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Event transcript
Such a different role-playing games that aren't Dungeons and Dragons. 00:00:00
And it's for teens and adults. 00:00:04
It starts on the 25th. 00:00:06
And it'll be in six week increments. So when you sign up, you'll sign up. 00:00:08
To do the whole six weeks of whichever game they're doing, then they'll be a little break and then we'll try a different game. 00:00:13
So she's the one that you like where you can come to all of them. 00:00:18
The first one is going to be Star Wars Edge of the Empire and it should go from 1:00 to 5:00, so time commitment. 00:00:21
But and it would be every every Saturday from January 25th through March 1st. 00:00:30
The other things we've got going on that are outside of all of the usual programs that happen all the time. 00:00:37
We have a Maker Monday happening on Monday, February 3rd from 3:00 to 6:00 where you can make the Valentine's Day card with our. 00:00:42
And on the 6th of February, we're going to have a blood drive from 1:00 to 7:00. You can sign it through your. 00:00:49
And that's going on at the library. 00:00:55
Is a paper and vinyl cutter. 00:00:59
So. 00:01:02
Connect the computer and we'll cut out fancy things for you so it looks like you made this really awesome thing to spend a lot of 00:01:04
time. 00:01:07
Only it doesn't take a lot of time. 00:01:10
The blood pressure is on February 6th. 00:01:17
He just gave a lot of blood. 00:01:20
I think Megan. 00:01:27
Oh yes, I saw that. I thought they did really well so. 00:01:32
Hey, Congrats on your hold on. 00:01:39
What was it? I was just reading this in the journal. 00:01:43
You understand that? 00:01:47
'S great. 00:01:50
OK. Thanks, Tracy. Appreciate it. 00:01:58
Hey, next, who's ever next for public comment? 00:02:02
I did have a comment. 00:02:21
Well, we're not. We're not really that mean. 00:02:26
Fair is weird, I was on 39 myself. 00:02:35
And you also got. 00:02:42
Sidewalk conditions on 3900 S and areas around there. 00:02:57
That and. 00:03:02
I was there and. 00:03:05
And had an active Walker. 00:03:08
I would say around the city and. 00:03:11
The only option is. 00:03:14
I walk along 3900 S. 00:03:17
It varies completely. 00:03:20
Traffic heavy. 00:03:22
And in that. 00:03:24
I put. 00:03:27
To follow along with but. 00:03:30
It just shows the area of the northern hall. 00:03:33
It snaps out the sidewalks. 00:03:37
And there is a. 00:03:40
If you sign up that are there are not connected. 00:03:42
Compared to. 00:03:46
Holiday, I would say that have a vast network of sidewalks as well. 00:03:48
Access to open space. 00:03:53
And public. 00:03:54
There that you go and recreate within the city. 00:03:57
So is this the West of the high school? 00:04:00
Yes, the rest of the high school. 00:04:05
Gotcha. OK. That's an area that. 00:04:08
Not getting back and forth but. 00:04:11
An area that we're looking at. 00:04:13
Include some point left. 00:04:16
That that that's part of. 00:04:19
We approved we did from the high school up to 2:15 when we looked that so. 00:04:22
Yeah, we'll forward that to, probably should forward that to Jared. 00:04:26
And put that on the list because we are starting to improve some of the sidewalks because we're on 2700. 00:04:30
East and so, yeah, good to know. 00:04:36
And I want to say that there is currently any lighting there along that road. 00:04:39
Time when you have to go out. 00:04:46
It's probably dangerous. 00:04:50
Walk along there and. 00:04:52
It's super dark and I think there's one crosswalk across the road and. 00:04:55
Another time, there's no flashing lights, so. 00:05:01
Making like a desperate dash across the road. 00:05:05
Hoping. 00:05:08
That there's no learning for on traffic. 00:05:11
You're in the right spot at the right bed. 00:05:20
Perfect. 00:05:25
Walk through that story. 00:05:27
That would be great too. It shows all the holiday JS data. 00:05:31
That should be. 00:05:34
I think. 00:05:36
Is this your district net so you know? 00:05:38
Fitness district and then we'll pass through a city engineer and we'll take a look. 00:05:41
Hey, hey, Cortana. 00:05:46
Questions before I. 00:05:54
I sent an e-mail to Drew and Jonathan. 00:06:02
2867 E. 4000 S. 00:06:07
And I have said some questions about. 00:06:12
The speed down that street. 00:06:15
All the way from. 00:06:17
Plus that's Drive and 23. 00:06:18
The big seat L. 00:06:21
There's a crosswalk with some flashing lights. 00:06:23
And then once you get past that 711, there's no more. 00:06:27
All the way up to the park. 00:06:31
You have to go. 00:06:33
Northside. 00:06:34
Period if you were to walk. 00:06:36
Coming down that street, though? 00:06:41
It's not uncommon to see people going 50 or 60 miles an hour. 00:06:44
Both up and down. 00:06:49
So I was wondering if there's anything or any plan? 00:06:52
To control speed. 00:06:55
On that street. 00:06:58
Umm, well. 00:07:03
Typically, so we don't typically will get in a back and forth during public comment and. 00:07:06
Hangover Will you know the cheats here somewhere? 00:07:12
We'll pass that along to him and and. 00:07:17
We do pay well and I'll just say we do pay a lot of attention to that particular area. 00:07:21
Especially with your existing. 00:07:28
When the school's going. 00:07:32
Session We do have a speed monitor I think we placed there as well as the flashing lights that went in. 00:07:34
7-8 years ago that we got the back end. 00:07:40
But you not said we couldn't. 00:07:43
So we do realize that there's an issue there. We have done some medication there. I think a lot of it is because. 00:07:46
The sweetness of that field coming off of 3 white people. 00:07:53
Forget how fast. 00:07:57
Right. 00:07:59
Yeah, yeah. 00:08:03
Is there anything we can do? 00:08:08
Crosswalks. 00:08:11
Roundabouts. Another option where you put a physical barrier so they can't just. 00:08:13
Coast down. 00:08:18
That street. 00:08:20
Yeah, but that would be tough, especially that's exactly the state Rd. 00:08:23
So. 00:08:29
We just have to take a look at it and see. I'm not sure there's a whole lot we can do about it. I know we got to stop light there 00:08:33
and move it across the. 00:08:36
West of the nuclear. 00:08:41
Yeah. 00:08:45
So just increasing portion probably the best we can do on that. 00:08:48
Where are you in chat with? 00:08:52
State brother, should I go to one of these the state? 00:09:01
You could. 00:09:05
We just have statements too. 00:09:11
Reconfigurable. 00:09:17
OK. 00:09:19
All right, there being no further public comment or close public comment, the only item we have for both item one before. 00:09:26
Adoption of appointment of mayor Pro Tem a very popular and she has three. 00:09:33
To fulfill that role, if there's no objection, I'd love to just take a motion on that. 00:09:39
Equivalent resolution 25 five. 00:09:45
We have a second. 00:09:55
Councilmember Brewer. 00:10:00
Sounds sort of bothered him, yeah. 00:10:01
Yes, yes. 00:10:04
Yes, Sir, just. 00:10:06
Assassinated. 00:10:11
All right. 00:10:16
That's all we have. So we just need a quick motion to recess and we'll just go right in work session and transition. 00:10:18
Now the assistant council making handling. 00:10:23
Motion second all in favor say aye aye. Any opposed? 00:10:26
And we're recessed and we'll go. 00:10:32
Okay, I didn't mention. 00:10:34
We actually do have closed session tonight, just FYI. 00:10:41
Session. I'm not sure. 00:10:46
Umm, and we're going to handle all these items first. She's got another commitment she's got to get to. So if that's OK, we'll go 00:10:49
to. 00:10:52
I believe the P&F. 00:10:57
Which is the review of retrieval which is in the packet. 00:10:59
And the legislative update process? 00:11:03
She apologized for not being here since for her. 00:11:10
But as a. 00:11:13
Preparatory point, We wanted to share the progress that's been made on the 2024 retrieval that you said last year. 00:11:15
And it's a pretty detailed list. I'm not going to read it, but I do want to just point out a couple of Corrections. In case you're 00:11:21
wondering, there's a couple of the fingers. 00:11:25
In priority three and bullet .6. 00:11:29
And very often since it says that the 24. 00:11:33
State legislative session. 00:11:36
Another thing that got cut off that I just wanted to highlight in case you had a question in priority five. 00:11:53
Talking about the efforts to activate the village project. 00:11:59
At the Pioneer. 00:12:02
And our CI did a great job quitting with the local businesses in the area to develop a video games and make sure that folks that 00:12:04
are coming to our event also. 00:12:08
Maybe go shopping or grab something to eat at the local businesses. So. 00:12:13
That's what that Cliff finger that not cut off as well. So just in case those are two questions on your mind, but I think what 00:12:17
you'll see overall is. 00:12:21
I located copy progress on about 85 to 90% of the cold that you said. 00:12:26
And we're not done. I think there will continue to be work that will be families. And when you have your retreat this year, we 00:12:31
will revisit you and will continue with. 00:12:36
Support you and. 00:12:43
Are there any questions you have? Any of these? Again, I don't want to read it. 00:12:46
Summarizing all the good work that our staff here. 00:12:50
So I was actually. 00:12:57
