called the crazy talk earlier. There was conversation of cutting the 00:23:32
patrol officer out, cutting the traffic officer out. And actually, I don't know if you all remember, but we brought that to the 00:23:37
council and. 00:23:42
Nobody was on board with cotton or. 00:23:48
City services Which? 00:23:52
What's important to us so and that's what the biggest cost savings in that numbers, I mean when you cut it at yeah, the precinct, 00:23:54
that's 100% paperwork in the precinct. 00:23:59
Yeah, so. 00:24:05
We'll keep working on that meeting borrow on the budget we're going to meet Monday Finance Committee the benefits comp we'll just. 00:24:07
Keep hammering on it and get it done so. 00:24:15
Any questions budget wise? 00:24:19
It would be really interesting sometimes to see like, we're going to break that by city, like, well, we will, I'm sure, but. 00:24:21
Just to see what our Senate is based off of per capita kind of a thing or something like that. 00:24:27
You can. That's easy to do because. 00:24:33
We know what every member spends and we know what their population is, so you can just do a. 00:24:36
But typically we're pretty low because. 00:24:41
We don't have a high commer. 00:24:45
You know high commercial base which. 00:24:48
Demands more service and we don't have a lot of call demand. 00:24:51
So Midvale per capita, is going to be higher than us by a long shot, plus half a family shelter. 00:24:54
Mill Creek typically is more than US per capita, and so would magnetic currency, I would imagine. 00:25:01
But usually. 00:25:06
Typically they want you to set. 00:25:08
General rule is an officer per thousand, which is about where we're at. 00:25:10
Were you asking outside of you to be your question? 00:25:16
And we do. When we print the budget book, we print the shared service formula which shows your population in your cases and. 00:25:21
So we've been. 00:25:29
Well, well, I won't get into that, but. 00:25:33
We'll see what they do with the formula I've been an advocate of. 00:25:40
Midway wants to push it. They're the ones that get hurt the most. I don't know why they would, but. 00:25:46
If they want to make the adjustment, I think it's a much fairer formula. I just question the timing of it Based on all these other 00:25:50
things we're doing. Do we really want to? 00:25:55
Throw another. 00:26:00
We just want to present it. I mean it's something that the board will decide and we and you can think about it, you know. 00:26:01
You know, for next year. 00:26:09
We are working on it. 00:26:13
Considerations. 00:26:15
Any questions for Debbie? 00:26:16
Thanks for standing up. 00:26:20
All right. Next slide. 00:26:23
City of Holiday. 00:26:26
Hey, just want to talk about like the next two slides. Yeah, absolutely. 00:26:29
Great, right. So as Chief Edward had mentioned, with this reorganization coming about, what we found will be the best economies of 00:26:39
scale in bringing entities together would be to associate. 00:26:46
With Holiday precinct, it's obviously geographically the closest to any other precinct and we'll have some opportunities to work 00:26:55
together with that city and you'll see where some of the economies come into that. So with the partnership between Holiday and 00:27:01
Brighton ultimately as we kind of already touched on 80% of the cost. 00:27:07
For myself, the Lieutenant, our administrative assistant Kristen, as you know on our victim Advocate would come from holiday. 00:27:14
Brighton would cover 20% of those costs moving forward and not I guess 20% of scheming, but that's the cost involved there is what 00:27:19
they would cover hopefully. 00:27:25
What's that going to see you? 00:27:31
Right. So ultimately that would ultimately come as a cost savings for you here in holiday in addition to that? 00:27:35
From 6:00 AM to 2:00 AM in the morning, which is what they currently have. Their service right now to our Canyon patrol and then a 00:28:21
detective. 00:28:24
Holiday will end up covering the other 25% of that Sergeant right here that's missing. And ultimately that Sergeant will supervise 00:28:29
3 detectives here in the precinct. Right now, all the detectives are school resource officers. All the add-ons are code 00:28:34
enforcement or Bayla. 00:28:40
Our big manager, all these supervised directly by Lieutenant Ackerman because we don't have a Sergeant in the precinct and he's 00:28:46
supervising 13 people, that ultimately the average police supervision, if you're looking at Sergeant, is in the neighborhood of 00:28:51
seven people. And so he's obviously supervising more. This will help take some of that workload off of him, having that Sergeant 00:28:56
supervising the detectives and you'll see where there's some sharing of resources between the two municipalities as we move 00:29:01
forward. 00:29:07
One of the things that we're going to have to change to you'll see here is there's some both 3 detectives will be under that 00:29:14
Sergeant will be in. We'll have to change out there, be able to put in the ones that are appropriate for Canyon response, 00:29:19
especially on as we know we get some pretty heavy snowstorms that we respond to. If you might kick in the next slide for me. 00:29:25
Previously who wasn't that handled that So right now we have control and they cover all of the canyons all appear on both east 00:29:32
side and West sides of the valley. So they get big caught with little Cotwood or within the municipality. 00:29:40
Well they and so they would cover ultimately Brighten and immigration now but ultimately those areas are we're going to be able to 00:29:48
share outside of the town of Brighton and immigration all the other public lands and that other areas will go with the sheriff and 00:29:55
that new law enforcement Bureau because public lands and partners actually obligations and what we'll be taking with her. 00:30:01
So with that, just to kind of layout, so you can kind of see where everything is going. But these areas in blue, these are the 00:30:09
ones that are the 8020 split, so myself, Tyler, Lisa and Kristen. But where it really plays into it, here's the new Sergeant that 00:30:15
comes into play. That Sergeant will supervise the five patrol officers in Yellow and Brighton. 00:30:22
And then ultimately there will be the right detective and I probably touch the screen there, sorry, following Mazda's example. And 00:30:29
then the three property crime detectives here in holiday is what they're going to supervise. And what we've talked about with the 00:30:36
mayor and Gina and then with Brighton as well is that that Brighton detective will be housed here in holiday no work right in 00:30:43
cases and holiday cases as well. So there's some sharing of that detective with the give and take that on big snow days. 00:30:50
If there's a lot of cars sliding off the road, they need additional help up the Canyon. That Sergeant can have our three 00:30:58