I was actually impressed with. 00:13:00
We're at the halfway point. 00:13:03
And I'm actually impressed with how much. 00:13:06
Progress we've made and a lot of these already still have 1/2 year left I guess. 00:13:08
The only question I have to count is there. 00:13:12
Something in particular you would like to have to focus on as we enter the second-half of the fiscal year is there? 00:13:16
I think. 00:13:26
I mean like like that is that a lot of our tides will be. 00:13:27
One of our types can be taken on. 00:13:30
City Hall project and Springleaf project going forward next. 00:13:33
That'll probably give us plenty to do as we enter the budget season as well. 00:13:37
But yeah, I mean I. 00:13:42
I don't. I printed out one through it I thought. 00:13:44
So kudos to staff. 00:13:50
And that's virtually the part because we're fully staffed with incredible people. 00:13:52
So. 00:13:55
Pretty full summary. 00:14:08
And I wanted to also set the date for your 2025 session. 00:14:10
So we have a couple of dates that are on Thursday in February and then a couple of auction around. 00:14:16
So right now, I believe you have a council meeting scheduled on February 13th that we could swap that. I'm sorry, OK. 00:14:25
So under 15th, which is a Thursday, we could schedule the retreat at night. We don't have council. 00:14:33
We could do the retreat on the 20th and then you could move your City Council meeting some other Thursday. 00:14:39
Or we could do March 6. 00:14:45
We're trying to get it. 00:14:47
Take the retreat hands up before we go to the National Media Cities Conference. 00:14:49
For Saturdays we could do February 8th or. 00:14:58
Totally. 00:15:05
So I guess that that the first question is with the. 00:15:06
I think we've got plenty of Thursday options, but with the council preferred to carve out a Thursday night or would you prefer to 00:15:10
carve out a Saturday morning? 00:15:14
Periscope before a long property. 00:15:25
Yes, yeah. 00:15:30
Five day break. 00:15:32
That works. 00:15:43
On normal time I think. 00:15:50
Here we can discuss that, but I think. 00:15:52
Want to bring in any staff? 00:15:56
Let me talk to her. We'll we'll just. 00:16:07
We'll figure out the logistics of if we want to start early and then take a dinner break. And I keep going. 00:16:10
But I'd say maybe carve out like 4:00 on. 00:16:17
And I'll send you guys a. 00:16:25
Reminder. 00:16:30
All right. 00:16:32
So Viking years. 00:16:38
We work with the categories as we just talked about, and they communicate with our legislators. We also have a. 00:16:40
Master calendar where we staff anymore pills? 00:16:47
And many more notes. 00:16:51
And if you'd like, I can add you to that team if you want to have access to that spreadsheet. 00:16:52
If you'd rather just have. 00:16:58
An update you will be getting. 00:17:00
You're probably your senior manager, but I'm happy to add you to. 00:17:01
They cannot access to the spreadsheet. 00:17:07
We are also going to be having. 00:17:09
Listening sessions here on Monday so when you tell me different towns. 00:17:12
There's Legislative Policy Committee. 00:17:16
We don't have to go to the catalog, we can actually just participate. 00:17:18
He, you know, so he'd like to come here in this room. 00:17:22
We're going to be in the group. 00:17:26
Your own lunch if you like, and we'll just turn on the TV and. 00:17:28
Specialty powder. It's a great overview of news. 00:17:33
Issues and. 00:17:37
Conversation, just to kind of have context with some of those. 00:17:38
That are coming out. This is the weekly Monday. 00:17:41
Weekly and every Monday. 00:17:44
This next one starts at 12:15. They have your start time, but because they're trying to schedule for what's going on on the hill. 00:17:45
They usually they try to stick to an hour, but when you really come into the session. 00:17:53
If you can come rosy. So if you have other experiments that. 00:18:00
And if you were just by Stephanie, you know, or I can send a calendar invite if you'll accept it just so if we do have a quorum, 00:18:03
we can notice it just so we're. 00:18:07
Minneapolis, MN. 00:18:12
So we can't just like. 00:18:16
So it works out in that. 00:18:18
It might be better if you have a hand and then another option to you. You can always purchase online and watch from. 00:18:20
And then sometimes it lacks context. He thinks everybody's in his own head and he's got context. 00:18:35
Context of. 00:18:46
What the heck is? 00:18:48
The first one is this Monday at 12:15. 00:18:53
Thank you. For the holidays, there's a couple of holidays are we doing session so usually they would try. 00:18:56
After so like right after my research and David usually don't have it on. 00:19:01
I noticed that this. 00:19:13
First couple of weeks. 00:19:22
It's right. It's right with my shirt. So I gotta get things set up and then I can look, I've got things set up and I can just. 00:19:23
Compared to rush over this semester so. 00:19:28
Give me a couple of weeks later. 00:19:33
All right, All right. Well, thanks, Holly. 00:19:41
I'm here. 00:19:48
OK, well. 00:19:50
We're going to get back on. 00:19:52
Schedule here. 00:19:54
And talk about the front training checklist. This is Christians. 00:19:56
Better be good Christian, I'll get. 00:20:00
Right. So this is in your packet. This is kind of storage you can go through every year. 00:20:04
So this should look pretty familiar. The progress has happened. 00:20:17
Every year is established by the auditor in 2020, and the goal with it was really just to start a conversation around internal 00:20:21
controls. 00:20:25
And around, you know, promoting fraud awareness and trying to get cities to a better place because I think around that time would 00:20:29
have been a lot of situations where there were drug. 00:20:32
Umm. So the first thing I want to address is last year we were around. 00:20:37
With our score, we're at 320 out of 395 this year. Three 40s or a little better. 00:20:41
But I am going to group on is we're now promoting for our hotline on our website. 00:20:46
Which was really easy to implement. 00:20:50
To protect us. 00:20:53
There's a few items on this list there can be difficult for us to achieve. 00:20:55
The major one being the internal audit function we really just don't have. 00:20:59
Something like that would be neat. 00:21:04
You know, auditing myself, so that'd be kind of difficult. 00:21:06
Yeah. 00:21:13
Yeah, yeah. So you have not committed now, which is great. 00:21:16
Other things I want to dress on this. There's one thing that's probably the most relevant to the Council is that. 00:21:19
You look at item 5. 00:21:24
We're supposed to go through training within the first four years of your. 00:21:26
Term, so if you haven't done that in a new cast member. 00:21:31
That's all I want to ever. 00:21:34
Just the main take away, we're in the low category and. 00:21:38
We'll probably never get a perfect slope, but there are a few things we can still. 00:21:42
Yeah, Yeah. I think I looked at it. I think we. 00:21:50
Right at 355 S. 00:21:55
Yeah. 00:21:58
I know, I know. A couple years ago I brought this up that concerned me that. 00:22:01
We I seen this. 00:22:07
Seems like there's a lot of cash coming to Jackie. 00:22:10
And I know a lot of that is going to waste. 00:22:14
Transition to credit cards and actually got into the 21st century. 00:22:18
Are Theresa taken by cash or very well? 00:22:23
Very. So it should not. 00:22:28
Credit cards. 00:22:29
Most of those things. 00:22:32
OK. So we've kind of eliminated that piece of it. 00:22:33
OK. Yeah, I've heard the largest cash. 00:22:37
Transaction that we had is the 4th of July. We do the breakfast most of the year. We haven't worry about that though, because 00:22:40
that. 00:22:43
That's kind of a controlled environment where you got a few people there. There's kind of an internal audit function. Yeah. And 00:22:46
last year when we did, I think it was me and Holly were all accounting episodes together. So yeah, it was just. 00:22:53
He's had a lot of cash that came in, you know. 00:23:01
You know, business license, permit and stuff. 00:23:06
Somebody transition that out. 00:23:13
OK, that's it. That's it. 00:23:18
Oh man. 00:23:21
So easy. 00:23:29
Okay. 00:23:42
Council policies. 00:23:44
Oh, that's gonna be. 00:23:47
And your property is the council policies. 00:23:48
We just provide them every year to see to kind of. 00:23:52
We do. If there's any changes you want to make, it's more kind of a reminder. 00:23:55
Of everything exceptions you. 00:23:59
We need to make changes to my tomorrow. 00:24:02
We just we just did update the 2023 some of them so. 00:24:06
Before just kind of a reminder. 00:24:13
I did wonder on the Council Travel section 3.2. 00:24:16
Does the Council intention adopt A budget that will allow health for no more than two council members to attend the National 00:24:20
Convention? 00:24:23
I think you understand budget. 00:24:27
OK, then I'm one of them before. 00:24:32
Council travel budget had a fund balance. 00:24:48
We did not. 00:24:52
We don't know what we're spending the city's money doing, that kind of stuff. 00:24:55
Yeah, I didn't see. I mean, I went through the right thing. 00:25:05
I think the point was to have the council be reminded of what the council policies are and see if there's any. 00:25:07
Issues we wanted to. 00:25:13
The steps are changed you want to make. 00:25:15
Well, I skipped all over the place. I just noticed that I didn't get the name, but it's because I wanted to take the best for last 00:25:22
so everybody be focused. 00:25:26
Is that everything except for ethics and concept of interest? 00:25:31
We are. 00:25:35
Only one. 00:25:46
Well, I'm going to be fast. This is. 00:25:56
You all have seen this presentation or a version of this presentation before, but you're required every year to go through an 00:26:00
update. 00:26:03
So the presentation is largely in your pocket as a resource. 00:26:08
And I'm not gonna spend a lot of time reviewing it. So what's happening? Get ready, because you're going to be like. 00:26:11
OK, I'm ready so. 00:26:17
You're familiar with this. All meetings are open unless they're closed. 00:26:20
So many times there's a quorum of you all together that you have to pull this up and meeting notices about the meeting. 00:26:24
The quorum is. 00:26:32
The same rules apply everywhere. 00:26:36
Your meeting requires 24 hours notice. You have to have an agenda you have. 00:26:50
Publish your agenda. 00:26:54
You have to post your name on another circuit meeting. This is certainly very takes care of all of that. 00:26:56
Next slide. 00:27:01
One of the contacts again on an issue here next slide. 00:27:04
You are allowed to hold electronic meetings. 00:27:08
You have a policy in place. 00:27:11
Now we're required to have an anchor location. That wasn't always the case. 00:27:13
But we're past that, thankfully and. 00:27:19
Don't have to do that. And then after every meeting you have to keep it minutes. 00:27:21
The Redman that's have to include. 00:27:26
These things, it's essentially a summary of the things that are active on. 00:27:28
And comets that are majoring in. 00:27:33
You have to keep a recording at the meeting. The recording is retained prominently. 00:27:36
There's a complete record of the. 00:27:41
And it's only certain closed sessions where you don't keep. 00:27:43
Closed meetings require a 2/3 vote. 00:27:48
You have to meet the subject matter requirements if you want to collect. It will show the. 00:27:51
Most frequent ones, but those that you almost often use are. 00:27:56
Personality type discussions, so individual character. 00:28:00
Personal confidence. Physical mental health of an individual. 00:28:03
Litigation and then certain real property transactions so that you could. 00:28:07
Preserve people who get good commercial terms. 00:28:11
You can discuss and handle during a closed session. 00:28:14
Next slide. 00:28:18
This will come up from time to time if you have a vacancy in the Council and you have to conduct. 00:28:22
Review of applicants for that vacancy. Those interviews have to occur and open. 00:28:27
Meaning they can't really close any. 00:28:32
If you're hiring. 00:28:34
You're a SAT member of the city. 00:28:36
You can conduct those kinds of interviews during the closed session. 00:28:37
Closed meeting. You have to record. 00:28:44
Most closed meetings the exceptions or character confidence of. 00:28:47
An individual security measures and if you do close the meeting for those purposes that you. 00:28:51
The sheriff's left. 00:28:57
Next slide. 00:29:00
Emergency means are allowed. There's no definition in the code, so it is a little bit of a rule. 00:29:01
When you do and don't. 00:29:09
Call emergency meetings. 00:29:10
I have only seen a handful of emergency needs in my career and. 00:29:13
One of them was a tree fella. City Hall. 00:29:17
And they had to repair the roof before the weather got bad. 00:29:19
And then another was a severe weather event. 00:29:23
To get resources. 00:29:26
So they do happen. They don't happen. 00:29:30
I think as long as you. 00:29:34
For things that are true emergencies here. 00:29:36
One of the tricky points on the ACT is if you have the chance of meeting on social gathering, so if you all run into each other. 00:29:42
At a concert, that's fine. 00:29:50
If you all gathered together to. 00:29:51
Look at a project together, work together. 00:29:55
To make sure that that was. 00:29:58
Really good example of your conversation to see. 00:30:01
Months ago about. 00:30:04
Illegal city and town. 00:30:06
Meetings and just making sure that. 00:30:07
If you have a quantum president. 00:30:10
Form. 00:30:12
Yeah, that's perfectly fine. 00:30:14
If it wasn't noticed and we would probably change that before people show up. 00:30:16
Who have to discipline. So that's right, you have to. 00:30:22
Yeah, there are ways to deal with that. 00:30:27
Same in play, right? Who do you see is? 00:30:32
Keep going to the next slide. There are criminal families for violating the act and then we already had a training a few months 00:30:37
ago on electronic. 00:30:41
Communication, so I'm not going to. 00:30:46
Questions. I'm happy to. 00:30:48
Remind me like if I. 00:30:50
If I wanted to text. 00:30:53
Members of the council and it involved me and three of the council members of the quorum. 00:30:56
Does it mean it's still? 00:31:04
He it's still brand level regardless of what it's called. 00:31:06
The public record, whether it's. 00:31:11
So it can be a violation of the open public meeting that and the public. 00:31:13
OK. That would be available. And in fact you you saw that. 00:31:17
Salt and it's a little more women creating. 00:31:21
And had big deal arguments about whether they're closed. 00:31:24
And there was some name home to be attached during the. 00:31:29
And it included the full body of the. 00:31:33
School board meeting was a pretty clear violation of the act. 00:31:37
But also a record so. 00:31:42
Bulk violence and. 00:31:45
So what I would recommend is if it's about the substance of your American, everybody's on the message. 00:31:49
Feel off, you know. 00:31:56
If the conversation is. 00:31:58
When is everybody available? 00:32:00
That's probably fine. 00:32:03
Because you're talking about when you're going. 00:32:05
But if it then turns into. 00:32:10
Well, does anybody have? 00:32:12
Any thoughts on general item C? 00:32:14
When we meet, then you have to hit boss and have our conversation. 00:32:17
Yes. 00:32:26
To our conversations. 00:32:28
That's right. 00:32:31
Record hits, and that's changed during the meeting. 00:32:33
Yeah, any any message you exchange about. 00:32:38
You about City Council? 00:32:43
Business or functions would be a public record. 00:32:46
Text messages are not required to be retained forever. So Stephanie puts you over. She's a records officer. She'll put her 00:32:50
retention schedule. 00:32:54
And there are different schedules for different types of. 00:32:59
Communications emails are typically viewed as more permanent. 00:33:04
That text messages and things like that or transitory. 00:33:08
If your phones are like mine, I don't have a loaded. 00:33:12
Memory text messages saved on your phone off the cloud. 00:33:15
So I have my phone set where every few weeks it's automatically deletes whatever. 00:33:19
Is all and if those. 00:33:24
Messages are deleted on that. 00:33:26
Schedule typically. 00:33:28
That's why the record search would be those. 00:33:30
Messages that you have. 00:33:34
Wonderful. 00:33:36
If you have that kind of request. 00:33:38
I think it's a healthy practice if you're. 00:33:40
Able to do it too. 00:33:42
Have their phone routinely clear things out so they don't have. 00:33:44
Worry about that she wants. 00:33:48
We'll touch really quickly on ethics. 00:33:53
The applicable laws against losses and employees that exactly the establishes the minimum standards it. 00:33:56
Tells you how to disclose. 00:34:02
Potential or actual? 00:34:05
Ethics concerns or conflicts and. 00:34:07
As the churches. 00:34:11
Infections to the middle elected officials. 00:34:14
Congratulations. 00:34:17
A dozen before. 00:34:20
And let's see a portion of reality public service with that. 00:34:23
Real consequence if you don't. 00:34:27
So if you go to the next slide. 00:34:30
Their disclosures required in certain situations, so if you are. 00:34:34
Doing work that relates to a business regulated by the city. 00:34:40
If you yourself are doing business with the city. If you have a company. 00:34:47
Centrists and. 00:34:51
Submitting a proposal for something. 00:34:53
You would have to disclose that. 00:34:55
If you have a personal interest or investment. 00:34:57
Back device and transaction you have to disclose that. 00:35:00
And then there are very unique disclosure requirements if. 00:35:04
You agree to help or buy some of your. 00:35:08
Transaction involved in the city. 00:35:12
I would recommend against doing that, period. 00:35:15
It's allowed under Utah Loud. 00:35:20
But the disclosure rules, they have to occur at least 10 days before you agree. 00:35:21
To do that. 00:35:27
Or 10 days before you receive compensation, whichever of the two happens first. 00:35:28
And what I found is. 00:35:34
Folks that do that. 00:35:37
Tend to not think about. 00:35:38
Violation. 00:35:42
If any of the things on the left. 00:35:46
Occur in addition to the written disclosure. You have to make an oral disclosure during the open meeting. 00:35:48
And before the topic is discussed or is decided. 00:35:55
As in the Gemini. 00:35:58
And next slide? 00:36:00
The police would be. 00:36:03
Things that you. 00:36:04
Can but shouldn't do. 00:36:05
You will receive private controller protected information. You cannot disclose or improperly use it. 00:36:09
You can't use your office for. 00:36:15
Privilege or economic gain? 00:36:18
You can't. 00:36:20
Knowingly receive accepted secrets. Was it a gift? 00:36:22
Or anything tan out to a gift. There is an exception for that of. 00:36:26
One time gift under $50.00 so if you were to attend the lunch or something like that. 00:36:30
Less than $50. 00:36:36
You would not always have to excuse yourself. 00:36:39
Product cover that work. 00:36:42
Or that kind of a gift. But be careful about the source and the timing. 00:36:44
And then again, you can't be paid to help someone with. 00:36:49
City was unscathed without. 00:36:52
Next slide. 00:36:55
And I think that's it. I have a few examples in here that's similar to things. 00:36:58
Talked about four SO. 00:37:02
Spend a lot of time on it. 00:37:04
Now we'll have to. 00:37:11
Photographs and for the end of January. 00:37:14
Narrative puts it on the website. They have to be posted. 00:37:17
When the links will come blue? 00:37:20
So. 00:37:29
Solution now. 00:37:30
Available to public on our website. 00:37:32
I won't be those done before the end of January. 00:37:34
We'll make sure that let's do this. 00:37:39
I'll go through these really quick, but then, then, so if you're sending out the construction company, they've submitted a bid on 00:37:42
city project, they cancel about to approve the contract with the next meeting, what should you do? 00:37:49
This is not always. 00:37:56
Straight violation of the ACT. We don't. 00:37:58
All beyond her siblings out commingled business interests with our siblings but. 00:38:01
Get the optic cover are really really poor. 00:38:06
If you were to swap a sibling or a spouse or for a dependent. 00:38:08
Child or something like that. Then it would be a direct. 00:38:13
Conflict, but the Act would prohibit this kind of thing that would require disclosure, certainly before you. 00:38:17
The actor considers. 00:38:24
Council member, I would recommend. 00:38:26
Involving yourself in. 00:38:28
Something like that. 00:38:30
If a friend offers you tickets to the Jazz, thank you. 00:38:32
There. 00:38:36
Zoning application. 00:38:37
Deny, deny, deny request. 00:38:40
Don't accept the tickets. 00:38:43
I'm not sure you can even buy a desk to get $450 any longer. 00:38:45
Even if you sit in the very tippy top. 00:38:49
Of the center so. 00:38:53
Those kind of gifts would be almost at work we have. 00:38:54
As a council. 00:38:58
Where this can sometimes get sticky for city councils is. 00:39:00
If you have a long time friend that also is a city resident. 00:39:05
That would offer you a ticket and if before you were a council member that would be a normal routine thing. 00:39:09
I know I have a list of people I have. 00:39:15
Something or. 00:39:18
And again, I can't make the phone my close friends, relatives. 00:39:20
Use it and it's just that. 00:39:26
Courtesy, right? We don't want to waste it. 00:39:28
What's going on? 00:39:31
Now that you're getting elected office, that can be a little. 00:39:34
You didn't have to think about that scenario where I. 00:39:38
Where we had a sweet. 00:39:42
Not a movie I don't have any more. 00:39:45
Here, doesn't use that sweet every now and then. 00:39:48
And it came a day where no one had taken. 00:39:51
That it was a day. 00:39:55
Tough to fill. 00:39:57
And so I thought, well, this is going to go to waste so. 00:39:58
I don't afford to face when but some of the. 00:40:01
Alright guys, give me a minute. There was some. 00:40:04
Wait a minute, a little bit. 00:40:06
It's not. 00:40:10
Just. 00:40:12
But if that. 00:40:16
And it became a little uncomfortable. Yeah. That is a hard thing, yeah. 00:40:17
$150.00 a ticket. 00:40:20
Per individual. 00:40:22
Massey. 00:40:27
Right, it was my invitation as opposed to. 00:40:28
Then can import me to raise salaries or something that. 00:40:31
You know so. 00:40:35
You have no like. 00:40:52
Yeah, just think through in your mind beforehand. 00:40:59
Of you know, do they or could they have? 00:41:03
Business before the city. 00:41:06
Before you accept your gift from somebody. 00:41:08
If you if you have a. 00:41:10
You know, a long time family friendly. 00:41:13
You have no. 00:41:15
Reasonable expectation that they would ever have anything in front of the city. 00:41:17
I think that's fine. 00:41:22
Have a lot of seafood. 00:41:24
If you're the customer. 00:41:26
Would that be a case? 00:41:29
The national plan, for example, that is in Holiday. 00:41:32
Or something like that. There's not. 00:41:35
Nothing related to anything. 00:41:39
I think the answer would be the same, I think. 00:41:41
Who they have? 00:41:46
So think of whether the city would regulate any aspect of their business. 00:41:47
I live with financial planning like they're not. 00:41:51
Who were restaurant or some kind of business right in the city? 00:41:54
Some of the. 00:42:00
Yeah, so. 00:42:08
Can we just not do stuff? 00:42:11
It can be hard, right? Especially if there's a friend. 00:42:18
Like you would vacation together? Yeah. And you would go to each other's. 00:42:22
Well, there's a doctor, so they have a cabin. We're not developers, so we don't forget. 00:42:26
Document and be careful. 00:42:34
Once you're in the public office. 00:42:37
I was just. 00:42:41
Keep myself from anything. 00:42:43
Facebook we also sometimes raise campaign. 00:42:47
We should talk about that because there are carve outs for me. 00:42:52
So you you could. 00:42:56
Lawfully. 00:42:58
Receive a campaign donation from somebody that. 00:42:59
Has business ending. 00:43:02
For the city. 00:43:05
There are disclosure requirements for that. 00:43:06
I would urge you to be careful about the timing. 00:43:09
And when and how you receive those kinds of things like? 00:43:13
I have unfortunately seen. 00:43:16
People accept donations from. 00:43:19
Instruction. 00:43:22
I used to do a presentation where I had a bunch of news clubs in it like. 00:43:24
I didn't like it because. 00:43:28
They didn't want to embarrass anybody there. 00:43:29
Unwittingly done something like that, there was a. 00:43:32
Board member at UTN years ago. 00:43:34
Was running for mayor. 00:43:37
In the city. 00:43:39
State and they received the donation of their campaign that was from. 00:43:41
Company at the next. 00:43:46
UTA board meeting. 00:43:47
It's up for approval. 00:43:49
This person running for mayor didn't realize that. 00:43:51
They just, you know. 00:43:54
They didn't connect the dots or even understand it. 00:43:56
They weren't aware of what was going to be on the agenda. 00:43:58
The other meeting. 00:44:03
And put it two and two together. 00:44:05
And pay donation here and that. 00:44:09
The decision here was. 00:44:11
Really that not look for them? 00:44:14
You know a colleague that took that to the press and. 00:44:17
And that will come up this year. 00:44:21
So. 00:44:28
I think the best solution for that is as much as you can. 00:44:30
Help the city attorney or have conversations with the mayor about. 00:44:34
You know what's on the agenda the next year. 00:44:38
So if you have somebody approach you for a campaign donation and not something somebody you've known before. 00:44:40
Regular donation that you receive year after year. 00:44:47
Then it may be worth doing a little bit of research at it. 00:44:51
Those optics. 00:44:57
Considerations and if you think about. 00:45:00
We can help protect you. 00:45:02
And I'll walk you through that. 00:45:04
Accept it and refuse yourself or you. 00:45:06
You know, acknowledge it and handle it a lot of way. 00:45:09
Great question. 00:45:14
I think I'll stop there. The rest of the examples are. 00:45:15
We've talked through. 00:45:19
Most of the issues that come up in. 00:45:22
Well, a lot of this stuff too. 00:45:24
I think the person involved will have a question about it, and I think the wise thing to always do is call. 00:45:27
Talk or Jamie, Pennsylvania. 00:45:34
I've got this issue depending on what you think I should do. 00:45:37
Yeah, well, I think it's always best to just what had happened to it. 00:45:41
You've reviews of. 00:45:46
Eliminate, you know, separate yourself from the issue. 00:45:48
For most of the issues with the state law required. 00:45:52
Then you can't accept. 00:45:58
There are some circumstances where you can't. 00:46:02
So in Canada, but we can walk you through it. 00:46:04
Our goal will always be, it will always be a signal. 00:46:07
You say and make sure that you're advised so that you can. 00:46:11
Respect your office. Respect your. 00:46:16
Private obligations. 00:46:18
Thanks, Jane. Appreciate it. 00:46:28
I think that's it for other business any. 00:46:33
Anything. Just a reminder we've got. 00:46:36
History, like my people are interested. They're going to. 00:46:41
Hey Cortana, talk about the. 00:46:44
Carlites which watch. 00:46:48
Monastery. 00:46:52
Monastery right here. 00:46:54
Holiday with. 00:46:57
Yeah, yeah. 00:47:02
And there's an interface. 00:47:04
Anything else coming up the. 00:47:08
Other than legislature? 00:47:10
OK, so we do have closed session. Who do we? 00:47:15
Who are we intending to attend this closed session? 00:47:18
OK, we'll take a motion to go into closed session and. 00:47:27
Invite fellowship heart attendee will have to. 00:47:43
Thanks everybody for coming. 00:47:47
Through. 00:47:51
Yes. 00:48:07
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Transcript

Event transcript
Such a different role-playing games that aren't Dungeons and Dragons. 00:00:00
And it's for teens and adults. 00:00:04
It starts on the 25th. 00:00:06
And it'll be in six week increments. So when you sign up, you'll sign up. 00:00:08
To do the whole six weeks of whichever game they're doing, then they'll be a little break and then we'll try a different game. 00:00:13
So she's the one that you like where you can come to all of them. 00:00:18
The first one is going to be Star Wars Edge of the Empire and it should go from 1:00 to 5:00, so time commitment. 00:00:21
But and it would be every every Saturday from January 25th through March 1st. 00:00:30
The other things we've got going on that are outside of all of the usual programs that happen all the time. 00:00:37
We have a Maker Monday happening on Monday, February 3rd from 3:00 to 6:00 where you can make the Valentine's Day card with our. 00:00:42
And on the 6th of February, we're going to have a blood drive from 1:00 to 7:00. You can sign it through your. 00:00:49
And that's going on at the library. 00:00:55
Is a paper and vinyl cutter. 00:00:59
So. 00:01:02
Connect the computer and we'll cut out fancy things for you so it looks like you made this really awesome thing to spend a lot of 00:01:04
time. 00:01:07
Only it doesn't take a lot of time. 00:01:10
The blood pressure is on February 6th. 00:01:17
He just gave a lot of blood. 00:01:20
I think Megan. 00:01:27
Oh yes, I saw that. I thought they did really well so. 00:01:32
Hey, Congrats on your hold on. 00:01:39
What was it? I was just reading this in the journal. 00:01:43
You understand that? 00:01:47
'S great. 00:01:50
OK. Thanks, Tracy. Appreciate it. 00:01:58
Hey, next, who's ever next for public comment? 00:02:02
I did have a comment. 00:02:21
Well, we're not. We're not really that mean. 00:02:26
Fair is weird, I was on 39 myself. 00:02:35
And you also got. 00:02:42
Sidewalk conditions on 3900 S and areas around there. 00:02:57
That and. 00:03:02
I was there and. 00:03:05
And had an active Walker. 00:03:08
I would say around the city and. 00:03:11
The only option is. 00:03:14
I walk along 3900 S. 00:03:17
It varies completely. 00:03:20
Traffic heavy. 00:03:22
And in that. 00:03:24
I put. 00:03:27
To follow along with but. 00:03:30
It just shows the area of the northern hall. 00:03:33
It snaps out the sidewalks. 00:03:37
And there is a. 00:03:40
If you sign up that are there are not connected. 00:03:42
Compared to. 00:03:46
Holiday, I would say that have a vast network of sidewalks as well. 00:03:48
Access to open space. 00:03:53
And public. 00:03:54
There that you go and recreate within the city. 00:03:57
So is this the West of the high school? 00:04:00
Yes, the rest of the high school. 00:04:05
Gotcha. OK. That's an area that. 00:04:08
Not getting back and forth but. 00:04:11
An area that we're looking at. 00:04:13
Include some point left. 00:04:16
That that that's part of. 00:04:19
We approved we did from the high school up to 2:15 when we looked that so. 00:04:22
Yeah, we'll forward that to, probably should forward that to Jared. 00:04:26
And put that on the list because we are starting to improve some of the sidewalks because we're on 2700. 00:04:30
East and so, yeah, good to know. 00:04:36
And I want to say that there is currently any lighting there along that road. 00:04:39
Time when you have to go out. 00:04:46
It's probably dangerous. 00:04:50
Walk along there and. 00:04:52
It's super dark and I think there's one crosswalk across the road and. 00:04:55
Another time, there's no flashing lights, so. 00:05:01
Making like a desperate dash across the road. 00:05:05
Hoping. 00:05:08
That there's no learning for on traffic. 00:05:11
You're in the right spot at the right bed. 00:05:20
Perfect. 00:05:25
Walk through that story. 00:05:27
That would be great too. It shows all the holiday JS data. 00:05:31
That should be. 00:05:34
I think. 00:05:36
Is this your district net so you know? 00:05:38
Fitness district and then we'll pass through a city engineer and we'll take a look. 00:05:41
Hey, hey, Cortana. 00:05:46
Questions before I. 00:05:54
I sent an e-mail to Drew and Jonathan. 00:06:02
2867 E. 4000 S. 00:06:07
And I have said some questions about. 00:06:12
The speed down that street. 00:06:15
All the way from. 00:06:17
Plus that's Drive and 23. 00:06:18
The big seat L. 00:06:21
There's a crosswalk with some flashing lights. 00:06:23
And then once you get past that 711, there's no more. 00:06:27
All the way up to the park. 00:06:31
You have to go. 00:06:33
Northside. 00:06:34
Period if you were to walk. 00:06:36
Coming down that street, though? 00:06:41
It's not uncommon to see people going 50 or 60 miles an hour. 00:06:44
Both up and down. 00:06:49
So I was wondering if there's anything or any plan? 00:06:52
To control speed. 00:06:55
On that street. 00:06:58
Umm, well. 00:07:03
Typically, so we don't typically will get in a back and forth during public comment and. 00:07:06
Hangover Will you know the cheats here somewhere? 00:07:12
We'll pass that along to him and and. 00:07:17
We do pay well and I'll just say we do pay a lot of attention to that particular area. 00:07:21
Especially with your existing. 00:07:28
When the school's going. 00:07:32
Session We do have a speed monitor I think we placed there as well as the flashing lights that went in. 00:07:34
7-8 years ago that we got the back end. 00:07:40
But you not said we couldn't. 00:07:43
So we do realize that there's an issue there. We have done some medication there. I think a lot of it is because. 00:07:46
The sweetness of that field coming off of 3 white people. 00:07:53
Forget how fast. 00:07:57
Right. 00:07:59
Yeah, yeah. 00:08:03
Is there anything we can do? 00:08:08
Crosswalks. 00:08:11
Roundabouts. Another option where you put a physical barrier so they can't just. 00:08:13
Coast down. 00:08:18
That street. 00:08:20
Yeah, but that would be tough, especially that's exactly the state Rd. 00:08:23
So. 00:08:29
We just have to take a look at it and see. I'm not sure there's a whole lot we can do about it. I know we got to stop light there 00:08:33
and move it across the. 00:08:36
West of the nuclear. 00:08:41
Yeah. 00:08:45
So just increasing portion probably the best we can do on that. 00:08:48
Where are you in chat with? 00:08:52
State brother, should I go to one of these the state? 00:09:01
You could. 00:09:05
We just have statements too. 00:09:11
Reconfigurable. 00:09:17
OK. 00:09:19
All right, there being no further public comment or close public comment, the only item we have for both item one before. 00:09:26
Adoption of appointment of mayor Pro Tem a very popular and she has three. 00:09:33
To fulfill that role, if there's no objection, I'd love to just take a motion on that. 00:09:39
Equivalent resolution 25 five. 00:09:45
We have a second. 00:09:55
Councilmember Brewer. 00:10:00
Sounds sort of bothered him, yeah. 00:10:01
Yes, yes. 00:10:04
Yes, Sir, just. 00:10:06
Assassinated. 00:10:11
All right. 00:10:16
That's all we have. So we just need a quick motion to recess and we'll just go right in work session and transition. 00:10:18
Now the assistant council making handling. 00:10:23
Motion second all in favor say aye aye. Any opposed? 00:10:26
And we're recessed and we'll go. 00:10:32
Okay, I didn't mention. 00:10:34
We actually do have closed session tonight, just FYI. 00:10:41
Session. I'm not sure. 00:10:46
Umm, and we're going to handle all these items first. She's got another commitment she's got to get to. So if that's OK, we'll go 00:10:49
to. 00:10:52
I believe the P&F. 00:10:57
Which is the review of retrieval which is in the packet. 00:10:59
And the legislative update process? 00:11:03
She apologized for not being here since for her. 00:11:10
But as a. 00:11:13
Preparatory point, We wanted to share the progress that's been made on the 2024 retrieval that you said last year. 00:11:15
And it's a pretty detailed list. I'm not going to read it, but I do want to just point out a couple of Corrections. In case you're 00:11:21
wondering, there's a couple of the fingers. 00:11:25
In priority three and bullet .6. 00:11:29
And very often since it says that the 24. 00:11:33
State legislative session. 00:11:36
Another thing that got cut off that I just wanted to highlight in case you had a question in priority five. 00:11:53
Talking about the efforts to activate the village project. 00:11:59
At the Pioneer. 00:12:02
And our CI did a great job quitting with the local businesses in the area to develop a video games and make sure that folks that 00:12:04
are coming to our event also. 00:12:08
Maybe go shopping or grab something to eat at the local businesses. So. 00:12:13
That's what that Cliff finger that not cut off as well. So just in case those are two questions on your mind, but I think what 00:12:17
you'll see overall is. 00:12:21
I located copy progress on about 85 to 90% of the cold that you said. 00:12:26
And we're not done. I think there will continue to be work that will be families. And when you have your retreat this year, we 00:12:31
will revisit you and will continue with. 00:12:36
Support you and. 00:12:43
Are there any questions you have? Any of these? Again, I don't want to read it. 00:12:46
Summarizing all the good work that our staff here. 00:12:50
So I was actually. 00:12:57
I was actually impressed with. 00:13:00
We're at the halfway point. 00:13:03
And I'm actually impressed with how much. 00:13:06
Progress we've made and a lot of these already still have 1/2 year left I guess. 00:13:08
The only question I have to count is there. 00:13:12
Something in particular you would like to have to focus on as we enter the second-half of the fiscal year is there? 00:13:16
I think. 00:13:26
I mean like like that is that a lot of our tides will be. 00:13:27
One of our types can be taken on. 00:13:30
City Hall project and Springleaf project going forward next. 00:13:33
That'll probably give us plenty to do as we enter the budget season as well. 00:13:37
But yeah, I mean I. 00:13:42
I don't. I printed out one through it I thought. 00:13:44
So kudos to staff. 00:13:50
And that's virtually the part because we're fully staffed with incredible people. 00:13:52
So. 00:13:55
Pretty full summary. 00:14:08
And I wanted to also set the date for your 2025 session. 00:14:10
So we have a couple of dates that are on Thursday in February and then a couple of auction around. 00:14:16
So right now, I believe you have a council meeting scheduled on February 13th that we could swap that. I'm sorry, OK. 00:14:25
So under 15th, which is a Thursday, we could schedule the retreat at night. We don't have council. 00:14:33
We could do the retreat on the 20th and then you could move your City Council meeting some other Thursday. 00:14:39
Or we could do March 6. 00:14:45
We're trying to get it. 00:14:47
Take the retreat hands up before we go to the National Media Cities Conference. 00:14:49
For Saturdays we could do February 8th or. 00:14:58
Totally. 00:15:05
So I guess that that the first question is with the. 00:15:06
I think we've got plenty of Thursday options, but with the council preferred to carve out a Thursday night or would you prefer to 00:15:10
carve out a Saturday morning? 00:15:14
Periscope before a long property. 00:15:25
Yes, yeah. 00:15:30
Five day break. 00:15:32
That works. 00:15:43
On normal time I think. 00:15:50
Here we can discuss that, but I think. 00:15:52
Want to bring in any staff? 00:15:56
Let me talk to her. We'll we'll just. 00:16:07
We'll figure out the logistics of if we want to start early and then take a dinner break. And I keep going. 00:16:10
But I'd say maybe carve out like 4:00 on. 00:16:17
And I'll send you guys a. 00:16:25
Reminder. 00:16:30
All right. 00:16:32
So Viking years. 00:16:38
We work with the categories as we just talked about, and they communicate with our legislators. We also have a. 00:16:40
Master calendar where we staff anymore pills? 00:16:47
And many more notes. 00:16:51
And if you'd like, I can add you to that team if you want to have access to that spreadsheet. 00:16:52
If you'd rather just have. 00:16:58
An update you will be getting. 00:17:00
You're probably your senior manager, but I'm happy to add you to. 00:17:01
They cannot access to the spreadsheet. 00:17:07
We are also going to be having. 00:17:09
Listening sessions here on Monday so when you tell me different towns. 00:17:12
There's Legislative Policy Committee. 00:17:16
We don't have to go to the catalog, we can actually just participate. 00:17:18
He, you know, so he'd like to come here in this room. 00:17:22
We're going to be in the group. 00:17:26
Your own lunch if you like, and we'll just turn on the TV and. 00:17:28
Specialty powder. It's a great overview of news. 00:17:33
Issues and. 00:17:37
Conversation, just to kind of have context with some of those. 00:17:38
That are coming out. This is the weekly Monday. 00:17:41
Weekly and every Monday. 00:17:44
This next one starts at 12:15. They have your start time, but because they're trying to schedule for what's going on on the hill. 00:17:45
They usually they try to stick to an hour, but when you really come into the session. 00:17:53
If you can come rosy. So if you have other experiments that. 00:18:00
And if you were just by Stephanie, you know, or I can send a calendar invite if you'll accept it just so if we do have a quorum, 00:18:03
we can notice it just so we're. 00:18:07
Minneapolis, MN. 00:18:12
So we can't just like. 00:18:16
So it works out in that. 00:18:18
It might be better if you have a hand and then another option to you. You can always purchase online and watch from. 00:18:20
And then sometimes it lacks context. He thinks everybody's in his own head and he's got context. 00:18:35
Context of. 00:18:46
What the heck is? 00:18:48
The first one is this Monday at 12:15. 00:18:53
Thank you. For the holidays, there's a couple of holidays are we doing session so usually they would try. 00:18:56
After so like right after my research and David usually don't have it on. 00:19:01
I noticed that this. 00:19:13
First couple of weeks. 00:19:22
It's right. It's right with my shirt. So I gotta get things set up and then I can look, I've got things set up and I can just. 00:19:23
Compared to rush over this semester so. 00:19:28
Give me a couple of weeks later. 00:19:33
All right, All right. Well, thanks, Holly. 00:19:41
I'm here. 00:19:48
OK, well. 00:19:50
We're going to get back on. 00:19:52
Schedule here. 00:19:54
And talk about the front training checklist. This is Christians. 00:19:56
Better be good Christian, I'll get. 00:20:00
Right. So this is in your packet. This is kind of storage you can go through every year. 00:20:04
So this should look pretty familiar. The progress has happened. 00:20:17
Every year is established by the auditor in 2020, and the goal with it was really just to start a conversation around internal 00:20:21
controls. 00:20:25
And around, you know, promoting fraud awareness and trying to get cities to a better place because I think around that time would 00:20:29
have been a lot of situations where there were drug. 00:20:32
Umm. So the first thing I want to address is last year we were around. 00:20:37
With our score, we're at 320 out of 395 this year. Three 40s or a little better. 00:20:41
But I am going to group on is we're now promoting for our hotline on our website. 00:20:46
Which was really easy to implement. 00:20:50
To protect us. 00:20:53
There's a few items on this list there can be difficult for us to achieve. 00:20:55
The major one being the internal audit function we really just don't have. 00:20:59
Something like that would be neat. 00:21:04
You know, auditing myself, so that'd be kind of difficult. 00:21:06
Yeah. 00:21:13
Yeah, yeah. So you have not committed now, which is great. 00:21:16
Other things I want to dress on this. There's one thing that's probably the most relevant to the Council is that. 00:21:19
You look at item 5. 00:21:24
We're supposed to go through training within the first four years of your. 00:21:26
Term, so if you haven't done that in a new cast member. 00:21:31
That's all I want to ever. 00:21:34
Just the main take away, we're in the low category and. 00:21:38
We'll probably never get a perfect slope, but there are a few things we can still. 00:21:42
Yeah, Yeah. I think I looked at it. I think we. 00:21:50
Right at 355 S. 00:21:55
Yeah. 00:21:58
I know, I know. A couple years ago I brought this up that concerned me that. 00:22:01
We I seen this. 00:22:07
Seems like there's a lot of cash coming to Jackie. 00:22:10
And I know a lot of that is going to waste. 00:22:14
Transition to credit cards and actually got into the 21st century. 00:22:18
Are Theresa taken by cash or very well? 00:22:23
Very. So it should not. 00:22:28
Credit cards. 00:22:29
Most of those things. 00:22:32
OK. So we've kind of eliminated that piece of it. 00:22:33
OK. Yeah, I've heard the largest cash. 00:22:37
Transaction that we had is the 4th of July. We do the breakfast most of the year. We haven't worry about that though, because 00:22:40
that. 00:22:43
That's kind of a controlled environment where you got a few people there. There's kind of an internal audit function. Yeah. And 00:22:46
last year when we did, I think it was me and Holly were all accounting episodes together. So yeah, it was just. 00:22:53
He's had a lot of cash that came in, you know. 00:23:01
You know, business license, permit and stuff. 00:23:06
Somebody transition that out. 00:23:13
OK, that's it. That's it. 00:23:18
Oh man. 00:23:21
So easy. 00:23:29
Okay. 00:23:42
Council policies. 00:23:44
Oh, that's gonna be. 00:23:47
And your property is the council policies. 00:23:48
We just provide them every year to see to kind of. 00:23:52
We do. If there's any changes you want to make, it's more kind of a reminder. 00:23:55
Of everything exceptions you. 00:23:59
We need to make changes to my tomorrow. 00:24:02
We just we just did update the 2023 some of them so. 00:24:06
Before just kind of a reminder. 00:24:13
I did wonder on the Council Travel section 3.2. 00:24:16
Does the Council intention adopt A budget that will allow health for no more than two council members to attend the National 00:24:20
Convention? 00:24:23
I think you understand budget. 00:24:27
OK, then I'm one of them before. 00:24:32
Council travel budget had a fund balance. 00:24:48
We did not. 00:24:52
We don't know what we're spending the city's money doing, that kind of stuff. 00:24:55
Yeah, I didn't see. I mean, I went through the right thing. 00:25:05
I think the point was to have the council be reminded of what the council policies are and see if there's any. 00:25:07
Issues we wanted to. 00:25:13
The steps are changed you want to make. 00:25:15
Well, I skipped all over the place. I just noticed that I didn't get the name, but it's because I wanted to take the best for last 00:25:22
so everybody be focused. 00:25:26
Is that everything except for ethics and concept of interest? 00:25:31
We are. 00:25:35
Only one. 00:25:46
Well, I'm going to be fast. This is. 00:25:56
You all have seen this presentation or a version of this presentation before, but you're required every year to go through an 00:26:00
update. 00:26:03
So the presentation is largely in your pocket as a resource. 00:26:08
And I'm not gonna spend a lot of time reviewing it. So what's happening? Get ready, because you're going to be like. 00:26:11
OK, I'm ready so. 00:26:17
You're familiar with this. All meetings are open unless they're closed. 00:26:20
So many times there's a quorum of you all together that you have to pull this up and meeting notices about the meeting. 00:26:24
The quorum is. 00:26:32
The same rules apply everywhere. 00:26:36
Your meeting requires 24 hours notice. You have to have an agenda you have. 00:26:50
Publish your agenda. 00:26:54
You have to post your name on another circuit meeting. This is certainly very takes care of all of that. 00:26:56
Next slide. 00:27:01
One of the contacts again on an issue here next slide. 00:27:04
You are allowed to hold electronic meetings. 00:27:08
You have a policy in place. 00:27:11
Now we're required to have an anchor location. That wasn't always the case. 00:27:13
But we're past that, thankfully and. 00:27:19
Don't have to do that. And then after every meeting you have to keep it minutes. 00:27:21
The Redman that's have to include. 00:27:26
These things, it's essentially a summary of the things that are active on. 00:27:28
And comets that are majoring in. 00:27:33
You have to keep a recording at the meeting. The recording is retained prominently. 00:27:36
There's a complete record of the. 00:27:41
And it's only certain closed sessions where you don't keep. 00:27:43
Closed meetings require a 2/3 vote. 00:27:48
You have to meet the subject matter requirements if you want to collect. It will show the. 00:27:51
Most frequent ones, but those that you almost often use are. 00:27:56
Personality type discussions, so individual character. 00:28:00
Personal confidence. Physical mental health of an individual. 00:28:03
Litigation and then certain real property transactions so that you could. 00:28:07
Preserve people who get good commercial terms. 00:28:11
You can discuss and handle during a closed session. 00:28:14
Next slide. 00:28:18
This will come up from time to time if you have a vacancy in the Council and you have to conduct. 00:28:22
Review of applicants for that vacancy. Those interviews have to occur and open. 00:28:27
Meaning they can't really close any. 00:28:32
If you're hiring. 00:28:34
You're a SAT member of the city. 00:28:36
You can conduct those kinds of interviews during the closed session. 00:28:37
Closed meeting. You have to record. 00:28:44
Most closed meetings the exceptions or character confidence of. 00:28:47
An individual security measures and if you do close the meeting for those purposes that you. 00:28:51
The sheriff's left. 00:28:57
Next slide. 00:29:00
Emergency means are allowed. There's no definition in the code, so it is a little bit of a rule. 00:29:01
When you do and don't. 00:29:09
Call emergency meetings. 00:29:10
I have only seen a handful of emergency needs in my career and. 00:29:13
One of them was a tree fella. City Hall. 00:29:17
And they had to repair the roof before the weather got bad. 00:29:19
And then another was a severe weather event. 00:29:23
To get resources. 00:29:26
So they do happen. They don't happen. 00:29:30
I think as long as you. 00:29:34
For things that are true emergencies here. 00:29:36
One of the tricky points on the ACT is if you have the chance of meeting on social gathering, so if you all run into each other. 00:29:42
At a concert, that's fine. 00:29:50
If you all gathered together to. 00:29:51
Look at a project together, work together. 00:29:55
To make sure that that was. 00:29:58
Really good example of your conversation to see. 00:30:01
Months ago about. 00:30:04
Illegal city and town. 00:30:06
Meetings and just making sure that. 00:30:07
If you have a quantum president. 00:30:10
Form. 00:30:12
Yeah, that's perfectly fine. 00:30:14
If it wasn't noticed and we would probably change that before people show up. 00:30:16
Who have to discipline. So that's right, you have to. 00:30:22
Yeah, there are ways to deal with that. 00:30:27
Same in play, right? Who do you see is? 00:30:32
Keep going to the next slide. There are criminal families for violating the act and then we already had a training a few months 00:30:37
ago on electronic. 00:30:41
Communication, so I'm not going to. 00:30:46
Questions. I'm happy to. 00:30:48
Remind me like if I. 00:30:50
If I wanted to text. 00:30:53
Members of the council and it involved me and three of the council members of the quorum. 00:30:56
Does it mean it's still? 00:31:04
He it's still brand level regardless of what it's called. 00:31:06
The public record, whether it's. 00:31:11
So it can be a violation of the open public meeting that and the public. 00:31:13
OK. That would be available. And in fact you you saw that. 00:31:17
Salt and it's a little more women creating. 00:31:21
And had big deal arguments about whether they're closed. 00:31:24
And there was some name home to be attached during the. 00:31:29
And it included the full body of the. 00:31:33
School board meeting was a pretty clear violation of the act. 00:31:37
But also a record so. 00:31:42
Bulk violence and. 00:31:45
So what I would recommend is if it's about the substance of your American, everybody's on the message. 00:31:49
Feel off, you know. 00:31:56
If the conversation is. 00:31:58
When is everybody available? 00:32:00
That's probably fine. 00:32:03
Because you're talking about when you're going. 00:32:05
But if it then turns into. 00:32:10
Well, does anybody have? 00:32:12
Any thoughts on general item C? 00:32:14
When we meet, then you have to hit boss and have our conversation. 00:32:17
Yes. 00:32:26
To our conversations. 00:32:28
That's right. 00:32:31
Record hits, and that's changed during the meeting. 00:32:33
Yeah, any any message you exchange about. 00:32:38
You about City Council? 00:32:43
Business or functions would be a public record. 00:32:46
Text messages are not required to be retained forever. So Stephanie puts you over. She's a records officer. She'll put her 00:32:50
retention schedule. 00:32:54
And there are different schedules for different types of. 00:32:59
Communications emails are typically viewed as more permanent. 00:33:04
That text messages and things like that or transitory. 00:33:08
If your phones are like mine, I don't have a loaded. 00:33:12
Memory text messages saved on your phone off the cloud. 00:33:15
So I have my phone set where every few weeks it's automatically deletes whatever. 00:33:19
Is all and if those. 00:33:24
Messages are deleted on that. 00:33:26
Schedule typically. 00:33:28
That's why the record search would be those. 00:33:30
Messages that you have. 00:33:34
Wonderful. 00:33:36
If you have that kind of request. 00:33:38
I think it's a healthy practice if you're. 00:33:40
Able to do it too. 00:33:42
Have their phone routinely clear things out so they don't have. 00:33:44
Worry about that she wants. 00:33:48
We'll touch really quickly on ethics. 00:33:53
The applicable laws against losses and employees that exactly the establishes the minimum standards it. 00:33:56
Tells you how to disclose. 00:34:02
Potential or actual? 00:34:05
Ethics concerns or conflicts and. 00:34:07
As the churches. 00:34:11
Infections to the middle elected officials. 00:34:14
Congratulations. 00:34:17
A dozen before. 00:34:20
And let's see a portion of reality public service with that. 00:34:23
Real consequence if you don't. 00:34:27
So if you go to the next slide. 00:34:30
Their disclosures required in certain situations, so if you are. 00:34:34
Doing work that relates to a business regulated by the city. 00:34:40
If you yourself are doing business with the city. If you have a company. 00:34:47
Centrists and. 00:34:51
Submitting a proposal for something. 00:34:53
You would have to disclose that. 00:34:55
If you have a personal interest or investment. 00:34:57
Back device and transaction you have to disclose that. 00:35:00
And then there are very unique disclosure requirements if. 00:35:04
You agree to help or buy some of your. 00:35:08
Transaction involved in the city. 00:35:12
I would recommend against doing that, period. 00:35:15
It's allowed under Utah Loud. 00:35:20
But the disclosure rules, they have to occur at least 10 days before you agree. 00:35:21
To do that. 00:35:27
Or 10 days before you receive compensation, whichever of the two happens first. 00:35:28
And what I found is. 00:35:34
Folks that do that. 00:35:37
Tend to not think about. 00:35:38
Violation. 00:35:42
If any of the things on the left. 00:35:46
Occur in addition to the written disclosure. You have to make an oral disclosure during the open meeting. 00:35:48
And before the topic is discussed or is decided. 00:35:55
As in the Gemini. 00:35:58
And next slide? 00:36:00
The police would be. 00:36:03
Things that you. 00:36:04
Can but shouldn't do. 00:36:05
You will receive private controller protected information. You cannot disclose or improperly use it. 00:36:09
You can't use your office for. 00:36:15
Privilege or economic gain? 00:36:18
You can't. 00:36:20
Knowingly receive accepted secrets. Was it a gift? 00:36:22
Or anything tan out to a gift. There is an exception for that of. 00:36:26
One time gift under $50.00 so if you were to attend the lunch or something like that. 00:36:30
Less than $50. 00:36:36
You would not always have to excuse yourself. 00:36:39
Product cover that work. 00:36:42
Or that kind of a gift. But be careful about the source and the timing. 00:36:44
And then again, you can't be paid to help someone with. 00:36:49
City was unscathed without. 00:36:52
Next slide. 00:36:55
And I think that's it. I have a few examples in here that's similar to things. 00:36:58
Talked about four SO. 00:37:02
Spend a lot of time on it. 00:37:04
Now we'll have to. 00:37:11
Photographs and for the end of January. 00:37:14
Narrative puts it on the website. They have to be posted. 00:37:17
When the links will come blue? 00:37:20
So. 00:37:29
Solution now. 00:37:30
Available to public on our website. 00:37:32
I won't be those done before the end of January. 00:37:34
We'll make sure that let's do this. 00:37:39
I'll go through these really quick, but then, then, so if you're sending out the construction company, they've submitted a bid on 00:37:42
city project, they cancel about to approve the contract with the next meeting, what should you do? 00:37:49
This is not always. 00:37:56
Straight violation of the ACT. We don't. 00:37:58
All beyond her siblings out commingled business interests with our siblings but. 00:38:01
Get the optic cover are really really poor. 00:38:06
If you were to swap a sibling or a spouse or for a dependent. 00:38:08
Child or something like that. Then it would be a direct. 00:38:13
Conflict, but the Act would prohibit this kind of thing that would require disclosure, certainly before you. 00:38:17
The actor considers. 00:38:24
Council member, I would recommend. 00:38:26
Involving yourself in. 00:38:28
Something like that. 00:38:30
If a friend offers you tickets to the Jazz, thank you. 00:38:32
There. 00:38:36
Zoning application. 00:38:37
Deny, deny, deny request. 00:38:40
Don't accept the tickets. 00:38:43
I'm not sure you can even buy a desk to get $450 any longer. 00:38:45
Even if you sit in the very tippy top. 00:38:49
Of the center so. 00:38:53
Those kind of gifts would be almost at work we have. 00:38:54
As a council. 00:38:58
Where this can sometimes get sticky for city councils is. 00:39:00
If you have a long time friend that also is a city resident. 00:39:05
That would offer you a ticket and if before you were a council member that would be a normal routine thing. 00:39:09
I know I have a list of people I have. 00:39:15
Something or. 00:39:18
And again, I can't make the phone my close friends, relatives. 00:39:20
Use it and it's just that. 00:39:26
Courtesy, right? We don't want to waste it. 00:39:28
What's going on? 00:39:31
Now that you're getting elected office, that can be a little. 00:39:34
You didn't have to think about that scenario where I. 00:39:38
Where we had a sweet. 00:39:42
Not a movie I don't have any more. 00:39:45
Here, doesn't use that sweet every now and then. 00:39:48
And it came a day where no one had taken. 00:39:51
That it was a day. 00:39:55
Tough to fill. 00:39:57
And so I thought, well, this is going to go to waste so. 00:39:58
I don't afford to face when but some of the. 00:40:01
Alright guys, give me a minute. There was some. 00:40:04
Wait a minute, a little bit. 00:40:06
It's not. 00:40:10
Just. 00:40:12
But if that. 00:40:16
And it became a little uncomfortable. Yeah. That is a hard thing, yeah. 00:40:17
$150.00 a ticket. 00:40:20
Per individual. 00:40:22
Massey. 00:40:27
Right, it was my invitation as opposed to. 00:40:28
Then can import me to raise salaries or something that. 00:40:31
You know so. 00:40:35
You have no like. 00:40:52
Yeah, just think through in your mind beforehand. 00:40:59
Of you know, do they or could they have? 00:41:03
Business before the city. 00:41:06
Before you accept your gift from somebody. 00:41:08
If you if you have a. 00:41:10
You know, a long time family friendly. 00:41:13
You have no. 00:41:15
Reasonable expectation that they would ever have anything in front of the city. 00:41:17
I think that's fine. 00:41:22
Have a lot of seafood. 00:41:24
If you're the customer. 00:41:26
Would that be a case? 00:41:29
The national plan, for example, that is in Holiday. 00:41:32
Or something like that. There's not. 00:41:35
Nothing related to anything. 00:41:39
I think the answer would be the same, I think. 00:41:41
Who they have? 00:41:46
So think of whether the city would regulate any aspect of their business. 00:41:47
I live with financial planning like they're not. 00:41:51
Who were restaurant or some kind of business right in the city? 00:41:54
Some of the. 00:42:00
Yeah, so. 00:42:08
Can we just not do stuff? 00:42:11
It can be hard, right? Especially if there's a friend. 00:42:18
Like you would vacation together? Yeah. And you would go to each other's. 00:42:22
Well, there's a doctor, so they have a cabin. We're not developers, so we don't forget. 00:42:26
Document and be careful. 00:42:34
Once you're in the public office. 00:42:37
I was just. 00:42:41
Keep myself from anything. 00:42:43
Facebook we also sometimes raise campaign. 00:42:47
We should talk about that because there are carve outs for me. 00:42:52
So you you could. 00:42:56
Lawfully. 00:42:58
Receive a campaign donation from somebody that. 00:42:59
Has business ending. 00:43:02
For the city. 00:43:05
There are disclosure requirements for that. 00:43:06
I would urge you to be careful about the timing. 00:43:09
And when and how you receive those kinds of things like? 00:43:13
I have unfortunately seen. 00:43:16
People accept donations from. 00:43:19
Instruction. 00:43:22
I used to do a presentation where I had a bunch of news clubs in it like. 00:43:24
I didn't like it because. 00:43:28
They didn't want to embarrass anybody there. 00:43:29
Unwittingly done something like that, there was a. 00:43:32
Board member at UTN years ago. 00:43:34
Was running for mayor. 00:43:37
In the city. 00:43:39
State and they received the donation of their campaign that was from. 00:43:41
Company at the next. 00:43:46
UTA board meeting. 00:43:47
It's up for approval. 00:43:49
This person running for mayor didn't realize that. 00:43:51
They just, you know. 00:43:54
They didn't connect the dots or even understand it. 00:43:56
They weren't aware of what was going to be on the agenda. 00:43:58
The other meeting. 00:44:03
And put it two and two together. 00:44:05
And pay donation here and that. 00:44:09
The decision here was. 00:44:11
Really that not look for them? 00:44:14
You know a colleague that took that to the press and. 00:44:17
And that will come up this year. 00:44:21
So. 00:44:28
I think the best solution for that is as much as you can. 00:44:30
Help the city attorney or have conversations with the mayor about. 00:44:34
You know what's on the agenda the next year. 00:44:38
So if you have somebody approach you for a campaign donation and not something somebody you've known before. 00:44:40
Regular donation that you receive year after year. 00:44:47
Then it may be worth doing a little bit of research at it. 00:44:51
Those optics. 00:44:57
Considerations and if you think about. 00:45:00
We can help protect you. 00:45:02
And I'll walk you through that. 00:45:04
Accept it and refuse yourself or you. 00:45:06
You know, acknowledge it and handle it a lot of way. 00:45:09
Great question. 00:45:14
I think I'll stop there. The rest of the examples are. 00:45:15
We've talked through. 00:45:19
Most of the issues that come up in. 00:45:22
Well, a lot of this stuff too. 00:45:24
I think the person involved will have a question about it, and I think the wise thing to always do is call. 00:45:27
Talk or Jamie, Pennsylvania. 00:45:34
I've got this issue depending on what you think I should do. 00:45:37
Yeah, well, I think it's always best to just what had happened to it. 00:45:41
You've reviews of. 00:45:46
Eliminate, you know, separate yourself from the issue. 00:45:48
For most of the issues with the state law required. 00:45:52
Then you can't accept. 00:45:58
There are some circumstances where you can't. 00:46:02
So in Canada, but we can walk you through it. 00:46:04
Our goal will always be, it will always be a signal. 00:46:07
You say and make sure that you're advised so that you can. 00:46:11
Respect your office. Respect your. 00:46:16
Private obligations. 00:46:18
Thanks, Jane. Appreciate it. 00:46:28
I think that's it for other business any. 00:46:33
Anything. Just a reminder we've got. 00:46:36
History, like my people are interested. They're going to. 00:46:41
Hey Cortana, talk about the. 00:46:44
Carlites which watch. 00:46:48
Monastery. 00:46:52
Monastery right here. 00:46:54
Holiday with. 00:46:57
Yeah, yeah. 00:47:02
And there's an interface. 00:47:04
Anything else coming up the. 00:47:08
Other than legislature? 00:47:10
OK, so we do have closed session. Who do we? 00:47:15
Who are we intending to attend this closed session? 00:47:18
OK, we'll take a motion to go into closed session and. 00:47:27
Invite fellowship heart attendee will have to. 00:47:43
Thanks everybody for coming. 00:47:47
Through. 00:47:51
Yes. 00:48:07